RFQ Indian Lake boat lift.docx

Needed Service or Supply: Boat Lift Ordering Location and Address: Indian Lake, 11252 State Route 235 Lakeview, Ohio 43331

Project Background Add a single boat lift into existing boathouse structure used for a law enforcement patrol vessel. This will enhance law enforcement capabilities by aiding in rapid response. Furthermore keeping the patrol vessel better maintained by protecting from invasive aquatic species.

Specifications/Scope of Work Bidders will need to submit product information showing how their product meets or exceeds the needs of ODNR.

Shipping costs must be included in the cost of the item.

The boat lift needs to be capable of lifting and storing the current patrol vessel in the existing boat house. In addition, the boat lift should be capable of being modified for future use and vessels.

Vessel Specs: (See pictures) 21’ length, bow to stern. 24’ including tow bar (Needs to be capable of accepting longer vessel for future)

15” draft (capable to accept various draft by modification)

5’6” water depth in slip. Depth is approximate and may not be uniform. Has a mud/muck bottom. If bottom composition needs improved this needs to be included in bid.

110-volt outlet power supply. Any power requirements needed beyond should be included with bid. 100-amp service box Powered raising and lowering system Cradle fit/sized to the hull of current patrol boat. With ability to be refitted for future patrol vessel.

Construction material needs to withstand regular use in the marine environment

Service needs should be included for full and complete installation of the final product to include delivery, setup, installation, any electrical work, lake bottom improvements, or any other applicable services need for complete installation. Vendor would is responsible for obtaining any work permits. Work times will need to be coordinated with point of contact listed below but will generally Monday through Friday 8:00am-5:00pm. Vender is responsible for supplying all materials for the job. Vendor is responsible for keeping a clean and safe work environment while working with state employees in the general area.

Maps and/or Photos:

Delivery Location of the boat house:

11252 State Route 235 Lakeview, Ohio 43331 This is inside a gated workspace. All deliveries need to be coordinated prior to arrival.

Contact Lt. M. Roeger:

Michael.roeger@dnr.ohio.gov 937-308-3115

Completion/Delivery Date:

Needs to be delivered, installed, and billed by June 30th 2025

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit. Please contact Lt. Mike Roeger (937-308-3115) to arrange a site visit.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder may be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Bill to information: (FSS requirement) Invoices Origin-DNR-V29

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

· EMAIL the invoice to: invoices@ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880 In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

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