RFQ_FY25 Monaco PMI.pdf

Request for Quote FY 25 Monaco Fire Alarm System

Preventative Maintenance and Inspection (PMI) Scott AFB, IL 04 June 2025

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the Preventative Maintenance Inspections (PMI) on current Monaco fire alarm systems located at Scott AFB, IL. The requested period of performance is base year 30 Sept 2025 thru 29 Sept 2026, with an option base plus 4 years, the 4th year option's period of performance is 30 Sept 2029 thru 29 Sept 2030. The government intends to issue an award to the responsible offeror who provides an offer meeting the requirements of the acquisition.

This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Solicitation number is FA440724QJC09 issued as a Request for Quotation (RFQ).

(iii) The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2025-03, effective 17 January 2025, and the Defense Federal Acquisition Regulation Supplement DFARS Publication Effective 17 Jan 2025 Edition.

(iv) This acquisition is being solicited as a 100% Small Business Set Aside via SAM.gov under North American Industry Classification System (NAICS) code 334290, Other Communications Equipment Manufacturing- Fire detection and alarm systems manufacturing. The small business size standard in number of employees is 800 employees. The Product Service Code (PSC) is 6350, Miscellaneous Alarm, Signal, and Security Detection Systems.

(v) Contract Line Item Number(s) CLINS: Base Year FY25. Sept 30 2025 thru 29 Sept 2026

Item # Description Quantity Unit Unit Price Total Price

0001 Quarter One PMI Service 1 LOT

0002 Quarter Two RMF Service 1 LOT

0003 Quarter Three RMF Service 1 LOT

0004 Quarter Four RMF Service 1 LOT

TOTAL

Contract Line Item Number(s) CLINS: Base Year Plus One (FY26) Sept 30 2026 thru 29 Sept 2027

1001 Quarter One PMI Service 1 LOT

1002 Quarter Two RMF Service 1 LOT

1003 Quarter Three RMF Service 1 LOT

1004 Quarter Four RMF Service 1 LOT

Contract Line Item Number(s) CLINS: Base Year Plus Two (FY27) Sept 30 2027 thru 29 Sept 2028

2001 Quarter One PMI Service 1 LOT

2002 Quarter Two RMF Service 1 LOT

2003 Quarter Three RMF Service 1 LOT

2004 Quarter Four RMF Service 1 LOT

TOTAL

Contract Line Item Number(s) CLINS: Base Year Plus Three (FY28) Sept 30 2028 thru 29 Sept

3001 Quarter One PMI Service 1 LOT

3002 Quarter Two RMF Service 1 LOT

3003 Quarter Three RMF Service 1 LOT

3004 Quarter Four RMF Service 1 LOT

Contract Line Item Number(s) CLINS: Base Year Plus Four (FY29) Sept 30 2029 thru 29 Sept

4001 Quarter One PMI Service 1 LOT

4002 Quarter Two RMF Service 1 LOT

4003 Quarter Three RMF Service 1 LOT

4004 Quarter Four RMF Service 1 LOT

TOTAL

Grand Total for Base Plus 4 Years:______________

(vi) Description of requirements:

The contractor shall provide the annual and quarterly preventative maintenance and inspections (1 quarter PMI, 3 quarters of RMF Updates) on the Monaco D-21 systems, with a focus on updating and refreshing the hardware and software, ensuring optimal performance. New or replacement hardware is not included with the PMI, but quotes will be provided after results of the inspection.

Please see Attachment 1, Statement of Work for more information.

(vii) The period of performance is the base year 30 Sept 2025 thru 29 Sept 2026, with an option base plus 4 years, the 4th year option's period of performance is 30 Sept 2029 thru 29 Sept 2030.

at Scott AFB, IL with FOB Destination.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Provisions and clauses can be viewed through Internet access at the FAR Site: https://www.acquisition.gov/content/regulations.

ADDENDA TO 52.212-1:

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name: _______________________________________________________

2. Contractor Address: _____________________________________________________ https://www.acquisition.gov/content/regulations

3. Point of Contact: ________________________________________________________

4. Phone Number: __________________________________________________________

5. Email Address: __________________________________________________________

6. DUNS Number: ___________________________________________________________

7. UEI Number:___________________________________________________________

8. CAGE Code: ______________________________________________________________

9. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________________

10. Quote Number: _______________________________________

11. Quote Date and Expiration Date of Quote: _______________________________________

12. Proposed Payment Terms or Discount (i.e, Net 30): _______________________________

13. Delivery Date: _________________

14. FOB: Destination

15. Technical Plan: Provide a detailed plan of how work will be accomplished.

ADDENDA TO 52.212-1 (CONTINUED):

1. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until 7 May 2025.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review

A. Samoa

REAL ID COMPLIANT

All 50 states are compliant with the REAL ID Act.

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Non-Real ID Driver's licenses or other state photo identity cards issued by DMV (or equivalent) with a certified Social security Card or Birth Certificate. Social security card or birth certificate will need to be certified. Meaning SS card is not a copy, but from the SS office. The birth certificate is not a copy, but a certified version with notarized emblem.

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-2008 if you have any questions or need additional information.

(End of Provision)

(ix) Evaluation Criteria:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government price and other factors considered. Evaluation of quotes will be conducted using Simplified Acquisition procedures in accordance with FAR Part 13. For this acquisition, the following factors shall be used to evaluate offers:

- Technical Capability of the Service (60%)

- Price (40%)

(x) Offerors must include with their offer a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024), unless this information has been submitted electronically as part of its annual representations and certificates at https://www.sam.gov.

As prescribed in 52.212-3, an offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via the System for Award Management (SAM) site located at https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through

(v) of this provision.

(xi) The clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders—Commercial Products and Commercial Services (January 2025), applies to this acquisition.

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause) https://www.sam.gov/ mailto:susan.madison@us.af.mil

The following DAFFARS Clause is incorporated by full text:

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(June 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time.

To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(xiv) N/A

(xiv) Offers are due to the individuals listed in paragraph (xv) located at Scott AFB, IL no later than 12:00 p.m. Central Standard Time (CST) on 20 June 2025.

(xv) Questions are due NLT 12:00 pm CST on 13 June 2025 via email to:

Primary: Jin Chung at jin.chung.2@us.af.mil

Secondary: Lorri Brown at lorri.brown@us.af.mil

Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

The point of contact for this acquisition is Jin Chung and Lorri Brown.

Attachment List:

RFQ Attachment 1 – STATEMENT OF WORK (SOW) – 03 June 2025 RFQ Attachment 2 – Solicitation Provisions and Contract Clauses mailto:jin.chung.2@us.af.mil mailto:lorri.brown@us.af.mil