RFQ for New Responder 5 Nurse Call.pdf

Attachment 2: Combined Synopsis/Solicitation for Commercial Items Template

VHAPM Part 813.106-1/2 SAP: Soliciting Competition & Evaluation of Quotations/Offers Original Date: 10/12/17 Revision 01 Date: 01/08/18

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 36C25720Q1172

4 Aug 2020

13 Aug 2020

SDVOSB

334290

Posted Date:

Original Response Date:

Product or Service Code:

Set Aside (SDVOSB/VOSB):

NAICS Code:

Contracting Office Address

Network Contracting Office 17, San Antonio, TX – Supply I

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101 10-26- 2018. This solicitation is being requested as Brand Name or Equal IAW FAR 52.211-6.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334290, with a small business size standard of 750 employees.

The Audie L. Murphy VA Hospital Logistics Service is seeking to purchase NEW Responder 5 Nurse Call.

All interested companies shall quotations for the following:

Original Date: 10/12/17

Schedule of Supplies

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 JB

Rauland Equipment & 5 Year Warranty

LOCAL STOCK NUMBER: 0001

9.00 EA

Installation & Training

LOCAL STOCK NUMBER: 0002

9.00 EA

Project Management

LOCAL STOCK NUMBER: 0003

50.00 EA

Nurse Call IP Phone 8821, 2 batteries per nurse phone, 2 pocket clips per phone, charger, cord, processing PM

LOCAL STOCK NUMBER: NC8821

10.00 EA

6-bay Multi Charger

LOCAL STOCK NUMBER: MCHRG

Delivery shall be provided 30 – 90 days ARO FOB Destination. The contractor shall deliver line all line items to the following address:

Audie L. Murphy VA Hospital 7400 Merton Minter Attn: Warehouse San Antonio, TX 78229

Award shall be made to the offeror whose quotation is the lowest price technically acceptable.

The government will evaluate information based on the following evaluation criteria: price, delivery, and technical acceptability.

Original Date: 10/12/17

Price – This the total amount of the offeror’s quotation to include all items listed on the schedule of supplies and any charges for shipping/handling (starting Page 1 of this RFQ).

Delivery – This is the offeror’s ability to deliver the equipment within 30 – 90 days ARO.

Technical acceptability – This is the offeror’s ability to provide equipment in accordance with the following salient characteristics:

STATEMENT OF WORK

1. Background

The Rauland ResponderNet/Responder IV nurse call hardware deployed in the in-patient units of the South Texas Health Care System, Audie L. Murphy Memorial VA Hospital is end of life, can no longer be supported and requires immediate hardware upgrade.

2. Objectives

2.1. Upgrade the hardware on the CLC, 2 West, SICU, 4A, 5A, 5B, 5C, and 6B unit from

Responder IV to Responder V.

2.2. Provide wireless Cisco phones and configure for the PBX telephone system for wireless phone connections.

2.3. Provide warranties on all components as applicable for a minimum of 1-year post-project acceptance.

2.4. Provide an installers warranty on all installations to be free from defect in workmanship or manufacture for a minimum of 1 year post project acceptance.

3. Place of Performance

3.1. Audie L. Murphy Memorial VA Hospital, 7400 Merton Minter Blvd., San Antonio, Texas, 78229 [ALMD]

4. Working Hours

Work will be completed on weekdays, excluding federal holidays, during the hospitals regular weekday business hours. Federal holidays observed during the execution of work may be exchanged for contractor observed days, only on a one-for-one basis, requested by the contractor and subject to approval by the contracting officer (CO).

Normal operating hours for all locations listed above are from 8:00 A.M. to 5:00 P.M. on weekdays Monday through Friday. The contactor must arrange with the Contracting Officer

Representative (COR) to schedule work and facility access outside of these parameters.

5. Minimum Salient Caracteristics

Original Date: 10/12/17

5.1. Rauland Responder 5 Hardware – brand name or equal – must be compatible with the existing Rauland Responder 5 infrastructure (cabling, head-end equipment, software and server)

5.1.1. The nurse call hardware for the in-patient areas must provide patient stations with the following minimum functionalities:

5.1.1.1. Code blue/staff assist push button

5.1.1.2. Call cancel button

5.1.1.3. Call placed LED indicator

5.1.1.4. Bed out LED indicator

5.1.1.5. Customizable pillow speaker with receptacle/call cord

5.1.1.6. Must have capabilities to control hospital grade TV system and overhead lights

5.1.1.7. Must have direct channel select and staff assist push buttons (i.e. pain, toilet assist, water)

5.1.1.8. Audio microphone and speaker

5.1.1.9. Capable of multiple call-in priorities

5.1.1.10. Auxiliary device receptacle with separate call-in priority setting

5.1.1.11. IV and bed exit alarm capabilities

5.1.1.12. Capability of disconnecting handset for cleaning

5.1.2. The nurse call hardware for the in-patient areas must provide Audio and Non-Audio

Pull-Cord Stations with the following minimum functionalities:

5.1.2.1. Provide audio to bathroom

5.1.2.2. Pull cord

5.1.2.3. Call-in button

5.1.2.4. Water resistant

5.1.3. The nurse call hardware for the in-patient areas must provide LED Corridor Light with the following minimum functionalities:

5.1.3.1. Seven (7) color corridor light placed outside:

5.1.3.1.1. Placed outside patient rooms

5.1.3.1.2. Hallway bathrooms

5.1.3.1.3. Any room with code blue/staff assist push buttons

5.1.4. The nurse call hardware for the in-patient areas must provide Nurse Station components with the following minimum functionalities:

5.1.4.1. Nurse Console

5.1.4.1.1. VoIP capabilities

5.1.4.1.2. Customizable one-touch functions

5.1.4.2. Staff Terminal

5.1.4.2.1. Touch screen capable of displaying/answering calls

5.1.4.2.2. Capable of placing calls

5.1.4.2.3. Customizable functions

Original Date: 10/12/17

5.1.5. The nurse call hardware for the in-patient areas must provide ability to support SIP enabled wireless phones with no 3rd party software needed.

5.1.6. The nurse call hardware for the in-patient areas must provide two-way audio bath stations which support Fall Prevention Protocols.

5.1.7. The nurse call hardware for the in-patient areas must have an IP-68 Waterproof Bath Pull Cord, the ability to withstand liquid intrusion and is in a seal unit.

6. General Requirements

6.1. Any work performed by the contractor at his/her own volition outside the working hours and days indicated in section 4 herein will be at no additional expense to the Government.

6.2. No unauthorized work shall be initiated without the prior approval of the CO or the COR.

The CO shall approve any request, or proposal for changes in project scope and/or additional requirements, in writing prior to the contractor proceeding with any related work. Any changes accomplished without prior written approval, will be done at no additional expense to the Government.

6.3. All measurements and locations are approximate and shall be verified by the contractor.

The Government will not be held responsible for any error or variation in any measurements or other data listed, nor will the contractor, because of an error or variation in any measurement listed, be relieved of his responsibility to carry out the contract in accordance with the true intent and meaning of the specifications without additional expense to the Government.

6.4. The contractor shall park vehicles as indicated by POC – no on-site parking is available for contractors.

6.5. The contractor shall understand that there is very limited staging space and storage kept to an absolute minimum (less than 100 NSF).

6.6. The contractor shall notify the COR for a final inspection no later than (180) calendar days after the receipt of Notice to Proceed.

7. Compliance

7.1. The contractor shall be fully responsible for compliance with all VA, local, state, and

Federal environmental and occupational safety laws, rules, and regulations.

7.2. The contractor shall plan for a minimum of two weeks lead time prior to beginning work at any VA facility for the following:

7.2.1. Contractor badging (requires finger-prints and two forms of ID)

7.2.1.1. This requirement may be obviated if the contractors have official and active

PIV cards from another VA Facility.

7.2.2. Infection Control Training

7.2.3. Fall Prevention Training

7.2.4. Tuberculosis Test Results

Original Date: 10/12/17

7.2.4.1. Test results must be provided at the same time Infection Control Training is provided

7.2.4.2. Test results must not be older than one year from the date of training

7.2.5. All training is conducted on-site at VA San Antonio

7.2.6. Finger-prints can be taken at a VA facility proximal to the contractors – contact POC for details to avoid delays.

7.3. The contractor shall follow all life safety health codes, and take all necessary actions to avoid conditions that may be hazardous to the health and safety of the contract employees, hospital personnel, visitors, and patients.

7.4. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes. All work for the duration of the contract will be performed by certified-trained technicians.

7.5. The contractor will provide a copy of operation and safety manual to VA Occupation

Safety Officer prior to any work being completed

8. Additional Nurse Call Phones and Accessories: Provide a Cisco Unified Call Manager platform

(all components)

8.1.1. Provide 50 each: Nurse Call IP phone 8821

8.1.1.1. Includes 2 batteries

8.1.1.2. Includes chargers & accessories (pocket clips per phone, cord, processing

PM)

8.1.1.3. 10 each: 6-bay Multi Charger

9. Notification and Response Time

The contractor shall contact COR if scheduled work for that day will not be performed. This contact must be made no later than 9 A.M.

10. Parts and Equipment

All equipment installed by contractor will meet the minimum hardware requirements stated herein.

11. Confirmation of Completed Work

All completed work will be confirmed and approved by the VA COR. This will be done during the working hours indicated herein.

12. Cleanup

The contractor shall be responsible for cleaning of the work area(s) upon completion of each work day. All accumulated trash shall be removed and disposed of daily. Contractor must remove trash from campus.

Original Date: 10/12/17

Disposal of all waste material shall be in accordance with all applicable Federal, State, and local environmental regulations. The contractor shall ensure and provide appropriate documentation to CO that all hazardous waste handlers, haulers, and disposal facilities are properly certified or licensed. The contractor shall provide shipping manifest and documentation of disposal of any substance that is controlled by Federal, State, and local regulation prior to final payment.

13. Special Tools

The contractor shall provide all tools and test equipment necessary for assembling, calibrating, adjusting, certifying, and any other work required for performance of this contract.

14. Contractor Employees

Contractor personnel shall present a neat appearance and be easily recognized as a contractor employee. All contractors’ personnel will wear VA assigned identification badges visibly and above the waistline at all times while on VA property.

15. Check-in, Check-out, Escort

All contractor personnel working onsite at any locations listed above must check-in and check-out with the VA COR. If contractor personnel require access to sensitive work areas, appropriate staff will escort the contractor personnel at all times. Contractor shall provide name and phone number each day at check to VA COR.

16. Information Systems Officer, Information Protection:

The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the Government while conducting services.

17. Privacy Officer:

The contractor will not have access to Patient Health Information (PHI), nor will they have the capability of accessing patient information during the services provided to the VA. Once the systems have been set up – any verification of actual data transmission or certification of function and/or access to records will be confirmed by VA employees only.

18. Records Manager:

There will be no federal records created, maintained, used, or dispositioned with this contract, regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

Salient Characteristics

Original Date: 10/12/17

• Rauland Responder 5 Hardware – brand name or equal – must be compatible with the existing Rauland Responder 5 infrastructure (cabling, head-end equipment, software and server) o The nurse call hardware for the in-patient areas (CLC, 2-West, SICU, Units 4A, 5A, 5B, 5C, and 6B) must provide patient stations with the following minimum functionalities:

▪ Code blue/staff assist push button

▪ Call cancel button

▪ Call placed LED indicator

▪ Bed out LED indicator

▪ Customizable pillow speaker with receptacle/call cord

▪ Must have capabilities to control hospital grade TV system and overhead lights

▪ Must have direct channel select and staff assist push buttons (i.e. pain, toilet assist, water)

▪ Audio microphone and speaker

▪ Capable of multiple call-in priorities

▪ Auxiliary device receptacle with separate call-in priority setting

▪ IV and bed exit alarm capabilities

▪ Capability of disconnecting handset for cleaning o The nurse call hardware for the in-patient areas must provide Audio and Non-Audio

Pull-Cord Stations with the following minimum functionalities:

▪ Provide audio to bathroom

▪ Pull cord

▪ Call-in button

▪ Water resistant o The nurse call hardware for the in-patient areas must provide LED Corridor Light with the following minimum functionalities:

▪ Seven (7) color corridor light placed outside:

• Placed outside patient rooms

• Hallway bathrooms

• Any room with code blue/staff assist push buttons o The nurse call hardware for the in-patient areas must provide Nurse Station components with the following minimum functionalities:

▪ Nurse Console

• VoIP capabilities

• Customizable one-touch functions

▪ Staff Terminal

• Touch screen capable of displaying/answering calls

• Capable of placing calls

• Customizable functions

Original Date: 10/12/17 o The nurse call hardware for the in-patient areas must provide ability to support SIP enabled wireless phones with no 3rd party software needed.

o The nurse call hardware for the in-patient areas must provide two-way audio bath stations which support Fall Prevention Protocols.

o The nurse call hardware for the in-patient areas must have an IP-68 Waterproof Bath

Pull Cord, the ability to withstand liquid intrusion and is in a seal unit.

• The 50 additional nurse call phones must be VA-approved Cisco 8821 IP phones that run on the Cisco Unified Call Manager platform, and they must include the following:

o 2 batteries for each phone o Chargers & accessories (pocket clips per phone, cord, processing PM) o 10 each of the 6-bay multi-chargers

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

All questions related to this acquisition shall be submitted via email to matthew.lee5@va.gov. All questions are to be received no later than 11PM CST 6 Aug 2020.

Quotes shall be submitted via email to matthew.lee5@va.gov. All quotes and additional required documentation are to be received no later than 11PM CST 13 Aug 2020.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal mailto:matthew.lee5@va.gov

Original Date: 10/12/17 Revision 01 Date: 01/08/18

Page 10 of

For information regarding this solicitation please contact:

Matt Lee Contract Specialist

(210) 694-6337 matthew.lee5@va.gov