Attachment 2 Sample TO SOW-FOR EVALUATIONAL PURPOSES ONLY.pdf

Attachment 2: SAMPLE Task Order SOW

Statement of Work (SOW) SAMPLE Task Order

Introduction:

Uniformed Services University (USU) and its satellite locations have a requirement for custom design, costing, management, knockdown and removal of existing systems furniture, warehousing, and installation and service for a wide range of systems furniture and other furniture products, including but not limited to visitor chairs, case goods, file cabinets, task chairs, etc., to meet the needs of USU. The Contractor shall provide all services associated with providing customization, drawings, product selection, installation and reconfiguration of new and existing furniture and other furniture products on an as-needed basis.

Under the terms of this contract, the Contractor is not an agent of the United States Government and shall not in any way represent that it is an agent of the Government. The Contractor shall not obligate the United States Government or Department of Defense in any way.

The Contractor must further acknowledge that any and all risk of loss for any Contractor-owned and/or leased materials, inventory, furnishings, fixtures, equipment, and supplies are the sole responsibility of the Contractor.

The Contractor must provide manufacturer furnishings that include: Haworth or Miller Knoll in order to seamlessly coordinate with USU’s current furniture lineup.

Scope of Work:

The Contractor shall provide all management, supervision, personnel, equipment, inventory, warehousing, and transportation to perform this requirement. The Contractor shall provide all management, supervision, personnel, equipment, inventory, and transportation to perform this requirement. The Scope of Work for the SAMPLE Task Order includes:

1. Needs Identification: The Contractor is required to consult with the customer(s) to identify the specific needs of the project and its requirements before design is initiated.

2. Computer Design: The Contractor, in many cases, shall be required to create computer designs and drawings that meet the specific needs.

3. Approved Final Drawings: The Contractor shall create final drawings to be approved by authorized personnel from the Facilities Engineering Office. All proposed designs submitted must be within the guidelines of National safety guidelines. The final drawing shall include rendered perspective, elevations, and product numbered renditions. This should be in PDF format as well as CADD or Revit format for plans.

4. Product Line: The Contractor shall prepare a list of furniture products that will provide a variety of capabilities and function with different style configurations and different space requirements.

Materials should be durable and good quality. Systems product should be a minimum of 2” width and minimum 14 gauge steel thickness. Provide various height settings: min 30”- 80”. Able to provide a Lifetime warranty. All products should be in compliance with BIFMA Certification.

All cabinets and drawers should be able to be secured. Items that are meant to be mobile should be easily moved from area to area, i.e. easels, mobile pedestals, tables and desks with wheels. Maintenance can be performed or piece replaced without disassembling the entire system. MODULE/CASE GOODS: should be of high quality craftsmanship and durable finishes.

Strong internal glide systems for drawers. Drawers will have mitered, dovetail, or better joints.

Components that may be configured in many different ways. Provide both contemporary and traditional options. Products must be able to incorporate modern standards, i.e., data plug, electrical outlets. Optional height adjustable desk/work surface options must be available in manual, hydraulic, and electrical. Products must be easily maintained, cleaned etc. Samples may be presented to the customer for selection. The Contractor shall maintain good relationships with a variety of suppliers to provide the best selection of product.

5. Schedule Deliveries: The Contractor shall schedule deliveries of all materials. FAC personnel must be notified of scheduled shipping day from the manufacturer and arrival date of product to the contractor. The Contractor will maintain appropriate relationships with freight companies and schedule deliveries to get best value and meet customer requirements.

6. Related Products: The Contractor may recommend and/or provide additional product and information to include but not limited to accessories, lighting, office tools, shelving, tack boards, dry erase board, letter file, assorted folder holder, paper trays, pen/pencil holders, support holder, in/out box, file drawer inserts, and modular screens, specialized seating, etc. Products (special chairs) must be able to support up to 500lbs.

7. Warehousing: The Contractor shall maintain a number of warehouse subcontractors that can provide warehousing to hold inbound products until installation is coordinated and completed.

8. Space Preparation: The Contractor may be required to prepare the space where the furniture needs to be installed. The Contractor will maintain relationships with qualifying subcontractors to perform this function.

9. Removal and Disposition of Old Furniture: The Contractor will be responsible for removal and disposition of old materials as part of the service.

10. Installation: The Contractor will be responsible for the installation of all products and materials.

In the case of electrical requirements, the Contractor shall collaborate with the USU electrical professionals to ensure adherence to local codes and requirements. Installation and training shall be coordinated with the authorized caller, who will be identified in the purchase order, and primarily be conducted during normal business hours (Monday – Friday: 8:00 AM local time – 5:00 PM local time, excluding Federal Holidays). Installations that take place during non-business hours, i.e. after 5:00 PM and or weekends, shall be coordinated with the Contracting Officer’s Representative (COR).

11. Risk of Loss or Damage: The Government is relieved from all risk of loss or damage to the equipment during periods of transportation, installation, and during the entire time the equipment is in possession of the Government, except when loss or damage is due to the fault or negligence of the Government. The Government shall assume risk of loss or damage to the equipment during relocation unless the Contractor shall undertake such relocation.

12. Warranty and Service: The Contractor shall arrange for all service requirements, warranty work, and any exchange of defective product.

13. Service Training: The Contractor shall provide in-house training to the COR for product installation, minor repair, and minor reconfiguration of Systems pieces.

Contracting Officer’s Representative (COR):

The oversight of the Contractor’s daily performance will be through a primary COR. The Contractor shall be responsible for notifying the COR of any work or situation to be performed in a functional area under his/her control that would tend to disrupt the conduct of normal Government business or the normal operation of equipment or systems. The Contractor shall notify the COR at least two working days in advance of such work. Notification of such work shall include the type of work to be done and the estimated completion date. The Contractor shall reschedule any work that the COR deems necessary to avoid unnecessary disruptions in the Government’s business.

Personnel:

The Contractor shall be fully responsible for the supervision, performance, and conduct of employees at all times while on the installation performing work. The Contractor shall be responsible for selecting personnel who are well-qualified to perform the required services, including but not limited to supervising techniques used in their work and for keeping them informed of all improvements, changes, and methods of operation.

1. Clearances, Building Passes, and Access: The Contractor is required to provide employees and subcontractors who can obtain access to the USU installation. The Contractor employees and subcontractors must be able to complete and return to FAC personnel for submission a SECNAV form 5512 at least five (5) workdays prior to needing access to the installation. Another option would be to have the subcontractors utilize the Defense Biometric Identification System (DBIDS). The information shall be provided to the USU Logistics Division for preparation of background checks. Only upon approved background check will contractor/subcontractor employees be permitted access to the installation.

2. Employee Removal from Duty/Replacement: The COR may request the Contractor to immediately remove any employee(s) from the work site should it be determined that individuals are disqualified for either suitability or security reasons.

3. On-site Supervisor: The Contractor shall provide a qualified on-site supervisor or project manager. A supervisory presence shall be on-site any time the work is performed. Supervision is critical to the performance of the contractor in fulfilling the requirements requested in issued purchase orders. The on-site supervisor shall be an individual of unquestionable integrity who displays a mature attitude with good judgment and has the independent authority to take immediate actions to resolve situations requiring immediate attention. The on-site supervisor shall be designated in writing to the COR prior to the beginning of the work and shall maintain frequent liaison with the COR to provide information and ensure that all potential issues are quickly identified and resolved.

4. Health and Safety: The Contractor shall be fully responsible for and assumes all liability for compliance with all applicable regulations pertaining to the health and safety of personnel during execution of work and shall hold the Government free of any harm for any action on its part or that of its employees or subcontractors, which results in illness, injury, or death. All rules of safety which are or may be imposed upon the Contractor by Federal, state, and municipal codes and other applicable installation regulations shall be effectively carried out during the performance of this contract. All areas shall be maintained by good housekeeping and safety practices.

5. Security: All Contractor employees, personnel, and representatives shall comply with all security regulations which may be in effect during the contract period upon entering the Government installation and shall be subject to such checks as may be deemed necessary to assure that no violations occur. Military Police and other law enforcement personnel on Government property have the right to deny entry to the installation or remove from the installation any Contractor employee for misconduct which endangers the health or safety of people or property or for reasons of security. In addition, the Installation Commander has the authority under 18 U.S.C 1382 to bar any individual from entry onto the installation. Such action by the Government will not excuse the Contractor from fulfilling all requirements under this contract and will not be the cause of any claim or request for additional compensation by the Contractor against the Government.

Government Furnished Items:

1. Facilities: The Government will make available to the Contractor reasonable information and requirements of the individual projects and required completion dates.

Contractor Furnished Items:

1. Facilities: The Contractor shall be responsible for all costs associated with the performance of the projects.

2. Telephone Service and Postage: The Contractor shall be responsible for the cost of its own commercial telephones/communication requirements and postage.

Product Pricing:

1. The Contractor shall make every effort to keep product pricing at fair and reasonable levels.

Since each project is customized, pricing will be established for each project and determined to be fair and reasonable by the Contracting Officer prior to award.

Product Inventory:

1. The Contractor shall be responsible for providing all furniture and related products that meet Federal Executive Orders and include mandated products required by Federal law, or that meet requirements of the installation. Contractor shall ensure those items EPA-designated shall contain recovered/recycled materials to the maximum extent practicable without jeopardizing the intended use of the product while maintaining a satisfactory level of competition at a reasonable price. Such products shall meet the reasonable performance standards of the Government and be acquired in a cost-effective manner.

Material Storage and Use:

1. The Contractor shall follow the manufacturer’s guidelines and professional recommendations for material storage including control of humidity, temperature, cleanliness, and handling (i.e., all chemical cleaning supplies shall be properly stored and secured in containers approved for the material).

2. The Contractor shall maintain Material Safety Data Sheets (MSDS) for each chemical, product, etc. intended for use or for maintaining the performance of this contract. MSDS must be available for review by the Government.

Contractor Responsibilities:

1. The Contractor shall comply with all Federal, state, and local environmental laws and regulations. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. If, as a result the Contractor is in noncompliance with all applicable environmental laws or requirements and the Government incurs any cost (e.g. the cost of cleaning up a hazardous waste spill), the Contractor shall indemnify the Government and provide reimbursement for the costs.

2. If a Federal, state, or other regulatory agencies assesses any fine, penalty, or fee against the

Government that is attributable to the Contractor’s noncompliance with any pertinent law or requirement, the Contractor shall indemnify the Government for the amount of the fine and other Government costs attributable to the violation.

3. The Contractor shall obtain non-hazardous products when available and shall participate in established recycling programs.

4. The Contractor shall procure and maintain at a minimum Federal, state, and municipal-required insurances during the entire period of performance.

5. The Contractor shall be responsible for securing its equipment and material at the job site at the end of each workday. The Contractor shall not hold the Government responsible for any loss experienced by the Contractor due to theft or vandalism

6. The site of the work is on a military installation, and the Contractor shall comply with all applicable rules and regulations including, but not limited to, the following:

a) Fire Prevention: The Contractor and all employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials and the daily disposal of combustible waste and trash in accordance with the National Fire Protection Association Code and the National Board of Fire Underwriters, as supplemented by Army Regulation (AR) 420-90 Fire and Emergency Services. The Contractor shall also be familiar and require all employees to become familiar with the method of reporting a fire (using on-base phone, dial 911).

b) Traffic Regulations: The Contractor’s employees operating motor vehicles on the installation shall observe traffic regulations and posted speed limits. Talking or texting on a cellular phone, while driving is prohibited. Traffic laws are enforced on the installation and violators shall appear before a U.S. Magistrate for disposition of a violation.

c) Motor Vehicle Regulations: Operation of motor vehicles on the installation by

Contractor employees shall be governed by the Walter Reed National Military Medical Center (WRNMMC) Security Forces and mandated by DoD instructions.

d) Smoking Regulation: The Contractor’s employees shall comply with the installation

Smoking Policy. Smoking is permitted in designated areas only. The Contractor is responsible for policing all its employees who access the smoking areas and to keep the areas neat and tidy.

Projects:

All projects are estimated to be completed within 12 months from the date of the BPA Call.

Project 1 Location: Bethesda, MD

Task Chair (1) 22”x24” Wardrobe (1) 48”x24” Sit/Stand Desk with Apron (1) 72”x24” Stationary Desk with Hutch/Open Shelving Above (1) 36”x48” Lateral File (1) 15”x24” Underdesk Mobile Pedestal (2)

Project 2 Location: Bethesda, MD

48”x24” Sit/Stand Desk (1)

Project 3:

Location: Bethesda, MD

Task Chair (1) Conference Chair (1) Guest Armchair (2)

15” D Round Side Table (1) 30”x24” Wardrobe (1) 84”x30” P-Top Table (1) 60”x24” Sit/Stand Desk (1) 90”x18” Credenza with Hutch/Open Shelving Above (1) 30”x19” Bookcase (1) 15”x24” Underdesk Mobile Pedestal (1)