RFQ_Gas Line Replacement at Buckeye Lake State Park.pdf

Rev. 6/3/22

Needed Service: Gas Line Replacement

Ordering Location and Address: Buckeye Lake State Park 2871 Liebs Island Rd.

Millersport, OH 43046

Project Background This gas line supplies gas for heat at the Buckeye Lake State Park maintenance shop.

Specifications/Scope of Work

• Replace roughly 450ft of 2-inch pipe from the meter to the maintenance building.

• Bore the line in and connect to the meter set and house line at the building.

• Post installation, test line per code to ensure no leaks.

• Back fill holes to a rough grade to allow settling.

• Vendor to provide all materials, labor and permits needed for the service.

• Vendor responsible for demo, haul away, site clean-up.

• The work can begin as soon as possible. Work to be done Monday – Friday.

Completion/Delivery Date: As soon as possible

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the site location. Contact Mark Hoffhines (740)572-1157

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Rev. 6/3/22

Bill to information: (FSS requirement)

Invoices Origin-DNR-U65

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov