RFQ HVAC Attachment C.xlsx

This is an HVAC Service Maintenance Attachment for the Confederated Tribes of Coos, Lower Umpqua, and Siuslaw Indians, an Oregon-based tribal nation. The attachment outlines comprehensive heating, ventilation, and air conditioning maintenance services required across multiple locations in the Coos Bay–North Bend area and Florence region. Services encompass routine maintenance activities including air filter replacement, thermostat servicing, electrical component inspection, coil cleaning, refrigerant level checks, blower and fan maintenance, ductwork inspection, belt and pulley service, drainage system maintenance, heating element inspection, system control verification, airflow assessment, system efficiency evaluation, and safety inspections. The scope covers numerous facilities including administrative buildings, residences, medical clinics, outreach offices, community centers, and a tribal police station. Equipment types requiring maintenance include forced air heating systems, heat pumps (both ducted and ductless units), cadet wall heaters, pellet stoves, radiant heating, oil furnaces, gas fireplaces, exhaust fans, and commercial refrigeration units such as three-door coolers, freezers, and an ice machine.

The attachment provides a detailed inventory of specific locations and equipment by facility type but does not specify pricing terms, contract duration, response deadlines, award dates, or renewal options within this document. No set-asides, incumbent information, or funding sources are identified in this attachment. The document functions as a comprehensive service matrix to guide potential bidders in understanding the full scope of HVAC maintenance work required across the tribe's distributed facilities and to establish the baseline for service level expectations and equipment coverage.