RFQ_IHS1527629_Optimized Storage Replenishment Solution.pdf

REQUEST FOR QUOTATIONS (RFQ)

RFQ No. IHS1527629

Optimized Storage and Replenishment Solution

Issued by:

Department of Health and Human Services Office of Mission Acquisition Solutions (OMAS) 5600 Fishers Lane Rockville, MD 20857

Issue Date: September 18, 2026

Quotation Due Date/Time: September 23, 2026, 8:00 AM Eastern Time

Submit Quotations Electronically To: Marlene Milgram, Contracting Officer at marlene.milgram@hhs.gov

NAICS: 541614 — Process, Physical Distribution, and Logistics Consulting Services

Small Business Size Standard: $20 million

PSC: R706

Set-Aside: Total Small Business Set-Aside

Award Instrument: One Firm-Fixed-Price Purchase Order

1. Description of Requirement

The Department of Health and Human Services (HHS), on behalf of the Indian Health Service (IHS), Gallup Service Unit (GSU), Gallup Indian Medical Center (GIMC), requests quotations for an optimized medical-supply storage and replenishment solution, brand name or equal to the BlueBin 2-Bin Kanban System.

The Contractor shall furnish and implement a standardized, sustainable, highly visual, point-of-use inventory-management environment that improves inventory visibility, supply availability, replenishment reliability, workflow efficiency, and control of excess, duplicate, and expired inventory. The complete requirement is stated in Attachment 1, Performance Work Statement (PWS) — Optimized Storage and Replenishment Solution.

This solicitation is a total small-business set-aside for commercial products and commercial services using simplified acquisition procedures. The Government intends to issue one firm-fixed-price purchase order to the responsible quoter whose quotation is technically acceptable and offers the lowest evaluated total price.

2. Place and Period of Performance

Place of Performance Gallup Indian Medical Center 516 East Nizhoni Boulevard Gallup, NM 87301

Period of Performance: Sixty (60) weeks from the date of award.

mailto:marlene.milgram@hhs.gov

On-site work may be performed Monday through Friday from 8:00 a.m. through 4:30 p.m. Mountain Time, excluding Federal holidays. The Contracting Officer’s Representative (COR) may approve adjusted work hours in writing when necessary for performance.

No pre-quotation site visit will be conducted. Quoters shall use Appendix A to Attachment 1- PWS for planning and quotation purposes and shall include all costs necessary to verify field conditions before final design, furnishing, or installation.

3. Firm-Fixed-Price CLIN Schedule

The Contractor shall provide a firm-fixed price for each Contract Line Item Number (CLIN). The sum of CLINs 0001 through 0004 shall constitute the total firm-fixed price for all services, supplies, deliverables, and other requirements of the PWS. The total evaluated price is the total firm-fixed price.

Quoted prices shall include all labor, supervision, materials, supplies, physical storage components, bins, labels, shelving/configuration components, equipment, testing, implementation, installation, configuration, travel, freight, shipping, training, warranty support, insurance, overhead, and all other costs necessary for complete performance in accordance with this RFQ and Attachment 1, Performance Work Statement. The sum of CLINs 0001 through 0004 shall constitute the total firm-fixed price for all requirements of the resulting purchase order.

CLIN Description Firm-Fixed Price

Performance Milestone

0001 Project initiation, assessment, and inventory validation in accordance with PWS Sections 5.1 and 6, including the Project Management Plan and Integrated Project Schedule and the Current-State Assessment and Inventory Validation Report.

$ Completion and Government acceptance of PWS Deliverables 1 and 2.

0002 Final optimized storage design, approved information-exchange approach, implementation plan, and installation/training planning in accordance with PWS Sections 5.2, 5.4, and 6, including the Optimized Storage Design, IT Information-Exchange Approach, and Implementation Plan and the Installation, Transition, and On-Site Training Plan.

$ Completion and Government acceptance of PWS Deliverables 3 and 4.

0003 Implementation, transition, go-live, authorized M-System inventory-information exchange, and on-site training in accordance with PWS Sections 5.3 through 5.5 and 6, including the Implemented and Operational Storage Solution and Training Completion Records and Go-Live/Stabilization Report.

$ Completion and Government acceptance of PWS Deliverables 5 and 6.

0004 Post-implementation validation, correction of deficiencies within scope, and project closeout in accordance with PWS Sections 5.6 and 6, including the Ninety-Day Post-Implementation Validation Report and Final Project Closeout Report.

$ Completion and Government acceptance of PWS Deliverables 7 and 8, with required corrections complete.

Total Evaluated Price $

4. Instructions to Quoters

4.1 Submission

Submit a complete quotation electronically to marlene.milgram@hhs.gov no later than 8:00 AM Eastern Time on September 23, 2026. The quoter is responsible for ensuring its quotation is received by the deadline.

The email subject line shall state: RFQ IHS1527629 — Optimized Storage and Replenishment Solution — [Quoter Name].

4.2 Required Quotation Content

Each quotation shall include:

1. A signed cover letter identifying the quoter’s legal business name, UEI, CAGE code if assigned, mailing address, authorized representative, email address, and telephone number.

2. A completed pricing schedule in Section 3, including unit price, extended price, and total evaluated price.

3. A concise technical approach demonstrating compliance with Attachment 1, including the offered solution, two-bin Kanban methodology, physical components, barcode workflow approach, proposed M-System information-exchange approach, implementation sequence, transition approach, and continuity-of-operations approach.

4. Product literature, specifications, drawings, or other documentation sufficient to demonstrate that any brand-name-or-equal product meets or exceeds every salient characteristic in PWS Section 4.2.

5. A project schedule consistent with PWS deliverable timeframes.

6. A proposed staffing/key-personnel approach sufficient to demonstrate the contractor’s ability to perform assessment, design, implementation, information-exchange coordination, on-site training, validation, and closeout.

7. A warranty statement identifying the standard commercial warranty coverage offered for the proposed storage solution, physical components, and installation/workmanship.

8. Section 508 accessibility information required by Section 4.3, including the required affirmation and applicable accessibility-conformance documentation for contractor-furnished information and communication technology (ICT).

4.3 Section 508 Accessibility

The quoter shall identify all contractor-furnished information and communication technology (ICT) proposed for use in performing the requirement, including, as applicable, software, applications, platforms, electronic interfaces, electronic documentation, electronic training materials, and related ICT support services.

The quoter shall provide an applicable HHS Section 508 Accessibility Conformance Checklist or current Accessibility Conformance Report (ACR), based on the Voluntary Product Accessibility Template (VPAT), for each proposed contractor-furnished ICT supply, product, platform, or other ICT for which such documentation is applicable. For ICT services, the quoter shall provide sufficient information for the Government to determine conformance with the applicable Section 508 accessibility standards. The quoter shall identify any known inability of the proposed ICT to conform to an applicable Section 508 requirement.

The quoter shall also include the following affirmation, signed by an authorized representative:

mailto:marlene.milgram@hhs.gov

The quoter affirms that contractor-furnished information and communication technology provided under the resulting purchase order will conform to applicable Section 508 accessibility requirements and that the quoter will address Government-identified accessibility deficiencies in accordance with the resulting purchase order.

5. Evaluation and Award

5.1 Basis for Award

The Government intends to issue one firm-fixed-price purchase order to the responsible quoter whose quotation is determined technically acceptable and has the lowest evaluated total price. Award will be made on a lowest-priced, technically acceptable basis.

The Government will evaluate quotations in the following order:

1. Technical Acceptability — pass/fail.

2. Price — lowest evaluated total price among technically acceptable quotations.

The Government may award without discussions.

5.2 Technical Acceptability

A quotation will be rated Technically Acceptable only if it demonstrates compliance with all mandatory RFQ and PWS requirements. The Government will determine whether the quotation:

1. Provides a solution that meets or exceeds the PWS salient characteristics for a brand-name-or-equal optimized storage and replenishment solution.

2. Demonstrates a feasible approach for assessment, storage design, inventory validation, physical implementation, transition, barcode-based workflows, authorized M-System inventory-information exchange, training, post-implementation validation, and closeout.

3. Demonstrates an understanding of the GIMC operating environment, including patient-care continuity, safety, infection-control coordination, site-access requirements, Government information safeguards, and Government authorization requirements for M-System/network connectivity and data access.

4. Provides sufficient product literature or other documentation to verify compliance with PWS Section 4.2.

5. Provides a feasible schedule and staffing approach consistent with the PWS and the period of performance.

6. Demonstrates that contractor-furnished ICT will conform to applicable Section 508 accessibility requirements and provides the accessibility-conformance documentation required by Section 4.3.

7. Provides the required warranty statement.

A quotation that fails to provide required information or fails to demonstrate compliance with a mandatory requirement may be rated technically unacceptable.

5.3 Price Evaluation

The Government will evaluate total price as the sum of the extended prices for CLINs 0001 through 0004.

The Government will evaluate price for completeness, arithmetic accuracy, and reasonableness.

6. Inspection, Acceptance, and Invoicing

The Government will designate a COR in the resulting purchase order. The COR will coordinate and monitor contractor performance and will conduct or coordinate technical review of deliverables.

The Government will review deliverables within 10 business days after receipt. If the Government identifies deficiencies, the Contractor shall correct and resubmit the deficient deliverable within 5 business days after notification unless another timeframe is approved in writing by the COR.

Government acceptance shall be documented in writing. The Contracting Officer retains authority to bind the Government and modify the purchase order.

The Contractor may submit an invoice upon completion and Government acceptance of the applicable performance milestone. Each invoice shall identify the purchase-order number, applicable CLIN, completed performance milestone, accepted deliverables, invoice amount, and any other information required by the invoicing system or resulting purchase order.

7. FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5332 and 5 U.S.C. 5341 or 5343.

This statement is for information only. It is not a wage determination.

Employee Class Monetary Wage — Fringe Benefits

Supply/Logistics Technician GS-7, Step 1, Rest of U.S.: $24.18/hour — Federal employee benefits, including health insurance, life insurance, retirement, paid leave, and paid Federal holidays, as applicable.

Project/Implementation Coordinator

GS-9, Step 1, Rest of U.S.: $29.57/hour — Federal employee benefits, including health insurance, life insurance, retirement, paid leave, and paid Federal holidays, as applicable.

Technical Instructor/Trainer GS-9, Step 1, Rest of U.S.: $29.57/hour — Federal employee benefits, including health insurance, life insurance, retirement, paid leave, and paid Federal holidays, as applicable.

Information Technology Support Specialist

GS-9, Step 1, Rest of U.S.: $29.57/hour — Federal employee benefits, including health insurance, life insurance, retirement, paid leave, and paid Federal holidays, as applicable.

Senior Project/Logistics Specialist

GS-11, Step 1, Rest of U.S.: $35.78/hour — Federal employee benefits, including health insurance, life insurance, retirement, paid leave, and paid Federal holidays, as applicable.

8. Solicitation Provisions and Contract Clauses

The following Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition Regulation (HHSAR) provisions and clauses apply to this solicitation and any resulting purchase order.

Provisions and clauses incorporated by reference have the same force and effect as if included in full text.

The full text of FAR and HHSAR provisions and clauses is available at Acquisition.gov.

8.1 Solicitation Provisions

The following provisions apply to this solicitation:

FAR 52.204-7, System for Award Management.

FAR 52.204-16, Commercial and Government Entity Code Reporting, as applicable.

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation.

FAR 52.204-29, Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

FAR 52.211-6, Brand Name or Equal.

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

FAR 52.219-1, Small Business Program Representations, as applicable.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference.

HHSAR 352.239-78, Information and Communication Technology Accessibility Notice (FEB 2024)

(DEVIATION)

HHSAR 352.239-79, Information and Communication Technology Accessibility.

The solicitation-specific instructions in this RFQ constitute an addendum to FAR 52.212-1.

8.2 Contract Clauses

The following clauses apply to any resulting purchase order:

FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities.

FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

FAR 52.204-27, Prohibition on a ByteDance Covered Application.

FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, as applicable.

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

FAR 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025).

FAR 52.222-50, Combating Trafficking in Persons

FAR 52.222-54, Employment Eligibility Verification

FAR 52.252-2, Clauses Incorporated by Reference

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management.

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.

FAR 52.233-3, Protest After Award.

FAR 52.233-4, Applicable Law for Breach of Contract Claim.

FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services.

FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (MAR 2026), applies to this acquisition. The following paragraphs of FAR 52.212-5 are applicable to the resulting purchase order:

FAR 52.219-6, Notice of Total Small Business Set-Aside.

FAR 52.219-14, Limitations on Subcontracting.

FAR 52.222-41, Service Contract Labor Standards.

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires.

FAR 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment.

FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 The following HHSAR clauses apply to any resulting purchase order:

HHSAR 352.223-70, Safety and Health.

HHSAR 352.224-71, Confidential Information.

HHSAR 352.226-1, Indian Preference.

HHSAR 352.226-2, Indian Preference Program.

HHSAR 352.239-79, Information and Communication Technology Accessibility (FEB 2024) (DEVIATION).

The applicable Section 508 accessibility requirements are identified in the Performance Work Statement and shall be incorporated into the resulting purchase order.

9. Attachments

Attachment 1 – Performance Work Statement — Optimized Storage and Replenishment Solution Attachment 2 – Service Contract Labor Standards Wage Determination No. 2015-5451, Revision No. 29, dated August 13, 2026