RFQ for Nuisance Abatement.pdf

REQUEST FOR QUOTE

PROPERTY MITIGATION SERVICES

CITY OF ELLSWORTH

Property Mitigation Services:

The City of Ellsworth is seeking competitive quotes for nuisance abatement services within our municipality for the period of 1 year with the option to extend. We are interested in engaging a qualified and experienced vendor/contractor to provide comprehensive nuisance abatement services to ensure the safety, cleanliness, and aesthetics of our community.

Project Overview:

The City of Ellsworth is committed to maintaining a high quality of life for its residents and visitors. As part of this commitment, we are seeking to address and eliminate various nuisances that can negatively impact the community. The selected vendor/contractor will be responsible for executing nuisance abatement activities in compliance with applicable laws, regulations, and guidelines.

Scope of Work:

1. Introduction

The Central Inspection Division will identify properties in violation of Ellsworth Municipal Code and will request clean up after following the abatement procedures outlined in the City Code. The types of properties cited and the amount of work available will vary depending on the number of inspections completed and the compliance level of property owners.

The selected contractor shall comply with operational and maintenance instruction from the Central Inspection Division only and must obtain prior authorization for any additional work.

Jobs will be assigned by the Central Inspection Division. The property case number, address and parcel number will identify the job location. Pictures and required work instructions will be included.

2. Nuisance Abatement:

Develop and implement effective strategies to abate identified nuisances, including:

o Clearing and maintenance of overgrown vegetation and weeds o Cleaning and removal of accumulated trash and debris o Graffiti removal and restoration o Cleanup and restoration of illegal dumping sites o Tree mitigation

3. Reporting and Documentation:

Provide regular progress reports and documentation of all nuisance abatement activities, including before and after photographs, and any necessary compliance records.

4. Compliance:

Ensure compliance with all relevant local, state, and federal regulations, including environmental, health, and safety guidelines.

5. Timelines and Deadlines:

Promptness is crucial. Billing of the clean up to the owner’s must be accomplished in a timely manner. To help ensure professionalism, a time frame has been outlined concerning the required time to complete tasks.

An established time frame must be strictly followed as a condition of the scope of work.

Failure to meet the time set may result in a loss of subsequent properties being assigned to that contractor and/or removal from authorized contractor list. The pertinent time frame is listed:

Turnaround time of six (6) business days for completion of clean up and paperwork is set. Three (3) business days are given for cleanup and three (3) are given for submission of invoices, photos, and any other evidence of clean up (i.e.

dump fees).

Submission Requirements:

Interested vendors/contractors are requested to submit the following information along with their quote:

Company profile, including a brief overview of experience and qualifications.

Details of similar projects completed in the past, including references.

Proposed methodology and approach for the nuisance abatement project Breakdown of costs, including labor, equipment, and any additional expenses (See

Appendix A) Proof of insurance coverage (general liability of at least $1 million) Any necessary licenses or permits required for the execution of the project.

Submission Deadline and Contact Information:

Please submit your detailed quote and supporting documents on our website at https://www.bidnetdirect.com/kansas/cityofellsworth or in a sealed envelope by June 7, 2023, at 4:30 p.m. to the following address:

https://www.bidnetdirect.com/kansas/cityofellsworth

City of Ellsworth Office of City Clerk 121 W. 1st St.

Ellsworth, KS 67439

If you have any questions or require further clarification regarding this RFQ, please contact Building Inspector, Delvin Bettenbrock, at 785-472-5566 or dbettenbrock@ellsworthks.net.

Evaluation and Award Process:

The City of Ellsworth will evaluate all submitted quotes based on the vendor's/contractor's qualifications, experience, proposed methodology, cost, and compliance with the provided requirements. The evaluation committee reserves the right to request additional information or conduct interviews with shortlisted vendors/contractors.

Please note that the issuance of this RFQ does not constitute a commitment by the City of Ellsworth to award a contract. The City of Ellsworth reserves the right to accept or reject any or all quotes received, in whole or in part, based on its sole discretion.

Thank you for your attention to this matter. We look forward to receiving your quote and potentially working with your organization to address the nuisance abatement needs of the City of Ellsworth.

Appendix A

In addition to the submission requirements mentioned in the RFQ, all interested bidders are requested to include their pricing per job for general activities. The pricing should be itemized and clearly indicate the cost associated with each specific task or activity related to nuisance abatement. Please follow the instructions below for providing the pricing details:

1. Create a comprehensive list of general activities:

Compile a list of general activities that are typically involved in nuisance abatement, such as demolition, vegetation clearing, trash removal, graffiti removal, and illegal dumping site cleanup.

2. Assign a price to each activity:

For each general activity, assign a corresponding price or cost. The pricing should be specific to the activity and preferably provided as a fixed cost or unit price. Please ensure that the pricing is competitive and reflects the market rates for similar services.

3. Clearly present the pricing breakdown:

Present the pricing breakdown in a clear and organized manner, preferably in a tabular format. Include the following information for each activity:

o Activity description: Provide a brief description or name of the general activity.

o Unit price: State the price per unit or fixed cost for the activity.

o Quantity: Indicate the anticipated quantity or volume of each activity, if applicable.

4. Total cost:

Calculate and display the total cost by multiplying the unit price by the quantity, if applicable.

5. Provide any additional pricing information:

If there are any specific terms, conditions, or considerations that may affect the pricing, such as different rates for different areas within the city or any volume discounts, please include those details as well.

6. Ensure clarity and accuracy:

Double-check your pricing information to ensure accuracy and clarity. Ambiguous or incomplete pricing details may result in disqualification.

Please include the pricing breakdown as a separate document or section within your quote submission. Failure to provide the required pricing information may result in the rejection of the quote.

If you have any questions or need further clarification regarding the pricing requirements, please feel free to contact Delvin Bettenbrock at 785-472-5566 or dbettenbrock@ellsworthks.net.