RFQ_Hardware_Software_Template_v1.9.pdf

California Department of Forestry and Fire Protection (CAL FIRE)

Version 1.9 – 12/17/2025 Page 1 of 5

REQUEST FOR QUOTE

(IT GOODS)

CAL FIRE PCR #: 25-2170

The California Department of Forestry and Fire Protection (hereinafter referred to as “CAL FIRE”) is inviting you to review and respond to this solicitation for quote. The items are listed in Section A.

Quote Items. Payment Terms are Net 45.

Miscellaneous charges—including, but not limited to, shipping, tariffs, and similar fees—that exceed the amounts specified in the original quote will not be reimbursed.

This solicitation is being conducted under the authority of the California Public Contract Code (PCC) Section 12100, purchasing authority for information technology (IT) goods and services.

The buyer will determine the appropriate acquisition method after the evaluation of all responsible and responsive quotes. If claiming Small Business (SB) or Disabled Veteran Business Enterprise (DVBE) status, the vendor must hold a current SB or DVBE certification (GC Section 14838.5).

Responses must comply with the instructions and requirements found herein. Failure to comply with any of the instructions or requirements may cause the response to be rejected. Award will be made to the bidder deemed responsive by meeting all of the stated requirements. CAL FIRE may modify any part of the solicitation by issuance of one (1) or more amendment.

CAL FIRE CONTACT AND KEY ACTION DATES

Questions and responses must be submitted electronically via e-mail to the CAL FIRE Procurement Analyst by the Response Due Date identified below.

CAL FIRE CONTACT

Procurement Analyst:

Phone Number:

E-mail Address:

Andrea Armstrong 916-279-1665 Andrea.Armstrong@fire.ca.gov

KEY ACTION DATES

Solicitation Release Date:

Response Due Date:

May 26, 2026 June 8, 2026 by 3:00 PM

The undersigned bidder offers and agrees if this response is accepted within 60 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the referenced General Provisions. By signing below, with inclusion of the date of signature, the below signed bidder declares under penalty of perjury under the laws of the State of California if a claim is made for the Small Business or Disabled Veterans Business Enterprise preference, the information set forth within is true and correct.

Official Printed Name and Title (Must be authorized to bind Bidder contractually) Official’s Signature Date https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=12100.&lawCode=PCC https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=14838.5.&lawCode=GOV

California Department of Forestry and Fire Protection PCR # [Enter PCR #]

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A. QUOTE ITEMS

Please provide the quote for the following items:

Quantity MFG Name

Description/Specifications Vendor may propose an alternative model/brand name or trade name that complies with the specifications or requirements of this solicitation. Any mention of a model/brand name or trade name description is for reference purposes only.

Alternative models/brands must be approved by Unit IT Coordinator.

Hardware

Gateway

Dead Fuel Probe

Live Fuel Probe

Services

Ingestion, Storage, and Analytics – 18 Months Gateway Satelite Connectivity -18 Months

Integrations (One Time Fees)

ArcGIS Integration CAL FIRE Enterprise Authentication

Travel- Installation

Training

B. SHIPPING AND BILLING INFORMATION

The Ship To and the Bill To address will be in the PO header and the contact information will be located in the comments section at the bottom of the PO upon award.

C. REQUIREMENTS

The following requirements must be met. Failure to comply with any of the requirements may cause the response to be rejected.

1. Vendor must submit the quote via e-mail to the Procurement Analyst by the due date provided in the Key Action Dates. The subject line shall include the CAL FIRE PCR number.

2. The quote must be submitted on company’s letterhead and include company name, sales representative name, address, phone number(s), and email address.

3. The quote must contain the following:

a) Price for the item

b) Sales tax (if applicable)

c) Discounts offered

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d) Total cost

e) Shipping (if applicable)

*Shipping and Handling, which is taxable, must be noted on the quote.

f) E-Waste Fees (if applicable)

g) Number of days or date the quote is valid (must be valid for a minimum of 30 days)

4. The following administrative documents shall be submitted with the quote:

a) Bidder Declaration (GSPD-05-105)

b) Commercially Useful Function (CUF) Documentation (Required if the Vendor or any subcontractor is a certified SB/DVBE)

c) DVBE Declarations (DGS PD 843) (Required if the Vendor or any subcontractor is a certified DVBE)

d) Civil Rights Certification (Required if amount exceeds $100,000)

e) Iran Contracting Act Certification (Required if amount exceeds $1,000,000)

f) Payee Data Record (STD. 204) (Required if Vendor has not previously provided the

STD. 204 to the State or if Vendor needs to update information)

g) Seller’s Permit (Required for any tangible personal property purchase)

h) CalRecycle 74 (Revised 01/23) (Please sign and mark N/A if necessary)

D. BIDDER INSTRUCTIONS

Bidder Instructions (GSPD-451) are incorporated by reference and can be accessed here:

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.pdf. Vendors are advised to review the Bidder Instructions in addition to this solicitation to ensure submission of a responsive bid.

E. TIE-BREAKER CLAUSE

In the event of a tie between two or more vendors, the following criteria shall be applied in order:

1. Small Business and/or DVBE Certification: Preference shall be given to vendors certified as a Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE) by the California Department of General Services. Vendors holding both certifications shall receive higher preference.

2. Coin Toss: If a tie still remains after applying the above preference, the award shall be determined by a coin toss conducted by the awarding agency. The coin toss shall be witnessed by at least two state employees, and the outcome shall be documented in the procurement file.

F. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/GS/PD/GSPD05-105.pdf http://www.osi.ca.gov/ProcurementForms/EXHIBIT%20G%20-%20CUF.docx http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.dgs.ca.gov/-/media/Divisions/OLS/Forms/CALIFORNIA-CIVIL-RIGHTS-LAWS-ATTACHMENT.ashx http://www.osi.ca.gov/ProcurementForms/EXHIBIT%20I%20-%20IRAN%20CERT.docx https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www2.calrecycle.ca.gov/Docs/Web/111480 https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/GSPD/Bidders-Instructions.pdf

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G. PLASTIC TRASH BAG CERTIFICATION VIOLATIONS

Public Resources Code §42290 et seq. prohibits the State from contracting with any supplier, manufacturer, or wholesaler, and any of its divisions, subsidiaries, or successors that have been determined to be noncompliant to the recycled content plastic trash bag certification requirements. This includes award of a State contract or subcontract or renewal, extension, or modification of an existing contract or subcontract. Prior to award the State shall ascertain if the intended awardee or proposed subcontractor is a business identified on the current CalRecycle noncompliant list(s). In the event of any doubt of the status or identity of the business in violation, the State will notify the Board of the proposed award and afford the Board the opportunity to advise the State. No award will be made when either the Bidder or a subcontractor has been identified either by published list or by advice from the Board, to be in violation of certification requirements.

H. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

I. TERMS AND CONDITIONS

This solicitation and Vendor quote are subject to the following terms and conditions. CAL FIRE will not sign Vendor quote forms. Payment Terms are Net 45.

☒ INFORMATION TECHNOLOGY - GENERAL PROVISIONS - NON-CLOUD GOODS & SERVICES,

DGS PD 403-ITGP (Non-Cloud) (Revised and Effective 2/20/2025) published at:

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document- Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf

☐ INFORMATION TECHNOLOGY - GENERAL PROVISIONS CLOUD - COMPUTING SERVICES, DGS

PD 402-ITGP (Cloud) (Revised and Effective 2/20/2025) published at:

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=11549.64.&highlight=true&keyword=Generative%20Artificial%20Intelligence https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

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Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

*** BELOW APPLIES ONLY TO THE BUYER***

When amendments are necessary Amendments to original purchase documents are necessary when there is any change or modification to the original document as issued to the supplier. Examples of when amendments are required include:

• A change in shipping terms

• A change in supplier’s name

• A change in subcontractor(s)

• An increase or decrease of pricing/extended pricing/overall costs

• An addition or cancellation of an item or multiple items

• A change in the description, specifications or substitution of any product

Warning: Letters or verbal notification between buyers and suppliers cannot be used to modify a contract. Contract changes/amendments must be formally executed in writing (via revised/amended PO) to modify a contract.

Supplier Treatment Buyers conducting competitive procurements shall provide qualified suppliers with a fair opportunity to participate in the competitive solicitation process. Stimulating competition in a manner conducive to sound State fiscal practices emphasizing the elimination of favoritism, fraud, and corruption in awarding contracts.

Supplier Signatures For any written solicitation, supplier quote and/or bid responses regardless of dollar value;

solicitation format or delivery method (i.e., fax, electronically, mailed or delivered in person) must include the signature of an authorized supplier representative of the bidder.

https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf