RFQ_Hueston_Woods_Pavilions.pdf

The Ohio Department of Natural Resources is requesting bids for: Two pavilions near the Hueston Woods State Park Nature Center

Project Background: The nature center gathers visitors as it is a hub of information for first timers.

Returning visitors congregate with family and friends to learn about the day’s programs and new changes to the park. The pavilions will enhance the experience to get visitors to stay longer and to host events here.

Specification:

#1 Installation of open-air pavilion roughly 22’ x 36’ that will cover a preexisting concrete pad.

The pavilion will cover bench seating as well as a small stage where staff members do wildlife programs.

#2 Installation of open-air pavilion that is roughly 24’ x 40’.

Contractor to install a matching 24’ x 40’ concrete pad for pavilion and concrete connection to existing sidewalk and parking lot at the nature center.

For Each Pavilion: (#1 and #2)

• Pavilion style to match example shown below including:

o Curved, glue laminated roof beams o tongue and groove solid wood boards for roof decking o Pavilion plans stamped by an Engineer licensed by the State of Ohio

• Gutters and downspouts should be added to the long sides of the structure.

• Roof minimum 1 ft overhang on the gutter sides.

• Metal for roof and siding – 26 gauge minimum and 25-year paint warranty.

• Roof color to be determined by park manager.

• Awarded supplier to obtain applicable building permits and coordinate inspections with the Ohio

Department of Commerce.

• Supplier to provide as-built records including engineer stamped as-built drawings and operation and maintenance manuals for all building components.

Concrete Specifications:

• Excavate topsoil and create a compacted subgrade

• Provide 4” compacted granular aggregate base

• Provide 4” thick concrete slab

• Concrete sloped to a minimum of 1% and maximum 1.5%. No low spots that will allow ponding of water.

• Concrete must be air entrained at 6% (+/- 2%) with minimum compressive strength of 4500 psi

• Provide concrete mix formula to Park Manager prior to performing concrete work.

• ¼" radius applied to edge of concrete slab.

• Light broom finish to concrete surface.

• Contraction joints placed 10’ apart and 1” deep. Joints cut straight, uniformly, and evenly.

• Properly cure concrete based upon the weather conditions utilizing plastic sheeting or liquid membrane applied to the manufacturer’s instructions.

• In cold weather, protect concrete from freezing for minimum of 7 days.

Ordering Division and address: Hueston Woods State Park 6301 Park Office Rd College Corner Ohio 45003

Delivery: Hueston Woods State Park 6301 Park Office Rd College Corner Ohio 45003 Kathryn Conner 513-260-4445 kathryn.conner@dnr.ohio.gov

Site Visit & Point of Contact:

Prior to submitting a bid response, offerors are required to visit Hueston Woods State Park before the bid can be considered. Contact Kathryn Conner 513-260-4445 to set up a meeting time Tuesday- Saturday 8:30am-5pm.

This project is federally assisted. Contracts to be awarded under this invitation for bids will be subject to federal laws and related acts that are referenced in this bid package.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive mailto:kathryn.conner@dnr.ohio.gov

Invoices Origin-DNR- 481 Hueston Woods State Park

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement.

Example attached.

mailto:invoices@ohio.gov

Locations for items #1-2

Item #1 pre-existing concrete pad with bench seating and stage area

#2 Pavillion example