RFQ Gasoline Powered Centrifugal Pump~1.pdf

RFQ# 19-0157RRR/ Centrifugal Pumps Page 1

R E Q U E S T F O R Q U O T E

RFQ# 19-0157RRR / Centrifugal Pumps

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Kim Rojas, Senior Buyer PHONE: 630-241-6800 ext. 4618 EMAIL: krojas@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1 SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide five (5) 4” National Pipe Thread (NPT) gasoline-powered centrifugal pumps, per the below specifications. Specifications are to establish standards of quality and performance and not for limiting competition. The bidder is required to complete and return with their bid the attached specification questionnaire and note any deviations from the specifications for the unit being provided. The 4” centrifugal pumps shall be the manufacturer’s most current standard production model as offered by the factory and published in factory literature. Unit shall meet all applicable State and Federal regulations. Detailed literature should be provided for the entire unit and all accessories and options at the Tollway’s discrection.

The following required specifications are for each unit provided.

1. Sixteen horsepower minimum overhead valve engine with recoil start and low oil shutdown.

2. Nine-quart fuel tank.

3. Self-priming to twenty feet lift minimum centrifugal pump.

4. 630 gallons per minute at ten feet of head minimum. Maximum head to be 120 feet.

5. Pump to be capable of pumping liquid with up to two-inch diameter solids.

6. Pump must be capable of being cleaned out without disconnecting hoses.

7. Pump body to be aluminum with cast iron impeller.

8. Replaceable wear plate and seal.

9. Pump shall be equipped with two, four-inch pipe nipples, one on intake and one discharge.

10. The unit shall be equipped with pneumatic wheels with ball bearings and brake feet.

11. The unit shall include four-inch NPT inside diameter PVC water suction hose 20 feet in length.

12. The suction hose shall come equipped with swivels which shall be four-inch NPT aluminum male and four-inch NPT brass female.

mailto:krojas@getipass.com

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13. The bend radius of the suction hose shall be sixteen inch and reinforced to prevent collapsing with vacuum of twenty-nine inch mercury (“Hg”).

14. The suction hose shall be rated for the pump.

15. The unit shall come with a zinc plated steel suction strainer four-inch NPT and seven inch in diameter five inch in height with 1 ½” x 1 ½” square openings.

16. The unit shall be equipped with a pressure hose four inch in diameter and fifty feet in length.

17. The pressure hose shall come equipped with swivels on each end which shall be four inch NPT aluminum male and four inch NPT brass female.

18. The pressure hose shall be PVC with fiber reinforcement matched to the output of the pump.

19. The unit shall come with a 12 ½” pin lug spanner wrench for the hoses.

1.1.1 Brand Name or Equal: Specifications are to establish standards of quality and performance and not to limiting competition. Products of other manufacturers may be substituted where specified if the bidder can establish that they are equal to or better than those specified in quality, performance, design, and suitability for intended use. The Illinois Tollway’s determination thereof shall be final.

The Illinois Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Illinois Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Illinois Tollway to do so.

1.1.2 Return of Goods : The Illinois Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor shall agree to credit the purchase price to the Illinois Tollway for any returned items obtained through the contract. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from the termination date of the contract even though the vendor does not hold the contract at the time the return is made.

1.1.3 Backorders: Electronic or written notification of backordered items shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

1.1.4 Mis-shipments and Defective Merchandise The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight

(48) hours of notification. The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment.

The Tollway shall not be subject to restocking charges due to Vendor error. The Illinois Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

1.2 MILESTONES AND DELIVERABLES:

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1.2.1 Invoices: The Vendor shall present itemized invoices within fifteen (15) days of shipment. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or FinanceInvoices@getipass.com.

1.2.2 Right to Inspect/Reject Goods: The Illinois Tollway reserves the right to inspect the materials furnished under this contract after delivery to determine whether the equipment meets the contract specifications. If within thirty (30) days of delivery, the Illinois Tollway determines that any of the equipment does not meet the contract specifications, the Illinois Tollway at its sole discretion may:

Reject the items and return them to the Vendor at the Vendor’s expense, at which time the Illinois Tollway’s obligations to the Vendor as to the rejected goods shall become null and void.

1.3 VENDOR/STAFF SPECIFICATIONS: N/A

1.4 TRANSPORTATION AND DELIVERY: Delivery shall be freight on board (FOB) between the hours of 8:30 am through 3:00 pm CST to the following location: Illinois Tollway Central Shop, 3460 Finley Road, Downer Grove, IL. 60515.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The resulting contract with the awarded vendor is for a one (1) time purchase with the anticipated start date of March 15, 2021 and a completion date of July 14, 2021.

The for (4) month time frame is established for administrative purposes. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract may not be renewed unless the renewal period(s) and any applicable conditions are shown below. The renewal shall be subject to the same terms and conditions as the original Contract unless otherwise stated below. Renewal pricing is shown below. However, the Contract may not renew automatically, nor may the contract renew solely at the Vendor’s option.

This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any mailto:ProInvoices@getipass.com

RFQ# 19-0157RRR/ Centrifugal Pumps Page 4 further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows, and are not required at the time of bid submission. They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

FORMS A

Complete this section if you are not using an Illinois Procurement Gateway (IPG) Registration #

OR

FORMS B

Complete this section only if you are using an IPG Registration #

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

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Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Procurement P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:ProInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

Bidders shall bid on full quantity of item to be deemed responsive. Bidders shall complete the specification compliance questionnaire and return it with the bid.

Failure to submit the specification compliance questionnaire shall result in disqualification.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Description Estimate Quantity Unit Price Total 4” NPT Gasoline

Powered Centrifugal Pump

5 $ $

SUBMITTAL REQUIREMENTS SECTION

Bidder completed and returned the Specification Compliance Questionnaire with their quote.

Yes No

IPG Registration Number:

Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE:

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SPECIFICATION COMPLIANCE QUESTIONNAIRE

Bidders shall complete this specification compliance questionnaire and return it with the bid. Failure to submit the specification compliance questionnaire shall result in disqualification.

The lines below correlate to the specifications for the items being purchased in this contract. Indicate below by marking “Yes” if the units being offered meet the specifications as noted for each specification line. Mark “No” if the units offered differs from any line specification. Please explain all specification differences.

Bidders shall complete and return this form with the bid to be considered responsive. If no exceptions are noted, the Illinois Tollway shall assume complete compliance with the specifications noted herein.

Bidder’s name:___________________________

Please indicate the number of days to deliver the unit after receipt of order:_______________

Manufacturer:__________________________________________

Model:________________________________________________

1. ___YES___NO IF NO, DETAIL _____________________

2. ___YES___NO IF NO, DETAIL _____________________

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18.___YES___NO IF NO, DETAIL _____________________

19.___YES___NO IF NO, DETAIL _____________________