RFQ - FY24 Fire Alarm Maintenance Service Contract.pdf

8 September 2023

Request for Quote – FY24 Fire Alarm Maintenance Service Contract

Description of Requirement

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is soliciting the requirement for the Fire Alarm Maintenance service contract on Scott AFB, IL that is intended to be awarded as a base year + four option year (01 October 2023 – 30 September 2028) contract. To execute this contract, the contractor shall provide, in accordance with the Performance Work Statement (dated 24 August 2023), all the management, tools, supplies, equipment and labor necessary to inspect, test, repair and maintain automatic fire alarm and mass notification smoke detection systems as well as fire extinguisher maintenance for United States Transportation Command (USTRANSCOM), Surface Deployment and Distribution Command (SDDC), the Headquarters Air Mobility Command (HQ AMC), the 18th Air Force, the 375 Air Mobility Wing (375 AMW) and 30 mission partners at Scott

AFB, IL.

Currently, funds are not available and the government may cancel this combined synopsis/solicitation at any time if funds do not become available. If funds become available, the government intends to issue an award to the offeror who supplied the successful offer and is deemed responsive in accordance with FAR subpart 9.1. Award will be contingent upon the availability of fiscal year 2024 funds.

This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures. The following information, as required per FAR 12.603(c)(2) applies:

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued.

Solicitation number is FA440723QDW15 and is issued as a Request for Quotation (RFQ).

RFQ Attachment 2 - FAR DFARS DAFFARS Contract Clauses and Provisions, has incorporated provisions, and clauses that are in effect with Federal Acquisition Circular 2023-05, effective 2023- 09-07 that coincide with the Defense Federal Acquisition Regulation Supplement effective 2023-08- 17 and Defense of the Air Force Federal Acquisition Regulation Supplement effective 2023-07-07.

Please note that certain sections that are named below have to be filled out by the contractor.

This acquisition is being solicited as Service Disabled Veteran Owned Small Business (SDVOSB) set aside via SAM.gov under North American Industry Classification System (NAICS) code 561621. The Product Service Code (PSC) is J063, Maint/Repair/Rebuild of Equipment – Alarm, Signal and Security Detection.

Offers are due no later than 10:00 AM Central Standard Time (CST) on Thursday, 21 September 2021 via e-mail to the contract specialist Mr. Nicholas Weiss, nicholas.weiss.5@us.af.mil, and the contracting officer, Mr. Brandon Katka, brandon.katka@us.af.mil. If issues are encountered with e-mail, please contact Mr. Weiss at 618-531-6066 or Mr. Katka at 618-578-1131.

All questions in regards to the solicitation must be directed to the contract specialist Mr. Nicholas “Dillon” Weiss, via e-mail @ nicholas.weiss.5@us.af.mil or contracting officer, Mr. Brandon Katka, via email @ brandon.katka@us.af.mil. Deadline for questions is 10:00 AM CST Monday, 18 September 2021. Offers must be e-mailed to above addresses. If issues are encountered with e-mail, please contact Mr. Weiss at the number listed above.

Note - Interested parties with questions by phone may be asked to submit questions in writing to the e-mail address listed above if e-mail is available to the interested party.

Contract Line Item Number(s) CLINS:

Note – For CLINs X002 & CLINs X003 please provide an hourly rate. Also, offerors shall not alter or change the pricing that has been set for CLINs X005 (Reimbursable Parts). The estimated amount has already been calculated based on historical data related to this contract.

Item

Description Quantity Unit Unit Price

Total Price

FY24 Annual Inspection, Test, Preventive Maintenance (PM) and Repair Work

12 Months

FY24 Service Calls - Normal Duty Hours 350

Labor Hours

FY24 Service Calls - Non Duty Hours 25

Labor Hours

FY24 - Fire Extinguisher Maintenance 12 Months

0005 FY24 - Reimbursable Parts N/A T&M Not to Exceed

(NTE) $60,000.00

FY25 Annual Inspection, Test, Preventive Maintenance (PM) and Repair Work 12 Months

FY25 Service Calls - Normal Duty Hours 350

Labor Hours

FY25 Service Calls - Non Duty Hours 25

Labor Hours

FY25 - Fire Extinguisher Maintenance 12 Months

1005 FY25 - Reimbursable Parts N/A T&M NTE $63,000.00

FY26 Annual Inspection, Test, Preventive Maintenance (PM) and Repair Work 12 Months

FY26 Service Calls - Normal Duty Hours 350

Labor Hours

FY26 Service Calls - Non Duty Hours 25

Labor Hours

FY26 - Fire Extinguisher Maintenance 12 Months

2005 FY26 - Reimbursable Parts N/A T&M NTE $66,150.00

FY27 Annual Inspection, Test, Preventive Maintenance (PM) and Repair Work 12 Months

FY27 Service Calls - Normal Duty Hours 350

Labor Hours

FY27 Service Calls - Non Duty Hours 25

Labor Hours

FY27 - Fire Extinguisher Maintenance 12 Months

3005 FY27 - Reimbursable Parts N/A T&M NTE $69,457.50

FY28 Annual Inspection, Test, Preventive Maintenance (PM) and Repair Work 12 Months

FY28 Service Calls - Normal Duty Hours 350

Labor Hours

FY28 Service Calls - Non Duty Hours 25

Labor Hours

FY28 - Fire Extinguisher Maintenance 12 Months

4005 FY28 - Reimbursable Parts N/A T&M NTE $72,930.38

GRAND TOTAL

Contractor Info/ Evaluation Details

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Mar 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of three (3) separate parts:

Part 1 - Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories (if applicable), a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this solicitation.

Part 2 – Price – (Evaluation Factor 1) – This requirement is being evaluated on a Lowest Priced Technically Acceptable basis. As a result, the Initial Total Evaluated Price (I-TEP) will be calculated as the sum of the Offeror’s proposed prices for the base period, four 12-month periods, and the six-month Extension of Services (EOS) (calculated using the monthly cost of year five multiplied by six).

The offeror is not to provide pricing for the six-month EOS - this will be calculated by the Government. Evaluation of options in the task order(s) and the EOS shall not obligate the Government to exercise such options. The six-month EOS is IAW FAR 52.217-8, “Option to Extend Services” and will be utilized if necessary. The six-month EOS is not to be considered part of period five and will be a separate option exercised if it is utilized. After any interchanges or quote revisions, if necessary, the Government will evaluate the Final TEP (FTEP).

Under this factor, the Government will evaluate the Offeror’s TEP based on the following:

i. Completeness. The offeror's price and other supporting information will be evaluated (but not rated) to ensure continuity and traceability of prices to the proposed technical proposal and between initial proposals and any revisions thereto. The review will determine the adequacy of the offeror's proposal in addressing and fulfilling the solicitation requirements.

ii. Reasonableness. The proposal will be reviewed to determine the reasonableness of price and the offeror's understanding of and ability to perform the requirement.

iii. Balance. IAW FAR 15.404 unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. All separately priced line items will be analyzed to determine if the prices are unbalanced. The offer may be rejected if the CO determines the lack of balance poses an unacceptable risk to the Government.

Part 3 - Technical – (Evaluation Factor 2) – Technically acceptable for this service requirement will be defined as being able to meet the requirements of this service contract IAW Unified Facilities Criteria (UCF) 3-601-02, UCF 4-021-01, National Fire Protection Agency (NFPA), Air Force Occupational Safety Handbook (AFOSH) Standards, and manufacturer’s instructions as spelled out in the Performance Work Statement dated 24 August 2023. Additionally, contractor must provide a current and valid National Institute for Certification in Engineering Technologies (NICET) Level III certification in Fire Alarm/Mass Notification Systems Level III on staff. Contractor technicians and, as applicable, subcontractors working on site with fire alarm systems shall/have maintain a current NICET Level II certification in Fire Alarm Systems. The certificate will be evaluated on a pass/fail basis.

Adjectival Rating Description Acceptable Offer meets the requirements of the PWS Unacceptable Offer does not meet the requirements of the

PWS

If the quote with the lowest price is determined technically acceptable, the Government will evaluate the offeror’s total aggregate price for completeness, reasonableness, and unbalanced pricing. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). If the lowest priced quote is technically acceptable and the price is complete and reasonable, that offeror’s quote represents the best value to the Government and award will be made to that offeror and the government reserves the right to communicate with only that Offeror to address any issues, if necessary, and finalize an order with that offeror. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offeror. If, after interchanges with that offeror, their quote is technically acceptable and remains the lowest priced, the delivery order will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verify reasonableness and completeness. If the Government begins communications with the next lowest-priced technically acceptable offeror, no further communications with the previous offeror will be entertained until after award. That said, interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated.

3. Please provide the following information with your offer:

a. Expiration Date of Quote: _______________________________________

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days): _______________________

c. Begin Date and End Date of Performance: 01 October 2023 – 30 September 2028

4. Complete the attached provisions that can be found and filled out in RFQ Attachment 2 – FAR DFARS DAFFARS Contract Clauses and Provisions

- FAR 52.229-11 – Tax on Certain Foreign Procurements-Notice and Representation

- FAR 52.223-22 – Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation

- FAR 52.209-7 – Information Regarding Responsibility Matters

- FAR 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

- FAR 52.212-3 Offer Representations and Certifications – Commercial Products and Commercial Services

5. At the time of this combined synopsis/solicitation, WD 2015-5075, Rev. 24, dated 07/12/2023 was in effect. In the event of an updated revision to the applied WD, the updated revision will be incorporated into the award.

6. REAL ID ACT Version 41

Passed by Congress in 2005, the REAL ID Act enacted the 9/11 Commission's recommendation that the Federal Government "set standards for the issuance of sources of identification, such as driver's licenses." Due to circumstances resulting from the COVID-19 pandemic and the national emergency declaration, the Department of Homeland Security, is extending the REAL ID enforcement deadline until October 1, 2021.

The following states/territories are under review, allowing Federal agencies to accept driver's licenses and identification cards from at Federal facilities and nuclear power plants until further notice:

Under Review A. Samoa N. Marianas

The following states/territories are compliant with the REAL ID Act.

Alabama Arizona Arkansas Colorado Connecticut Delaware DC Florida Georgia Hawaii Indiana Iowa Kansas Louisiana Maryland

Michigan Mississippi Nebraska Nevada New Mexico New York N. Carolina Ohio S. Dakota Tennessee Texas Utah Vermont West Virginia Wisconsin Wyoming S. Carolina Idaho N. Dakota Puerto Rico Washington N. Hampshire Massachusetts Guam Virginia Minnesota Illinois Virgin Islands California Rhode Island Alaska Montana Missouri Pennsylvania Kentucky Maine New Jersey Oregon Oklahoma

Below are acceptable forms of identification for identity proofing for access to Scott AFB if you do not have an Enhanced Driver’s License:

- Driver's licenses or other state photo identity cards issued by DMV (or equivalent)

- U.S. passport

- U.S. passport card

- DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

- U.S. DoD ID, including IDs issued to dependents

- Permanent resident card

- Border crossing card

- State-issued Enhanced Driver’s License

- Federally recognized, tribal-issued photo ID

- HSPD-12 PIV card

- Foreign government-issued passport

- Canadian provincial driver's license or Indian and - Northern Affairs Canada card

- Transportation worker identification credential

- U.S. Citizenship and Immigration Services

- Employment Authorization Card (I-766)

- U.S. Merchant Mariner Credential

- Veterans Health Administration (VA) ID

Please contact Pass and Registration at 256-3020/2008 if you have any questions or need additional information.

(End of Provision)

AFFARS 5352.201-9101 Ombudsman

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes ( e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of 0MB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

AFFARS 5352.242-9000

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachment List:

RFQ Attachment 1 –FY24 Fire Alarm-Extinguisher PWS (24 Aug 2023) RFQ Attachment 2 – FAR DFARS DAFFARS Clauses and Provision RFQ Attachment 3 - Service Contract Act WD # 2015-5075