RFQ_Furniture IDIQ.pdf

COMBINED SYNOPSIS/SOLICITATION

Office Furniture IDIQ

Solicitation Number: HU000123Q0016 Solicitation Issue Date: 25 May 2023

Questions Date/Time 8 June 2023 3:00PM EDT Response Date/Time: 21 June 2023 3:00PM EDT

Classification Code: 71 – Furniture PSC: 7110 – Office Furniture

Contact Points: Jennifer Wilsnack, Contract Specialist Email: jennifer.wilsnack@usuhs.edu

Lee Oliver, Contracting Officer Email: lee.oliver@usuhs.edu

Contracting Office: Uniformed Services University of the Health Sciences (USU) Acquisitions Directorate

4301 Jones Bridge Road, Bethesda, MD 20814

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued.

The solicitation is being issued using Simplified Acquisition Procedures IAW with FAR 13.5 and is being competed as a Brand name only solicitation.

The competition is set-aside for small businesses. The North American Industry Classification System Code (NAICS) for this requirement is 423210, Furniture Merchant Wholesalers, with a size standard of 500 employees.

This solicitation incorporates the provisions and clauses in effect in Federal Acquisition Circular 2023-03 dated 26 April 2023 and Defense Publication Notice 20230427 dated 27 April 2023 .

Refer to the FAR and DFARS for this information at www.acquisition.gov.

Requirement Description

The Uniformed Services University of the Health Sciences (USU) anticipates the award(s) of one or more Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract(s) to fulfill USU’s need for ad-hoc office furniture and related services, refer to Attachment 1: Statement of Work for a full description of the requirements. This requirement is limited to brand name furniture from the following brand names: Haworth or Miller Knoll, refer to Attachment 7: Redacted Brand Name Only J&A.

The contract term consists of one (1), 60-month ordering period. The minimum order amount for the contract is $10,000 and the maximum ceiling is set at $7 million dollars.

Task orders will be issued solely by a Contracting Officer in the USU Acquisitions Directorate.

Verbal orders are not authorized. Task orders will not have minimum or maximum order amounts.

All task order contract types will be Firm-Fixed Price (FFP).

General Information

Basis of Award - Lowest Price Technically Acceptable (LPTA)

The Government intends to award one or more Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract(s) to the responsible, responsive vendor(s) whose quotes meet all of the requirements of the IDIQ Statement of Work, Attachment 1, Attachment 2, Sample TO, and proposes the lowest total prices on the Sample Task Order, refer to Attachment 2: Sample TO Statement of Work And Attachment 3 Sample TO Price Quote Table. Offerors may submit a Price Quote Table for each required furniture brand, Haworth or Miller Knoll. However, Price Quote Tables for each brand must be independent of one another. Offerors are required to submit a quote for at least one of the brands listed above.

To be eligible for award, the vendors must provide evidence that they can meet all the requirements of Attachment 1: Base IDIQ Statement of Work (SOW). Additionally, Vendors must provide a technical solution in response to the Sample Task Order located within Attachments 2 and 3. The Sample Task Order Statement of Work and Sample Task Order Price Quote Table are FOR EVALUATION PURPOSES ONLY but may represent a known requirement. Failure to quote on all requirements outlined will result in rejection of the quote (non-responsive).

The Government reserves the right to award without discussions.

Past Performance

The government will be reviewing Responsibility/Qualification Reports in SAM.gov for any adverse performance information in order to mitigate performance risk.

Questions

Offerors shall submit all questions about this solicitation in writing to the Contracting Officer and the Contract Specialist no later than the date and time specified above. All responses to the questions will be in writing, without identification of the questioner, and will be included in an amendment to the solicitation. It will be the responsibility of the Offeror to monitor SAM.gov for the issuance of any amendments to the solicitation.

Quote Submission

Offerors shall submit their quotes via email to the Contracting Officer and the Contract Specialist no later than the date and time specified above. FAX quotations will not be accepted. Responses received after the response date and time will not be considered. Please reference the RFQ name and number in the subject line of email communications.

Although not required, offerors may submit a Price Quote Table for each required furniture brand, Haworth or Miller Knoll. However, Price Quote Tables for each brand must be independent of one another.

Cancellation

USU has the unilateral right to cancel this RFQ at any time. If cancellation incurs a cancellation fee, the fee must be disclosed in the quote submission.

System for Award Management (SAM)

In order to be eligible for award, vendors must be registered and active in SAM.gov.

Vendors must submit a copy of their SAM.gov Entity record with their quote.

Instructions to Offerors

Technical Quote

Base IDIQ:

1. Offerors must provide a detailed evidence and rationale of services provided and technical solutions to meet all the minimum requirements of Attachment 1.

2. Quote submissions must include the following information:

a. Company’s full name and address

b. CAGE, Unique Entity Identifier (UEI), and Tax Identification Number

c. Name, title, phone number, and email of the person authorized to sign contracts for the company.

Sample Task Order:

1. Offerors must provide a detailed technical solution that meets all the needs of Attachment 2: Sample Task Order.

2. The Sample Task Order Statement of Work is FOR EVALUATION PURPOSES ONLY but may represent a known requirement.

Price Quote for Sample Task Order

1. The quote should mirror (identify) the product lines in the Price Quote Table, Attachment

3. The Offeror may add lines to their quote if needed to account for additional items or for items that are separately priced.

2. The Offeror must provide a price for each item listed in the table and provide a total delivered price.

3. If an item is not separately priced, offerors may enter NSP (not separately priced) or $0.00 in the price column. For example, if shipping is included in the price, enter NSP or $0.00 in the price column.

4. Quote prices shall be valid for a minimum of 90 days.

5. The Sample Task Order Price Quote Table is FOR EVALUATION PURPOSES ONLY but may represent a known requirement.

6. Offerors may submit a Price Quote Table for each required furniture brand, Haworth or

Miller Knoll. However, Price Quote Tables for each brand must be independent of one another.

Provisions and Clauses

The solicitation and contract are subject to the FAR provisions and are also subject to the Defense Federal Acquisition Regulations (DFARS) provisions and clauses listed in Attachment 4.

List of Attachments

Attachment 1: IDIQ Statement of Work Attachment 2: Sample TO Statement of Work Attachment 3: Sample TO Price Quote Table Attachment 4: Sample TO A1030 Layout Attachment 5: Sample TO A1005A Layout Attachment 6: Provisions and Clauses Attachment 7: Redacted Brand Name Only J&A