RFQ IMSI Portable Mailroom Scanner FY25.docx

IDAHO DEPARTMENT OF CORRECTION

RFQ # 557

IMSI Portable Mailroom Scanner FY25

Purpose The Department of Correction is requesting quotes for Qty-1 IMSI Portable Mailroom Scanner FY25 as further detailed below.

The contact for this RFQ is:

David Brooks, Idaho Department of Correction Phone: (208) 577-0359 E-mail: dabrooks@IMSI.idaho.gov

Timelines

Specifications and Acceptance for Qty-1 IMSI Portable Mailroom Scanner FY25

See Exhibit A

Contractor must deliver the Qty-1 IMSI Portable Mailroom Scanner FY25, FOB Destination, to Idaho Department of Corrections:

Central Receiving 13544 S. Pleasant Valley Rd Kuna, ID 83634

Department of Correction contact for delivery is:

David Brooks, Idaho Department of Correction Phone: (208) 577-0359 E-mail: dabrooks@IMSI.idaho.gov

Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost for the Qty-1 IMSI Portable Mailroom Scanner FY25, as provided on Exhibit B, Price Sheet. IMSI reserves the right to order only the line items they want. IMSI reserves the right to order less than the requested quantities.

Response

Enter your Total Cost on Exhibit B, Price Sheet, submit your quote via IPRO (http://purchasing.idaho.gov).

Only bids submitted in IPRO will be accepted.

Quotes must include all Required Submittal Items (See below).

Enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

Exhibit A – Specifications Exhibit B – Price Sheet Idaho Department of Correction Signature Page Exhibit B – Price Sheet –Department Signature Page (for manual submissions) –Warranty Information (to be provided by manufacturer) –Suppliers quoting “equivalent” items must submit detailed terminology that demonstrates how their product meets all specifications.

Exhibit A– Specifications

Line 1--IMSI Portable Mailroom Scanner---Brand--Raysecur - Model-- MailSecur -MS300-T2-MS300-P-Q1 or equivalent Quantity -1

· Must use safe non-ionizing imaging solutions to detect mail threats (explosives, illicit items, contraband, powder, liquids, chemicals, biological, radiological)

· Must be able to detect laced papers, Suboxone strips, Powders, and Contraband

· Must have both metal and radiation detection

· Must have multi-pixel, real-time wide-format T-ray imaging HD 1080P optical camera

· Must have 4-D imaging

· Must have non-invasive imaging of screened items

· Must have 3x optical zoom

· Must have an adjustable monitor and touch screen UI

· Must have T-ray and optical video and images data recording

· Must have a Frequency Range of 280GHz nominal with 10GHz sweep range

· Must have a minimum Standard field of zoom of 9.25 in x 6.75 in and a Zoom field of zoom of 2.75 in x 2.5 in

· Must have multiple imaging and color mapping modes

· Must have drug laced paper enhancement

· Must have Image adjustment: Brightness, Standard and Enhanced Contrast

· Must have touchscreen with 1920 x 1080 resolution (16:9:1 aspect ratio)

· Must have a variable sensitivity handheld wand with visual and audible alert

· Must have network connectivity (Ethernet, Wi-Fi, LTE)

· Must have a USB external Display port

· Must not require radiation licensing or safety programs

· When plugged in, must operate on a 120V, 60Hz, 1-PH-- 5‐15P PLUG

· Must be portable

· When portable, the unit must be able to run on batteries on a mobile cart

Line 2--Service agreement

· Must have real time support 24 hours per day 7 days per week

· Must have remote troubleshooting and system diagnostics

· Must offer a 5-year (60 month) service agreement

· Must offer software updates

· Must be billed annually

· Must offer an online learning system

· Must offer access to narcotics, law enforcement and military threat experts on demand 24 hours a day/ 7 days of the week/365 days a year

Line 3—Shipping

· FOB destination delivery must be included in price, no liftgate required

Line 4—Onsite training

· Must have onsite setup and 1 day of in person training operators

· Must cover system operation

· Must cover hands on contraband and mail threat detection

· Must offer operator certification

Line 5—Mobile cart and battery

· Must have integrated battery pack for the above mail scanner in line 1

· Must be rugged

· Must have heavy duty wheels

Exhibit B– Price Sheet IMSI Portable Mailroom Scanner FY25

This Price Sheet must be submitted with your quote, whether the submission is manual or electronic through the Idaho eProcurement System (IPRO).

Line 1— --IMSI Portable Mailroom Scanner model: quoted/manufacturer/model numbers:

Provide your TOTAL COST for IMSI Portable Mailroom Scanner FY25 specified in this RFQ, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing the IMSI Portable Mailroom Scanner FY25 meeting the required specifications, including delivery FOB Destination to Idaho Department of Corrections Central Receiving 13544 S. Pleasant Valley Rd Kuna, ID 83634.

Line 1 Each COST– IMSI Portable Mailroom Scanner FY25, Qty-1-- $____________________________________

Line 2 Each COST– Service agreement, 1 year -- $____________________________________

Line 3 Each COST– Shipping, Qty-1-- $____________________________________

Line 4 Each COST– Onsite training, Qty-1-- $____________________________________

Line 5 Each COST– Mobile cart and battery, Qty-1-- $____________________________________

TOTAL COST---All Lines—Qty-1 $___________________________________

Provide your approximate delivery: ____________days ARO

Company Name:

Contact Name/Phone:

Contact E-mail:

Idaho Department of Correction

Protect the public, our staff and those within our custody and supervision

SIGNATURE PAGE for Use with a Manually Submitted Request for Quote (RFQ) Response

Quotes and pricing information shall be typewritten or handwritten in ink. Originals and copies of the quote shall be submitted in accordance with the solicitation documents. MANUALLY SUBMITTED QUOTES MUST INCLUDE THIS SIGNATURE PAGE WITH THE ORIGINAL SIGNATURE OF AN INDIVIDUAL AUTHORIZED TO BIND THE SUBMITTING CONTRACTOR.

NO LIABILITY WILL BE ASSUMED BY THE DEPARTMENT OF CORRECTION FOR A CONTRACTOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS AND ANY PROPERLY ISSUED SOLICITATION ADDENDUMS IN A TIMELY MANNER FOR USE IN THE CONTRACTOR'S RESPONSE TO THIS SOLICITATION OR ANY OTHER FAILURE BY THE CONTRACTOR TO CONSIDER THE TERMS, CONDITIONS, AND ANY ADDENDUMS IN THE CONTRACTOR'S RESPONSE TO THE SOLICITATION.

RFQ NUMBER: RFQ # 557

CLOSES: 07/08/2024

The RFQ response is submitted in accordance with all documents and provisions of the specified RFQ number and Title detailed below. By my signature below I accept the terms, conditions and requirements contained in the solicitation, including, but not limited to, the STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS and the SOLICITATION INSTRUCTIONS TO CONTRACTORS in effect at the time this RFQ was issued, as incorporated by reference into this solicitation; as well as any SPECIAL TERMS AND CONDITIONS incorporated in the solicitation documents (e.g. Software, Telecommunications, Banking, etc.). As the undersigned, I certify I am authorized to sign and submit this response for the Contractor. I further acknowledge I am responsible for reviewing and acknowledging any addendums that have been issued for this solicitation.

RFQ Number: _______________RFQ Title: ___________________________________________________________________

Quoting Company Name ___________________________________________________________________________________ ADDRESS ______________________________________________________________________________________________ CITY,STREET,ZIP_________________________________________________________________________________________ PHONE:________________________________FAX:________________________________FEIN:_________________________ E-Mail ___________________________________________________________________________________________________

THIS SIGNATURE PAGE MUST BE SIGNED WITH AN ORIGINAL HANDWRITTEN SIGNATURE (PREFERABLY IN BLUE INK) AND RETURNED WITH YOUR MANUALLY SUBMITTED QUOTE FOR YOUR QUOTE TO BE CONSIDERED.

Original Signature (Manually Signed in Ink) Date

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