RFQ HTC71123QR003 Malaysia Amd 01.pdf

UNITED STATES TRANSPORTATION COMMAND

508 SCOTT DRIVE

SCOTT AIR FORCE BASE, ILLINOIS 62225-5357

Emily J Fishbein

Contracting Officer

United States Transportation Command (USTRANSCOM)

Specialized Transportation & Support Division (TCAQ-R)

508 Scott Drive

Scott AFB, IL 62225

Subject: Request for Quotation (RFQ) HTC71123QR003 for Stevedoring and Related Terminal

Services (S&RTS) at the Ports of Malaysia

1. RFQ General Information:

a. The overall intent of this notice is to request a quotation for S&RTS at the Ports of

Malaysia to support the Military Surface Deployment and Distribution Command (SDDC). The

Performance Work Statement (PWS) (Attachment 1) details the description of requirements and efforts to be accomplished.

b. The Period of Performance is 01 May 2023 – 30 April 2026, and will include Federal

Acquisition Regulation (FAR) 52.217-8, Option to Extend Services, for a possible end date of 31

October 2026. The anticipated contract award date is no later than 01 April 2023.

c. The Government expects to award a single-award Indefinite Delivery Indefinite Quantity

(IDIQ) contract with Firm Fixed Price (FFP), Labor Hour (LH), and Time-and-Materials (T&M) line items as a result of this RFQ. The Maximum Contract Value (ceiling) will be calculated by increasing the quoter’s Total Evaluated Price (TEP) by 25%. The Maximum Contract Value does not automatically increase if any rates are revised through a bilateral modification. A minimum guarantee of $2,500.00 will be issued at time of award and is only valid for one year from the performance start date of 01 May 2023. The Minimum guarantee is satisfied when the contractor is given a task order, or multiple task orders, which result in combined total of $2,500.00.

d. The North American Industry Classification System (NAICS) for the subject requirement is 488320, Marine Cargo Handling, with a size standard of $41.5M. This requirement is being solicited on an unrestricted basis. The Product Service Code is V114, Transportation:

Stevedoring.

e. Written notice of award will be emailed following the source selection. The awardee must sign and return a copy of the award to form a binding contract.

f. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The content requirements of

FAR 5.207 and FAR 12.603(c)(2) are contained in this RFQ and attachments.

2. RFQ Instructions for Quotation Submission (Addendum to FAR 52.212-1):

a. Attachment 4 contains the provisions that apply to this RFQ, as well as the clauses that will be included in the resulting award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. This section is an

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services (Nov 2021) and provides general guidance for preparing quotations, as well as specific instructions on the format and content of the quotation.

b. The following paragraphs of FAR 52.212-1 are tailored as follows:

(1) Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with the instructions contained in paragraph 2 herein.

(2) Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: “The

Government requires a minimum of 180 calendar days for acceptance of quotes submitted in response to this solicitation.”

(3) Paragraph (e) entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple quotes presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

(4) Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this RFQ. Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified.

The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit prices quoted, unless the contractor specifies otherwise in their quote.”

c. The due date for quotations is Tuesday 28 February 2023, 0800 Central Time (CT).

d. Quotes shall be submitted using Times New Roman, 12-point font except for figures, tables, and diagrams where smaller is acceptable if it is readable. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Each page size shall be no larger than 8.5” x 11” and single sided. Excess pages exceeding the maximum limits will not be read or considered in the evaluation.

e. Quotes shall be submitted via email to the individuals listed in paragraph 2.f. by the due date specified above. All documents shall be in English and Adobe PDF format, except the price quote which shall be in Microsoft Excel format with an .xlsx file extension. Any contract documentation written in a language other than English shall be accompanied by an English translation of the document as provided by a third-party translation company. Additionally, a signed letter on company letterhead should accompany the quote to clarify any irregularities, such as translation errors or similar in the third-party translation to enable the Contracting

Officer to easily determine the adequacy of the documentation.

Deleted: Thursday, 23 February 2023

f. Formal Communications:

(1) USTRANSCOM Contracting Office Point of Contacts (POCs) for this acquisition are listed below. Formal communications concerning this RFQ shall be submitted via e-mail to all POCs as follows:

Emily Fishbein, Contracting Officer: emily.j.fishbein.civ@mail.mil

Doug Otten, Contract Specialist: douglas.d.otten.civ@mail.mil

(2) No information concerning this RFQ or requests for clarification will be provided in response to contractor-initiated telephone calls. All such requests must be made in writing and submitted to the e-mail addresses listed above. Inquiries will be answered in writing provided they are received no later than Thursday, 09 February 2023, 0800 Central Time (CT).

g. All quotes shall include the following to be considered compliant: Part I – Contract

Documentation, Part II – Technical Worksheet, Part III – Price Quote.

h. Part I – Contract Documentation (No page limit):

(1) The contractor shall complete the actions required in the RFQ Information and

General Compliance Worksheet (Attachment 5) and submit a copy of the completed worksheet. To be eligible for award, the contractor is required to be registered in the System for Award Management (SAM) when submitting a quotation and shall continue to be registered until time of award. The contractor’s SAM registration shall include NAICS 488320, Marine Cargo Handling.

(2) In accordance with (IAW) FAR 4.1102(a), Representations and Certifications shall be submitted online using https://www.sam.gov where available OR may be submitted with your contract documentation. Failure to do so will result in your quote being found non-compliant with the solicitation. As noted above, Attachment 4 contains the provisions that apply to this RFQ, as well as the clauses that will be included in the resulting award. The following provisions require your input and must be included with your quote if they are not in your SAM record.

• FAR 52.204-24, Representation Regarding Certain Telecommunication and

Video Surveillance Services or Equipment (Oct 2020) (NOTE: FAR 52.204-

24 only needs to be completed if FAR 52.204-26 is not completed in SAM.gov, or if the quoter represents it “will” provide or “does” use covered telecommunications equipment in FAR 52.204-26.)

• FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018)

• FAR 52.212-3, Offeror Reps & Certs – Commercial Products and Commercial

Services (May 2022) with Alternate I (NOTE: A small business joint venture must submit, with its quote, the representation required in paragraph (c) of

FAR solicitation provision 52.212-3, Offeror Representations and

Certifications-Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business

Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories: (A) Small business; (B) Service-disabled veteran-owned small business; (C) Women-owned small business (WOSB) under the

WOSB Program; (D) Economically disadvantaged women-owned small business under the WOSB Program; or (E) Historically underutilized business zone small business.)

• FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and

Representation (Jun 2020) (NOTE: Quoters representing as a "foreign person" must also submit an IRS Form W-14.)

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation (May 2021)

(NOTE: DFARS 252.204-7017 only needs to be completed if DFARS 252.204-

7016 is not completed in SAM.gov, or if the quoter represents it “does” provide covered defense telecommunications equipment or services in DFARS

252.204-7016.)

• DFARS 252.229-7001, Tax Relief (Apr 2020)

• DFARS 252.247-7022, Representation of Extent of Transportation by Sea

(Jun 2019)

(3) The contractor shall complete and submit the Contractor Plan for Essential Contractor

Services (Attachment 3).

i. Part II – Technical Worksheet (Not to exceed 10 pages)

(1) The contractor shall complete and submit the Technical Worksheet (Attachment 6) according to the instructions contained therein. Responses shall be clear, concise, and include sufficient detail for effective evaluation against the criteria defined in paragraph 3 below.

j. Part III – Price Quote

(1) The contractor shall complete and submit the Schedule of Rates (SOR) (Attachment

2). The SOR contains the list of line item numbers and items, quantities, and units of measure. The contractor shall input rates for ALL items in the “Unit Price” column that are highlighted in yellow. Do not input formulas within the “unit price” column.

(2) Do not attempt to change anything on the spreadsheet. Enter $0.00 if you wish to quote the item free of charge. The Government will consider the SOR as incomplete if any cells is not filled in.

(3) All prices shall be submitted in USD with two (2) decimal places only. If there are more than two (2) decimal places entered, the quote may not be considered for award.

NOTE: Contract award and payment shall be made in US Dollars.

3. RFQ Evaluation – Commercial Products and Commercial Services (FAR 52.212-2):

a. This acquisition is being conducted under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation. Quotes will be evaluated using the factors identified in

FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021).

b. FAR 52.212-2 is tailored as follows:

(1) Paragraph (a): The Government will award a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

A. Technical Worksheet (RFQ Attachment 6) – (Acceptable/Unacceptable)

B. Price Quote/Schedule of Rates (RFQ Attachment 2) – (Fair and Reasonable/Not

Fair and Reasonable)

(2) Paragraph (b): Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The

Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. For this contract, the only option is the six-month extension of services pursuant to FAR 52.217-8. Evaluation of options shall not obligate the

Government to exercise the option(s).

(3) Paragraph (c): A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

c. FAR 52.212-2 is supplemented as follows:

(1) Award will be made on the basis of lowest evaluated price of the quote whose

Technical Worksheet is rated “Acceptable.” The evaluation process shall proceed as follows:

(2) The Government will review each quote received for compliance IAW the instructions in paragraph 2 above. To be considered compliant, each quote shall include the required Contract Documentation (Part I), Technical Worksheet (Part II), and Price Quote (Part III). Only those quotes that are considered compliant shall be evaluated. Quotes received that are considered incomplete or non-compliant may be considered ineligible for award.

(3) Next, the Technical Worksheet (Attachment 6) of the quote with the lowest TEP will be evaluated first and will receive a rating of Acceptable (Technical Worksheet clearly meets the minimum requirements of the solicitation) or Unacceptable

(Technical Worksheet does not clearly meet the minimum requirements of the solicitation). If the quote with the lowest TEP is deemed Unacceptable, then the next lowest priced quote will then be evaluated. The Government will utilize the Excel

(.xlsx) spreadsheet to capture pricing and to calculate the TEP for evaluation and award purposes.

(4) Finally, the Government will evaluate the lowest priced TEP (as quoted in

Attachment 2, Schedule of Rates Excel (.xlsx) spreadsheet) whose Technical

Worksheet received an Acceptable rating to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. In addition to the TEP, the quoter’s unit prices will be included in the evaluation of fair and reasonableness. If the lowest priced quote is deemed to have fair and reasonable prices, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-

1. If found responsible, the evaluation process stops at this point as that quote represents the best value to the Government. Award shall be made to that quoter without further consideration of any other quotes.

(5) If the lowest priced quoter is found to be non-responsible, the next lowest priced quoter will be evaluated. This process will continue until a quote is evaluated to have an Acceptable Technical Worksheet, fair and reasonable prices, and the quoter is deemed responsible or until all quotes have been evaluated.

(6) The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The

Government intends to award without exchanges with the quoter; however, the

Contracting Officer may inquire at any time about any quote if additional information or a revised quote is required. The Contracting Officer may inquire about all, none, or as many quotes as needed; however, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR 1.102-2(c)(3). Contractors are advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential.

EMILY J. FISHBEIN

Contracting Officer

Attachment 1: Performance Work Statement

Attachment 2: Schedule of Rates

Attachment 3: Contractor Plan for Continuation of Essential Contractor Services

Attachment 4: Provisions and Clauses

Attachment 5: RFQ Information and General Compliance Worksheet

Attachment 6: Technical Worksheet