rfq for sam.gov.docx

REQUEST FOR QUOTATION

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Request for Quotation Please note, this is not an Order

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) for the purpose of finding a vendor to provide annual preventative maintenance on 50 Zoll defibrillators/Monitors. All vendors submitting a quote must be an authorized reseller of Zoll Medical Corporation and must be able to perform the maintenance. This request falls under FAR Part 12 and 13. This is a Total Small-business set-aside. Quotes must be valid for 60 calendar days after submission.

Vendors that are interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ. All quotes shall be firm fixed priced. Partial quotes will not be accepted.

Questions/Requests for Additional Information Are Due No Later Than: October 15, 2025 @ 11:00am EST Quotes should be emailed to rtiggle@fbi.gov

Quotes Must Be Submitted No Later Than: October 15, 2025 @ 11:00am EST Quote sent via other means (i.e., via telephone call, facsimile transmission, etc.) will not be considered.

1.0 GENERAL INFORMATION

This is a RFQ for an annual preventative maintenance contract. The vendor must have the ability to provide the maintenance, provide 24/7 telephone support, 5-year warranty, general software updates, and minimum service fee must be waived, shipping and use of a service loaner upon request, and no charge shipping. This announcement constitutes the only solicitation; quotes are being requested. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition.

This RFQ is being conducted as a total set-aside for small business concerns. The government will only accept quotes submitted by small businesses. Quotes submitted by a vendor that is not a small business will not be considered for award.

1.1 DESCRIPTION/SPECIFICATIONS

Annual Preventative Maintenance for 1 year on Zoll defibrillators/Monitors. The PoP is 11/1/25 through 10/31/26. The serial numbers are:

Serial Number(s): AI11J001430, AI14A002934, AI14A002953, AI14A002964, AI14A002968, AI14A002973, AI14A002976, AI14A002985, AI14A002994, AI14A002995, AI14A002997, AI14A003002, AI14A003005, AI14H003415, AI14H003420, AI14I003505, AI14I003506, AI14I003507, AI14I003508, AI14J003523, AI14J003524, AI14J003525, AI14J003526, AI14J003527, AI14J003528, AI14J003529, AI14J003530, AI14J003531, AI14J003532, AI14J003533, AI14J003535, AI14J003536, AI14J003537, AI14J003559, AI14K003572, AI15A003754, AI15C003848, AI15C003850, AI15C003851, AI15J004801, AI15J004882, AI20I011176, AI20I011187, AI20I011189, AI21B011728, AI22J013202, AI22J013203, AI22J013204, AI23I014144, AI23J014255

1.2 PURPOSE

The Emergency Medical Support Program at the FBI maintains advanced medical equipment to support natural and manmade disaster recovery and other FBI missions.

1.3 SCOPE OF WORK

The contract must include 24/7 telephone support, 5-year warranty and general software updates.

1.4 TYPE OF CONTRACT

The Government intends to establish a firm fixed price, single award for one year.

`1.5 DELIVERABLES

Delivery Address QT Health Clinic 1 Range Road, MOD C Quantico VA 22135

2.1 QUOTE SHALL ALSO INCLUDE:

Company Name Address Contact Name Phone/FAX/Email

TIN

Cage Code

UEI

Company Size:

Payment Terms: NET 30 FOB: Destination Point of Contact Email and telephone information

2.2 AWARD

Before Award, the potential awardee may have to undergo a Security review by the FBI for suitability to work with the Government underneath this effort. This review shall include a Product Risk Assessment (PRA).

Should the FBI determine that the contractor is unsuitable to receive an award from the FBI, the Government is under no obligation to provide additional information regarding the Security analysis as part of the process. Any additional Security information provided will be solely at the Government’s discretion and subject to all applicable security restrictions.

2.3 TERM OF CONTRACT

· All quotes shall be firm fixed price

· 1 year period of performance 11/1/25 – 10/31/26

· Vendor must be an authorized reseller of Zoll

2.4 SERVICES AND PRICES/COSTS

The following abbreviations are used in this price schedule: Firm Fixed Price (FFP)

3.0 TERMS AND CONDITIONS

FAR 52.212-4 - Commercial Products and Commercial Services 52.212-5 - Implement statues or executive orders – commercial products and services 52.204-10 - Reporting executive compensation and First-Tier Subcontract Awards (>$30k) 52.209-6 - Protecting the Governments interest when subcontracting with contractors debarred, suspended, or proposed debarment 52.219-28 - Post – Award small business program representation

52. 222-3 - Convict labor 52.222-21 - Prohibition of segregated facilities 52.222-26 - Equal opportunity 52.222-36 - Equal opportunity for workers with disabilities 52.222-50 - Combatting trafficking in persons 52.223-18 - Encouraging contractor policies to ban text messaging while driving 52.232-33 - Payment by electronic funds transfer 52.232-39 - Unenforceability od unauthorized obligations 52.232-40 - Providing accelerated payments to small business subcontractors 52.233-1 - Disputes 52.237-3 - Continuity of services (if mission support is critical) 52.217-8 - Option to extend services (if extension may be needed)

3.1 SYSYEM FOR AWARD MANAGEMENT (SAM)

All vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI is utilizing a financial system that has a direct interface with the SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, Duns, addresses and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

3.2 EVALUATION AND AWARD PROCESS

Award shall be made to the quoter and/or offeror whose quotation, conforming to this solicitation, is determined to be Responsible, Lowest Price Technically Acceptable. The award will be based on the firm fixed price quote with NET30 payment terms. By submitting a quote to this RFQ, you agree to all terms and conditions listed in the RFQ. All RFQ terms and conditions trump any information listed on the vendors quote. All invoices will be submitted according to the directions on the purchase order, at the time of the award.

3.3 FBI IMPLEMENTATION OF INVOICE PROCESSING PLATFORM (IPP)

ELECTRONIC INVOICING SYSTEM

The Federal Bureau of Investigation (FBI) is implementing an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Beginning in January 2021, the FBI will progressively increase the number of contracts that it transmits to IPP. To prepare for this transition, please review the transition schedule and actions below.

Action to take:

If you are already enrolled in IPP:

If your company is already registered in IPP, you will not be required to re-register.

Please contact your organization’s IPP account administrator so that he/she may add you as an additional user to your company’s vendor profile. If necessary, update and/or correct relevant user data in your company’s IPP collector account. Additionally, please ensure that your company is registered in SAM.gov. Your company’s Electronic Business POC in SAM.gov will be designated as an IPP administrator by default. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions.

If you are NOT already enrolled in IPP:

If your company is not registered to use IPP, no action in IPP is required at this point in time. The FBI will enroll your company by using the provided contact information relevant to your company in SAM.gov. Please ensure that your company is registered in www.Sam.gov. Your company’s Electronic Business POC in SAM.gov will be designated as an IPP administrator by default. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

1. To begin the IPP enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

· The first email contains the initial administrative IPP User ID

· The second email, sent within 24 hours of receipt of the first email, contains a temporary password

· You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior.

Additional user accounts, including administrators, can be created after initial login.

3. Upon notification by a Contracting Officer (signed purchase order, signed purchase order modification, etc.), please submit your invoices via the IPP system. The cover pages of applicable purchase orders and purchase order modifications will contain the following advisory: “Send all invoices via IPP, NOT central_invoices@fbi.gov.”

Training Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.

Additional Support IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

· Phone: (866) 973-3131

· Email: IPPCustomerSupport@fiscal.treasury.gov

· For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov website.

For general questions related to the FBI’s transition to IPP, please send an email to IPP@fbi.gov.

4.0 PROCESS SCHEDULE

The FBI anticipates awarding this contract within 60 days of the RFQ close date. All quotes shall be good for at least 60 days.

5.0 ATTACHMENTS

List of serial numbers

6.0 POINTS OF CONTACT

Ricardo Tiggle U.S. Department of Justice Federal Bureau of Investigation rtiggle@fbi.gov image1.jpg image2.png