RFQ_Hocking Hills State Park_10 Busses for Winter Hike.pdf

Rev. 6/3/22

Needed Service: Hocking Hills State Park- Winter Hike - 10 x 40+ Passenger Bus for January 18,2025

Ordering Location and Address: Hocking Hills State Park 19852 St. Rt. 664 South Logan Ohio, 43138

Specifications:

Hocking Hills State Park requires bus service for Hocking Hills State Park's Annual Winter Hike on January 18, 2025, from 8:00 am until complete but not to exceed 6:00 pm. The park manager will release the buses, one by one, as the crowd at Ash Cave dwindles and as the drivers communicate with each other.

Buses will shuttle hikers between various parts of Hocking Hills State Park hiking trails. See attached Bus Route and map for Bus Route.

Contractor is to provide 10 buses with seating for 40 passengers each. Contractor will provide licensed drivers, radios for bus drivers, and fuel for each bus. Hocking Hills State Park will provide one radio to communicate with park employees.

Contractor will provide 8 buses at 8:00 am, 2 buses at 9:30 am.

Bus Route:

• Pick up hikers at Hocking Hills State Park Lodge & Conference Center at 20020 St. Rt. 664 S., Logan, Ohio 43138 Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills State Park Campground at 19852 St. Rt. 664 S., Logan Ohio 43138 Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills Elementary School at 19197 St. Rt. 664 S., Logan Ohio 43138 Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Hocking Hills Cabins at 20020 St. Rt. 664 S., Logan Ohio 43138 Drop off at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138

• Pick up hikers at Cedar Falls at 21711 St. Rt. 374, Logan Ohio 43138 Drop off at Old Man's Cave, Cabins, Campground & Elementary School Parking Lots.

• Pick up hikers at Ash Cave 26400 St. Rt. 56, S. Bloomingville, Ohio 43152 Drop off at Old Man's Cave, Lodge & Conference Center, Cabins, Campground & Elementary School Parking Lots.

• Pick up hikers at Old Man's Cave Visitor Center at 19988 St. Rt. 664 S., Logan Ohio 43138 Drop off at Ash Cave, Lodge & Conference Center, Cabins, Campground & Elementary School Parking Lots.

Maps and/or Photos:

Completion/Delivery Date: January 18,2025

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to contact Brent Bendele - {740) 279-1186.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement.

Example attached.

Bill to information: (FSS requirement)

Origin-DNR-480

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

mailto:invoices@ohio.gov

AFFIRMATION AND DISCLOSURE FORM

Rev. 3/22 Page 1 of 2

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

Contractor shall provide all the name(s) and location(s) where services under this Contract will be performed and where data is located in the spaces provided below or by attachment. Failure to provide this information may result in no award. If the Contractor will not be using subcontractors, indicate “Not

Applicable” in the appropriate spaces.

1. Principal location of business of Contractor:

(Address) (City, State, Zip)

Name/Principal location of business of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location where services will be performed by Contractor:

Name/Location where services will be performed by subcontractor(s):

Rev. 3/22 Page 2 of 2

3. Location where state data will be located, by Contractor:

Name/Location(s) where state data will be located by subcontractor(s):

Contractor affirms, understands, and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees it shall so notify the

State immediately of any such change or shift in location of its services. The State has the right to immediately terminate the contract, unless a duly signed waiver from the State has been attained to perform the services outside the United States.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and

Disclosure Form and have read and understand that this form is a part of any Contract that Contractor may enter into with the State and is incorporated therein.

By:

Contractor

Print Name:

Title:

Date: