RFQ for Schematic Design Construction Estimate for Fire Stations-FINAL.pdf

[1]

REQUEST FOR QUALIFICATIONS

Architectural, Design and Related Engineering Services for Schematic Design and Preparation of a Construction Cost Estimate for Fire Station Construction/Renovation

Project

RFQ Issued: 8/20/26 Mandatory Walk-Thru 8/31/26– 10:00 AM Question Deadline: 9/8/26 - 4:30 PM Question Responses: 9/11/26 Proposal Due: 9/18/26- 12 PM

Town of Farmington 20 Monteith Drive

Farmington, CT 06032

LEGAL NOTICE

REQUEST FOR QUALIFICATIONS

Architectural, Design and Related Engineering Services for Schematic Design and Preparation of a Construction Cost Estimate for Fire Station Construction/Renovation Project

Proposals will be accepted at the Town Manager’s Office, Farmington Town Hall, 20 Monteith Drive, Farmington, CT 06032 until 12:00 PM Eastern Daylight Time on Friday, September 18, 2026.

Instructions to bidders may be obtained at www.farmington-ct.org. Links: Departments > Finance & Purchasing > Purchasing > Bids

The Fire Station Building Committee intends to utilize the firm selected from this Request for Qualifications for schematic architectural, design and related engineering and cost estimating services for the following scope of services:

• Demolition and New Construction of East Farms Fire Station, 94 South Road, Farmington, CT 06032

• Demolition and New Construction of Tunxis Hose Fire Station, 11 School Street, Unionville, CT 06085

• Renovation and Addition of Farmington Fire Station, 76 Main Street, Farmington, CT 06032

The successful firm must have demonstrated extensive experience in the construction and/or renovation of Fire Station buildings.

Qualified firms are required to submit their Proposal in accordance with the solicitation package requirements. The firm must meet all municipal, state and federal affirmative action and equal employment opportunity practices. One original, twelve (12) copies, and one electronic copy (Adobe PDF) of the proposal must be submitted to the Town Manager’s Office by the deadline.

After review of all qualifications, the Fire Station Building Committee reserves the right to reject any or all proposals, or any part thereof, or waive defects in same, or accept any proposal deemed to be in the best interest of the Town of Farmington.

A mandatory walkthrough is scheduled for 10:00 AM on Monday, August 31, 2026. Prospective proposers will meet at East Farms Fire Station, 94 South Road, Farmington, CT 06032, followed by Farmington Fire Station, 76 Main Street, Farmington, CT 06032, and lastly, Tunxis Hose Fire Station, 11 School Street, Unionville, CT 06085.

The selected consultant will enter into a contract with the Building Committee. All questions or comments regarding this solicitation package must be submitted to Kathryn Krajewski, Assistant Town Manager, via email at krajewskik@farmington-ct.org by 4:30 P.M. on Tuesday, September 8, 2026.

http://www.farmington-ct.org/ mailto:krajewskik@farmington-ct.org%20

PROJECT INFORMATION

I. Background

The Town of Farmington Fire Department provides fire, rescue, and emergency medical services throughout the Town of Farmington. Farmington is a combination fire department, staffed by a combination of both volunteer and career firefighters. Presently, we have 123 Firefighters in the Department. 114 are volunteer firefighters, and 9 are career firefighters who are on duty weekdays between 6am and 5pm.

In January 2025, the Farmington Town Council established an Ad Hoc Fire Station Committee to conduct a comprehensive reivew of the Town’s Fire Department facilies, evaluate the Town’s long-term financial forecast to recommend a project budget, identify the needs of the Fire Stations in Town, and work to propose a project scope for the formation of a Fire Station Building Committee.

The Ad Hoc Fire Sation Committee spent more than a year completing their charge and made a recommendation to the Town Council In May 2026, based on the Statement of Needs.

The Town Council established a Fire Station Buidling Committee with the following project scope:

a. Demolition and construction of a new East Farmington Fire Station on current site

b. Renovation of Farmington Fire Station with the Construction of an Addition for apparatus bays

c. Demolition and construction of a new Tunxis Hose Fire Station on current site

The Town Council set a project budget in the range of $30 million - $35 million.

The tentative high-level timeline for the completion of designs/cost estimates is as follows:

August 2026 RFQs published September 2026-October 2026 Architect/cost estimator selected.

October 2026- January 2027 Schematic design and estimates completed

Depending on the timing, the Committee will recommend a referendum date to the Town Council for approval. Options include holding a referendum with the Town budget in late April 2027, a stand-alone referendum on the project, or with the municipal election in November 2027.

II. Scope of Servies

Architect services will include, but not necessarily be limited to the following Pre- Referendum Services:

2. Use the Statement of Needs to develop schematic designs for the following:

a. Demolition and construction of a new East Farmington Fire Station on current site

b. Renovation of Farmington Fire Station with the Construction of an Addition for apparatus bays

c. Demolition and construction of a new Tunxis Hose Fire Station on current site

3. Cause the preparation of a third-party cost estimate based on the schematic design and consulting with trades for accurate estimates, including but not limited to demolition, electrical, HVAC, plumbing, fire protection, civil and site, elevator, roofing, masonry, hazardous abatement, and structural, etc.

https://townoffarmingtonct-my.sharepoint.com/:b:/g/personal/krajewskik_farmington-ct_org/IQCnw0GU3crdTqiyVxw7KTppAYKIbHmwvY7g-LbrAPDn5z4?e=OWx8OM

4. Participate in visioning work sessions, public information meetings, Fire Station Building Committee meetings, Town Council meetings, and other committee meetings as requested.

5. Provide recommendations on the possible phasing of construction of the three Fire Stations in the manner that is most efficient for the Town.

6. Identify possible grant sources and utility incentives.

7. Adhere to the estimated timeline in this RFQ.

These objectives are an example of the items that shall be addressed but are in no way limited in scope to these alone. The selected design firm shall design solutions to address any and all issues and provide cost estimates for the same. It is imperative that the selected design team understand that they need to meet with town officials, Fire Department personnel, and staff to gain insight into the space needs, as well as future use and operation of the building as the design is developed to provide complete and thorough solutions.

It is the Town’s intent to proceed with the selected design firm for design completion post referendum, contingent on negotiation and mutual approval of contract scope, timing of services, and price. The Town reserves the right to terminate any agreement and solicit proposals for design completion if mutual agreement of the contract scope and price are not reached. The Town also reserves the right to terminate any agreement in accordance with the terms of the agreement with or without cause.

III. Proposal / Qualification Submission Requirements

A. General Information and Proposed Staff – 14 Pages Maximum

• Letter of Introduction

• Resumes/Qualifications of the Architectural firm’s principal in charge, Project Manager, Project

Architect, Interior Designer, Principals for MEP Engineering, Structural Engineer, Cost Estimator, and Civil Engineer, Cost Estimator, and any key personnel to be assigned to the project. Discuss the experience of these persons, including years of experience in current positions and other relevant positions, municipalities served, and their roles in those projects and relative experience to this project. Include what portion of this contract would be assigned to each person and/or firm.

B. Understanding of the Issues - 1 Page Maximum

Describe your understanding of the issues facing the three Fire Stations, possible solutions, proposed guidance of the phasing of construction, and modern fire station design principles as it relates to new construction and renovation of Fire Stations and any critical issues that could affect a successful outcome.

C. Technical Approach – 7 Pages Maximum

Describe your understanding of the construction project process including:

• How your design process works to accommodate the Town’s proposed timeline

• Development of schematic designs and cost estimates to be presented to the Fire Station Building

Committee and Town Council

• Delivery of schematic designs and cost estimates sufficient to support a bond authorization referendum.

• Detailed design phase

D. Relevant Experience and References 10 Pages Maximum

Describe recent relevant experience including experience related to:

• Be a registered architectural firm with the State of Connecticut.

• Have completed at least two (2) facility projects with new construction or renovation of a Fire

Station.

• Experience with LEED or similar type of energy efficient design strategies.

• Approach to preparing cost estimates and schedules.

• Provide references for at least two (2) similar projects.

E. Submission Requirements

Responses to the Request for Qualifications shall be mailed or hand delivered by 12:00 p.m. on Friday, September 18, 2026, to:

Kathryn Krajewski, Assistant Town Manager Town Manager’s Office 20 Monteith Drive Farmington, CT 06032

One Original, 12 copies, and one electric copy (Adobe PDF) of the proposal must be submitted to the Town Manager’s Office.

F. Form of Contract

The Form of Contract. The form of contract is included with this RFQ (Attachment 1). By submitting a response to this RFQ, the respondent agrees and warrants that if selected it shall execute the form of contract without exception, alteration, modification, or negotiation except as to price, scope and time for post-referendum services if the respondent is selected to proceed with the Project. Work will only commence on a Contract after a written notice to proceed is issued by the Town of Farmington directing the commencement of such work.

IV. Evaluation Criteria

A. General Information and Proposed Staff

• Experience of Principal and Project Manager with similar scope of services

• Experience of project team with similar scope of services

• Years staff have been assigned to similar scope of services.

• Availability and continuity of staff during the course of the agreement, if selected

• Corporate history, including the length of time in business, experience with fire station renovation and construction projects, specific strengths in the industry, business philosophy and description of the organizational structure of the firm, a description of the organizational structure for the management and operation of the services requested and/or provision of the items referred to in the RFQ, including an organizational chart denoting all positions and number of personnel in each position.

• Provide a Financial Report as to the financial condition of the firm and the ability to perform all obligations of any resultant contract. The sufficiency and the financial resources and the ability of the Responder to comply with the duties and responsibilities as described in this RFQ. Each Responder shall provide a current annual financial report and the previous year’s report and a statement regarding any recent or foreseeable mergers or acquisitions.

• Listing of any lawsuits in the past ten (10) years as a result of work performed in which the Responder has been a defendant and the outcome of each suit.

• Provide original construction estimates, bid results and final project costs of each project listed as relevant experience in the proposal.

B. Understanding of the Issues

• Demonstrated understanding of the overall project goal(s) and issues of the project.

• Identification of critical issues that could affect a successful outcome.

C. Technical Approach

• Discussion of the project process, well organized, and presented in a clear, concise and logical manner

D. Relevant Experience

• Experience in designing renovation and new construction of Fire Stations

• Experience in providing schematic design and estimating services to support a referendum on similar projects.

E. Recent Projects and References

• References that provide a high level of confidence in the firm’s ability to perform

• Provide a list of similar types of projects that the firm has undertaken within the past 10 years and project owner contact information. At least two of the major projects have to be from other local municipalities/agencies with projects similar in size and scope. Each project listed shall have the names, addresses, telephone numbers, email addresses for each project listed.

V. Selection Process

A. Initial Evaluation

The Fire Station Building Committee will evaluate the proposals and establish a shortlist of finalists.

The Fire Station Building Committee will request the shortlisted firms interview with the Fire Station Building Committee and provide fee proposal(s) in accordance with the proposal format to be provided to those invited to submit.

B. Interviews The Fire Station Building Committee will choose finalists to interview. Firms selected for an interview should allow approximately forty-five minutes for the oral interview and a question-and-answer session.

VI. General Conditions

A. The Fire Station Building Committee reserves the right to accept or reject any or all proposals.

B. The Fire Station Building Committee shall be under no obligation to accept a proposal if it is deemed to be in the best interest of the Town of Farmington to not do so. The Town of Farmington is not responsible for any costs incurred by any Responder in connection with this RFQ. The expenses incurred by any Responder in the preparation, submission and presentation of their proposal are the sole responsibility of the Responder and shall not be charged to the Town of Farmington or the Fire Station Building Committee.

C. The Architect(s) and/or Engineer(s) shall be required to carry the following insurance, written by a company licensed to provide insurance in the State of Connecticut, with respect to services they perform for the duration of any contract to be let as a result of this process:

a. Workers Compensation with limits as required by Connecticut General Statutes

b. General Liability Insurance, including the Town of Farmington as additional insured with limits of $1,000,000 each occurrence and in the aggregate for property damage.

c. Automobile Liability Insurance covering the operations of all motor vehicles owned, leased, hired, or used by the Architect in the furtherance of this Agreement with limits of $1,000,000 each person, $1,000,000 each occurrence for bodily injury, and $1,000,000 each occurrence for property damage.

d. Professional liability insurance for protection against claims arising out of the negligent performance of services as Architect or caused by any errors or omissions of the insured in the amount of $4,000,000.

e. The Architect shall furnish, prior to commencement of work under this agreement, Certificates of insurance evidencing workers’ compensation, general, automobile, and professional liability coverage with the required limits.

f. In addition, both parties to any contract to be let as a result of this process will be required to agree mutually to waive any rights which each may have against the other with respect to subrogation under any policy insurance relating to the services or work provided under any such agreement.

g. Save Harmless. As part of entering into any contract which may be let as a result of this process, to the fullest extent allowed by law, the Architect for itself and its successors will be required to covenant and agree with the Town to indemnify and save harmless the Town and its officers, employees, committees, and agents against all judgments, fees (including but not limited to reasonable fees and charges of engineers, attorneys, and other professionals and court and arbitration costs), claims and demands whatsoever, which may at any time be instituted, made, tendered or recovered against the Town to the extent caused by the Architect’s negligent act or omission by the Architect, or breach of its obligations herein or by any person or organization directly employed or engaged by the Architect to perform or furnish either of the services, or anyone for whose acts the Architect may be liable.

h. As to any and all claims against the Town or any of its employees, officers, committees, or agents by any employee of the Architect, by any person or organization directly employed by the Architect to furnish any of the work, or by anyone for whose acts the Architect may be liable, the indemnification obligation stated herein shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Architect under workers’ or workman’s compensation acts, disability benefit acts or other employee benefit acts.

i. The provisions of this article shall survive full or partial performance of this Agreement, or termination or expiration of this Agreement.

j. The Building Committee and the Town of Farmington have the right to use any or all ideas, plans, specifications and estimates presented in this RFQ without permission and at no cost.

D. Proposals submitted by Facsimile (FAX) and/or emailed will not be accepted.

End of Document

Document B133

– 2019 Standard Form of Agreement Between Owner and Architect, Construction Manager as Constructor Edition

Init.

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

This document is intended to be used in conjunction with AIA Documents A201–2017™, General Conditions of the Contract for Construction;

A133–2019™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price; and A134–2019™ Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price. AIA Document A201™–2017 is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

AGREEMENT made as of the day of in the year 2026 (In words, indicate day, month and year.)

BETWEEN the Architect’s client identified as the Owner:

(Name, legal status, address, and other information)

Town of Farmington, Connecticut 20 Monteith Drive Farmington, CT 06032 and the Architect:

(Name, legal status, address, and other information) for the following Project:

(Name, location, and detailed description)

a. Demolition and construction of a new East Farmington Fire Station on current site

b. Renovation of Farmington Fire Station with the Construction of an Addition for apparatus bays

c. Demolition and construction of a new Tunxis Hose Fire Station on current site

The Construction Manager (if known):

(Name, legal status, address, and other information)

To be determined

The Owner and Architect agree as follows.

Attachment A

Init.

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

TABLE OF ARTICLES

1 INITIAL INFORMATION

2 ARCHITECT’S RESPONSIBILITIES

3 SCOPE OF ARCHITECT’S BASIC SERVICES

4 SUPPLEMENTAL AND ADDITIONAL SERVICES

5 OWNER’S RESPONSIBILITIES

6 COST OF THE WORK

7 COPYRIGHTS AND LICENSES

8 CLAIMS AND DISPUTES

9 TERMINATION OR SUSPENSION

10 MISCELLANEOUS PROVISIONS

11 COMPENSATION

12 SPECIAL TERMS AND CONDITIONS

13 SCOPE OF THE AGREEMENT

ARTICLE 1 INITIAL INFORMATION

§ 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1.

(For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution.")

§ 1.1.1 The Owner’s program for the Project:

(Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.)

As set forth in the Owner’s Request for Qualifications for Architectural, Design and Related Engineering Services for Schematic Design and Preparation of a Construction Cost Estimate for Fire Station Construction/Renovation Project dated August 20, 2026,including any addenda issued, attached as Exhibit A.

§ 1.1.2 The Project’s physical characteristics:

(Identify or describe pertinent information about the Project’s physical characteristics, such as size; location;

dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.)

See, Section 1.1.1.

§ 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1:

(Provide total and, if known, a line item breakdown.)

$30-35 Million for all three locations

§ 1.1.4 The Owner’s anticipated design and construction milestone dates:

.1 Design phase milestone dates, if any:

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

For Pre-Referendum Services – Schematic Design and Detailed Estimating for all three locations shall occur between October 2026 through January 2027. If the Project passes referendum and the Architect is selected by the Owner to continue with the Project, design, construction, and other milestone dated will be determined at that time.

.2 Construction commencement dates:

To be determined

.3 Substantial Completion date or dates:

To be determined

.4 Other milestone dates:

§ 1.1.5 The Owner intends to retain a Construction Manager pursuant to the following agreement:

(Indicate agreement type.)

[ X ] AIA Document A133–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price, as modified.

[ ] AIA Document A134–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price.

§ 1.1.6 The Owner’s requirements for accelerated or fast-track design and construction, or phased construction are set forth below:

(List number and type of bid/procurement packages.)

None

§ 1.1.7 The Owner’s anticipated Sustainable Objective for the Project:

(Identify and describe the Owner’s Sustainable Objective for the Project, if any.)

Meet or exceed the requirements of the State of Connecticut Energy Code

§ 1.1.7.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E234™–2019, Sustainable Projects Exhibit, Construction Manager as Constructor Edition, or other document, if necessary, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E234-2019 is incorporated into this Agreement, the Owner and Architect shall incorporate the completed E234–2019, or other document, if necessary, into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective.

§ 1.1.8 The Owner identifies the following representative in accordance with Section 5.4:

(List name, address, and other contact information.)

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

§ 1.1.9 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows:

(List name, address, and other contact information.)

Any person or entity required by applicable law to review the Architect’s submittals for purposes of compliance with laws, rules, regulations, and codes.

§ 1.1.10 The Owner shall retain the following consultants and contractors: Other than the entities identified below, the Owner will not retain any consultants independently for the Project. All engineering services required for the Project shall be included within the Architect’s Basic Services. The Owner will retain a Construction Manager at Risk only.

(List name, legal status, address, and other contact information.)

.1 Construction Manager:

(The Construction Manager is identified on the cover page. If a Construction Manager has not been retained as of the date of this Agreement, state the anticipated date of retention. If the Architect is to assist the Owner in selecting the Construction Manager, complete Section 4.1.1.1)

To be determined

.2 Land Surveyor:

By Architect, if necessary

.3 Geotechnical Engineer:

.4 Civil Engineer:

.5 Other consultants and contractors:

(List any other consultants and contractors retained by the Owner.)

By Architect, if necessary

§ 1.1.11 The Architect identifies the following representative in accordance with Section 2.4:

(List name, address, and other contact information.)

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

§ 1.1.12 The Architect shall retain the consultants identified in Sections 1.1.12.1 and 1.1.12.2:

(List name, legal status, address, and other contact information.)

§ 1.1.12.1 Consultants retained under Basic Services:

.1 Structural Engineer:

.2 Mechanical, Plumbing, Fire Protection Engineer:

.3 Electrical Engineer:

§ 1.1.12.2 Other Consultants retained by the Architect under Basic Services:

§ 1.1.13 Other Initial Information on which the Agreement is based:

None

§ 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect’s services, schedule for the Architect’s services, and the Architect’s compensation. The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information.

§ 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data.

§ 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202™–2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees.

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

ARTICLE 2 ARCHITECT’S RESPONSIBILITIES

§ 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement.

§ 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project.

§ 2.2.1 This Agreement does not limit the liability of the Architect for errors and omissions related to the performance of the services set forth herein.

§ 2.2.2. The Architect shall not use, publish, distribute, sell or divulge any information obtained from the Owner through this Agreement for the Architect’s own purposes or for the benefit of any person, firm, corporation or other entity without the prior, written consent of the Owner. Any reports or other work product prepared by the Architect while performing services under this Agreement shall be owned solely and exclusively by the Owner and cannot be used by the Architect for any purpose beyond the scope of this Agreement without the prior written consent of the Owner. Any information designated by the Owner in accordance with applicable law as confidential shall not be disclosed to any third parties without the prior written consent of the Owner.

§ 2.3 The Architect shall provide its services in conjunction with the services of a Construction Manager as described in the agreement identified in Section 1.1.5. The Architect shall not be responsible for actions taken by the Construction Manager. Provided, however, that if the Architect becomes aware of any improper or incorrect actions taken by the Construction Manager, the Architect shall promptly notify the Owner of the same.

§ 2.4 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project.

§ 2.5 The Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project.

§ 2.6 Insurance. The Architect shall maintain the following insurance for the duration of this Agreement and such insurance shall survive termination, full or partial performance of this Agreement.

§ 2.6.1 Commercial General Liability with policy limits of not less than one million ($ 1,000,000 ) for each occurrence and one million ($ 1,000,000 ) in the aggregate for bodily injury and property damage and written with a per project aggregate. Products and Completed Operations with policy limits of not less than one million ($ 1,000,000 ) for each occurrence and one million ($ 1,000,000 ) in the aggregate.

§ 2.6.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than One Million ($ 1,000,000 ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage.

§ 2.6.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.6.1 and 2.6.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers.

§ 2.6.4 Workers’ Compensation at statutory limits.

§ 2.6.5 Employers’ Liability with policy limits not less than five hundred thousand ($ 500,000 ) each accident, five hundred thousand ($ 500,000 ) each employee, and five hundred thousand ($ 500,000 ) policy limit.

§ 2.6.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services, with policy limits of not less than four million dollars ($ 4,000,000 ) per claim and four million dollars ($ 4,000,000 ) in the aggregate. The Architect shall cause its consultants to maintain Professional Liability insurance in at least the

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238) amounts set forth in this Section 2.5.6. The Architect is responsible for the acts and omissions of any contractor or consultant engaged by them to perform services on this Project.

§ 2.6.6.1 Excess/Umbrella Liability coverage over all liability coverages: five million dollars ($5,000,000) per occurrence and five million dollars ($5,000,000) in the aggregate.

§ 2.6.6.2 If coverage is written on a claims made basis, an extended reporting period equivalent to the applicable statute of limitations after the Architect completes all services under this Agreement or substantial completion of the Project, whichever is longer, is required.

§ 2.6.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect and the Architect’s consultants shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner, the building committee for the Project and their respective departments, boards and commissions and their respective officers, agents, servants, members and employees and volunteers ("Additional Insureds") as additional insureds for claims caused in whole or in part by the Architect’s or the Architect’s consultants’ negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Additional Insured’s insurance policies and shall apply to both ongoing and completed operations. The Architect and the Architect’s consultants shall provide or cause their insurers to provide at least 30 calendar days direct notice of cancellation to the Owner.

§ 2.6.8 The Architect and the Architect’s consultants shall provide certificates of insurance and additional insured endorsements acceptable to the Owner to the Owner that evidence compliance with the requirements in this Section 2.6.

§ 2.6.9 All insurance provisions in this Agreement shall survive termination and/or partial or full performance of the Agreement.

ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES

§ 3.1 The Architect’s Basic Services prior to the referendum ("Pre-Referendum Services") consist of those described in Exhibit A and Section 12.4.. If the Project proceeds after referendum and the Architect is selected by the Owner to continue, the Architect’s Basic Services shall include all necessary, usual and customary civil, landscaping, interior design, acoustic, technology, security, structural, mechanical, plumbing, fire protection, and electrical engineering services. Services not set forth in this Article 3, Exhibit A, or elsewhere in this Agreement as the responsibility of the Architect are Supplemental or Additional Services. In the event of any conflict in this Agreement concerning the Services to be provided by the Architect, the more expensive, more inclusive, more time-consuming service, higher standard, or higher obligation shall be provided by the Architect as determined by the Owner.

§ 3.1.1 The Architect shall manage the Architect’s services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner.

§ 3.1.2 The Architect shall coordinate its services with those services provided by the Owner, the Construction Manager, and the Owner’s consultants. The Architect shall be entitled to reasonably rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner, the Construction Manager, and the Owner’s consultants, unless the Architect knows that such services or information is inaccurate or incomplete.

The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information.

§ 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s review and approval a schedule of performance for the Architect’s Pre-Referendum Services. The schedule shall include allowances for periods of time required for the Owner’s review, for approval of submissions by authorities having jurisdiction over the Project, and for the Owner’s referendum. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds to referendum. If the referendum passes and the Architect is selected to continue with the Project, the Architect shall promptly submit for the Owner’s review and approval and, if a Construction Manager is selected at the time, for the Construction Manager’s review, a schedule for the performance of the Architect’s services. The schedule shall include design phase milestone dates, as well as the anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner’s review, for the Construction Manager’s

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238) review, for the performance of the Construction Manager’s Preconstruction Phase services, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction.

§ 3.1.4 The Architect shall submit information to the Construction Manager and participate in developing and revising the Project schedule as it relates to the Architect’s services. The Architect shall review and approve, or take other appropriate action upon, the portion of the Project schedule relating to the performance of the Architect’s services.

§ 3.1.5 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming work, made or given without the Architect’s written approval.

§ 3.1.6 The Architect shall, in coordination with the Construction Manager, contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities.

§ 3.1.7 The Architect shall assist the Owner and Construction Manager in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project.

§ 3.1.8 Prior to the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal, the Architect shall consider the Construction Manager’s requests for substitutions and, upon written request of the Construction Manager, provide clarification or interpretations pertaining to the Drawings, Specifications, and other documents submitted by the Architect. The Architect and Construction Manager shall include the Owner in communications related to substitution requests, clarifications, and interpretations.

§ 3.2 Review of the Construction Manager’s Guaranteed Maximum Price Proposal § 3.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager, the Construction Manager shall prepare, for review by the Owner and Architect, and for the Owner’s acceptance or approval, a Guaranteed Maximum Price proposal. The Architect shall assist the Owner in reviewing the Construction Manager’s proposal or estimate. The Architect’s review is not for the purpose of discovering errors, omissions, or inconsistencies; for the assumption of any responsibility for the Construction Manager’s proposed means, methods, sequences, techniques, or procedures; or for the verification of any estimates of cost or estimated cost proposals. In the event that the Architect discovers any inconsistencies or inaccuracies in the information presented, the Architect shall promptly notify the Owner and Construction Manager.

§ 3.2.2 Upon authorization by the Owner, and subject to Section 4.2.1.14, the Architect shall update the Drawings, Specifications, and other documents to incorporate the agreed upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment.

§ 3.2.3 In all events, the Architect and the Architect’s consultants shall work collaboratively with the Construction Manager and Owner prior to and during all phases of design to: (1) address and resolve all planning and constructability issues; and (2) to consider value engineering alternatives.

§ 3.3 Schematic Design Phase Services S 3.3.0 To the extent Schematic Design Phase Services are not fully completed as part of Pre-Referendum Services, the Architect shall perform the services set forth in Sections 3.3.1 through 3.3.8, § 3.3.1 The Architect shall review the program, and other information furnished by the Owner and Construction Manager, and shall review laws, codes, and regulations applicable to the Architect’s services.

§ 3.3.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project.

The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project.

AIA Document B133 – 2019. Copyright © 2014, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 10:24:20 on 08/07/2026 under Order No.20250125854 which expires on 05/08/2027, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (844509238)

§ 3.3.3 The Architect shall present its preliminary evaluation to the Owner and Construction Manager and shall discuss with the Owner and Construction Manager alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project.

§ 3.3.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, to the Owner and Construction Manager, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components.

§ 3.3.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for Construction Manager’s review and the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations.

Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing.

§ 3.3.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.

§ 3.3.5.2 The Architect shall consider with the Owner and the Construction Manager the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner’s program, schedule, and budget for the Cost of the Work.

§ 3.3.6 The Architect shall submit the Schematic Design Documents to the Owner and the Construction Manager. The Architect shall meet with the Construction Manager to review the Schematic Design Documents.

§ 3.3.7 Upon receipt of the Construction Manager’s review comments and cost estimate at the conclusion of the Schematic Design Phase, the Architect shall take action as required under Section 6.4, and request the Owner’s approval of the Schematic Design Documents. If revisions to the Schematic Design Documents are required to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Schematic Design Phase, the Architect shall incorporate the required revisions in the Design Development Phase.

§ 3.3.8 In the further development of the Drawings and Specifications during this and subsequent phases of design, the Architect shall be entitled to rely on the accuracy of the estimates of the Cost of the Work, which are to be provided by the Construction Manager under the Construction Manager’s agreement with the Owner, unless the Architect knows that the estimate of the Cost of the Work is inaccurate or incomplete. In that event, the Architect shall promptly inform the Owner in writing.

§ 3.4 Design Development Phase Services § 3.4.1 Based on the Owner’s approval of the Schematic Design Documents, and on the Owner’s…