RFQ for Internet_03Aug20.pdf

RFQ # F2MT510057AW01

Combined Synopsis/Solicitation 502d Contracting Squadron

Internet Transport Capabilities

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format outlined in FAR subparts 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested. Any other or additional written the only solicitations; proposals are being requested and a written solicitation will not be issued.

1. The solicitation number is F2MT510057AW01. This is solicitation is issued as a Request for Quote (RFQ).

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 for the Federal Acquisition Regulation (FAR) updated 07/02/2020, Defense Federal Acquisition Regulation (DFAR) updated 06/05/2020, and the Air Force Federal Acquisition Regulation Supplement (AFFARS) updated 04/23/2020.

3. This requirement is being offered as a Total Small Business Set-Aside under the North American Industrial Classification Systems (NAICS) of 517311—Wired Telecommunications Carriers with a small business size standard of 1500 employees.

4. The Government intends to evaluate the complete quote and award a Firm Fixed-Priced (FFP) purchase order contract based on the initial submissions without conducting interchanges (INs);

therefore, each quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to hold INs if determined by the Contracting Officer (CO) to be necessary during the evaluation, or when it is determined to be in the best interest of the Government set forth by FAR 52.212-1(g). Interchanges are fluid interaction(s) between CO and the quoters that may address any aspect of the quote, and may or may not, be documented in real time. Quoter responses to the INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all quoters as the government is not required to conduct interchanges with any and/or all quoters responding to the RFQ.

5. For a list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable), see Schedule of Supplies listed as Attachment-02. All contents and pertinent information that includes the quoter’s name, title, signature, date, address, DUNS, Cage Code, and the schedule of prices must be complete.

6. A brief description of this requirement is provided, herein, as follows; see Statement of Work listed as Attachment-03 for further in-depth details: Interested quoters will provide a quote for the installation of Internet circuits, all supplemental parts to provide Internet Service for the periods indicated at paragraph 7.

7. Dates and place of delivery and acceptance and FOB point:

a. Dates for this requirement entails a Period of Performance to be established with the award, where the interested quoter must understand this requirement includes a Base Year (12-month service plan) plus two (2) Option Years (12-month periods).

b. Place of delivery and acceptance and FOB point: F2MT51--AFSVC/SVSSP, Randolph

AFB, TX 78150

8. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to the acquisition and there is an addenda to the provision. The addendum starts at paragraph 18, page 3 of this RFQ.

9. The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition and the addenda to the provision. The addendum starts at paragraph 19, page 5 of this RFQ.

10. The provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, shall be provided by all interested quoters, along with their quotes. All interested quoters must be registered with SAM.gov website at http://www.sam.gov with the applicable NAICS list. If the quoter is registered and submitting an electronic copy of the Representations and Certifications from SAM.gov, then complete only paragraph (b) of the provision. However, if a quoter has not completed the annual representations and certifications electronically at the SAM website, the quoter shall complete only paragraphs (c) through (o) of this provision.

11. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. See FAR clauses cited in the clause that are applicable to the acquisition in Attachment 01, Provisions and Clauses.

12. The following list of attachments have been provided for any additional contract requirement(s) or terms and conditions:

Attachment-01 Provisions and Clauses Reference Attachment-02 Schedule of Supplies Quoter to Complete Attachment-03 Statement of Work Reference Attachment-04 Additional Information Reference

13. The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.

14. The date, time and place offers are due:

Questions. Any questions must be submitted via email on or before Monday, 10 August 2020, 1:00 p.m. Central Daylight Time (CDT). Questions submitted after the due date may not be accepted.

Quotes shall be received via email no later than Monday, 24 August 2020, 1:00 p.m. Central Daylight Time (CDT). Amendments must be acknowledged in writing or the offer may be considered non-responsive. Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is received timely. Late quotes will not be considered. Hard copies of the quote are not required and will not be accepted. It is the quoters responsibility to ensure their quote package and all pertinent data is complete and submitted IAW with this RFQ. The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses will be processed as outlined FAR 52.212-1(f).

15. The name and telephone number of the individuals to contact for information regarding this solicitation are:

Sandra Smith, Contract Specialist Linda M Johnson, Contracting Officer Telephone: (210) 652-8537 Telephone: (210) 652-8969 Email Address: sandra.smith.24@us.af.mil Email Address: linda.johnson.4@us.af.mil https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060530 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5 mailto:sandra.smith.24@us.af.mil mailto:linda.johnson.4@us.af.mil

16. Any amendments to this RFQ will be publicized through this same website. Interest parties are responsible for monitoring this website to ensure they have the most up-to-date information about this announcement. Amendment(s) must be acknowledged, signed and submitted along with the quotes.

17. The Government reserves the right to cancel this RFQ either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse any offeror for any costs.

18. Addendum to FAR 52.212-1, Instructions to Quoters—Commercial Items (Jun 2020).

52.212-1(b) is deleted in its entirety and replaced with the following:

The Government will award a single purchase order to the quoter whose quote conforms to the RFQ and is the most advantageous to the Government, price and other factors considered.

Factors being utilized to evaluate offers are:

Factor 1 – Technical Capability Factor 2 – Pricing

QUOTER’S PREPARATION INSTRUCTIONS: Provide one (1) electronic quote. The quote shall be submitted in two (2) parts: Part I –Technical Capability and Part II - Pricing.

The quote shall be clear, concise, and include sufficient detail for an effective evaluation, and no more than four (4) pages. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such offer from consideration for award. The quote shall not contain any extraneous information such as advertisements or marketing material.

If five (5) or fewer quotes are received, the Government will evaluate all quotes for technical acceptability. If more than five (5) quotes are received, the Government will then evaluate the five (5) lowest priced quotes for technical acceptability. However, the Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest.

If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of increasing total evaluated price, when the agency determines that none of the initial five (5) lowest priced quotes are qualified as acceptable. The agency will reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ, in the absence of interchanges.

A. Factor 1 – TECHNICAL CAPABILITY: The technical quote shall be specific, complete and meet the criteria of technical capability. The following documents have been included to either complete as noted and/or provided as a reference to help quoters understand the Government’s performance standards and expectations:

Attachment-02 Statement of Work (SOW) Reference Attachment-03 Schedule of Services Quoter to Complete

This requirement is to provide internet service; therefore, the items offered must conform and meet technical capability the Government requires. The technical response shall demonstrate compliance with SOW and the attached Schedule of Supplies. The quoter must understand this requirement includes a Base Year (12-month service plan) plus two (2) Option Years (12-month periods).

The technical quote shall consists of the following sub-factors for Internet Services between Lackland Air Force Base (LAK) (Bldg. 1) and Randolph Air Force Base (RND) (Bldg. 990):

Sub-Factor 01 Internet Service at LAK (Bldg. 1) and at RND (Bldg. 990):

(1) Quoter must provide Product Data and/or Information on the Internet Circuits and any required auxiliary parts to provide Internet service at LAK and at RND. This requirement is to quote a minimum bandwidth of –

50 Mbps at LAK Bldg-1 (Primary Site) 30 Mbps at RND Bldg-990 with On-Demand increase during disaster recovery

(Alternate Site)

(2) Quoters must provide a date (lead-time) for the availability of the required circuits and parts. The date must include how much time would be required for shipment, delivery and installation.

Sub-Factor 02 Point-to-Point Dedicated Internet Service Line between LAK (Bldg. 1) and RND (Bldg. 990):

(1) Quoter must provide Product Data and/or Information on the Internet Circuits and any required auxiliary parts for the dedicated service-line from LAK to RND. This requirement is to quote a minimum bandwidth of –

1 Gbps at LAK Bldg-1 (Primary Site)

(2) Quoters must provide a date (lead-time) for the availability of the required circuits and parts. The date must include how much time would be required for shipment, delivery and installation.

B. Factor 2 – PRICING: Quoters are required to complete the attached Schedule of Services

(Attachment 2) unit prices and totals. Submission of a company’s pricelist or letterhead quote is not an acceptable substitute, and does not meet the requirement of this RFQ.

(1) Schedule of Services (Attachment 2) must be complete and a unit price shall be inserted for each Firm Fixed Price (FFP) Contract Line Item Number (CLIN) and shall be rounded to two decimal places. The extended amount must equal the unit price multiplied by the number/quantity of units. The basic performance period will then be added to the estimated total for each Option period to obtain the Total Evaluated Price. The Total Evaluated Price consists of the base and all options periods. The Government anticipates a fair market price; therefore, quoters are encouraged to apply all discounts in the attached Schedule of Services.

(2) The purchase order shall include two (2) 12-month option periods and FAR Clause

52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. In the event the Government requires continued performance, the Government’s evaluation of prices proposed will be evaluated based on current market pricing to determine reasonableness as applied to an extension of services.

(3) The Government intends to evaluate the pricing quotes based on Lowest Price

Technically Acceptable (LPTA) without discussions; however, this does not preclude the

Government from having discussions if it is in the best interest of the Government to do

so. In consideration, the quoter must provide a competitive fair market price, and the proposed prices are presented on the Schedule of Supplies.

52.212-1(g) Contract Award (not applicable to Invitation for Bids) is tailored as follows:

The Government intends to evaluate quotes and award a contract without interchanges with quoters. Therefore, the quoter’s initial quotes should contain the best terms from a price and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.

All quotes and correspondence will be submitted to via email to the following:

Sandra Smith, Contract Specialist Linda M Johnson, Contracting Officer Email Address: sandra.smith.24@us.af.mil Email Address: linda.johnson.4@us.af.mil

19. Addendum to FAR 52.212-2, Evaluation-Commercial Items (Oct 2014)

The Government will first evaluate all timely quotes for technical acceptability. To be eligible for award an offer must be technically acceptable. To be acceptable all technical factors must be rated technically acceptable. If, any technical factor is rated below acceptable, the overall quote will receive the rating of the lowest rated technical factor. Only quotes rated as technically acceptable can receive an award.

A. Factor 1 – TECHNICAL CAPABILITY: The technical quote shall be evaluated based on clarity, specific detail noted in the subfactors and the response shall demonstrate compliance with SOW and completeness of the Schedule of Supplies. The maximum page limitation is four (4) pages; excess pages will be considered in the evaluation.

Sub-Factor 01 Internet Service between LAK (Bldg. 1) and RND (Bldg. 990):

Offerors shall demonstrate an acceptable approach by specifically including the extent and scope of the work outlined in SOW. Quoters must provide Technical Product Data and/or Information on the Internet Circuits and any required auxiliary parts to provide Internet Service at LAK and at RND. Quoters must provide a date (lead-time) for the availability of the required circuits and parts. The date must include how much time would be required for shipment, delivery and installation.

Standard for Evaluation: A technical acceptable standard is met by providing sufficient details to support your technical approach to Sub-Factor 01. The lead-time for shipment, delivery, and installation will not be evaluated--it will serve as a basis for the Government to get an idea of the time-line for the actual deployment of the internet service.

Sub-Factor 02 Point-to-Point Dedicated Internet Service Line between LAK (Bldg. 1) and RND (Bldg. 990):

Offerors shall demonstrate an acceptable approach by specifically including the extent and scope of the work outlined in SOW. Quoters must provide Technical Product Data and/or Information on the Internet Circuits and any required auxiliary parts for the dedicated service-line from LAK to RND. Quoters must provide a date (lead-time) for mailto:sandra.smith.24@us.af.mil mailto:linda.johnson.4@us.af.mil the availability of the required circuits and parts. The date must include how much time would be required for shipment, delivery and installation

Standard for Evaluation: A technical acceptable standard is met by providing sufficient details to support your technical approach to Sub-Factor 02. The lead-time for shipment, delivery, and installation will not be evaluated. It will serve as a basis for the Government to get an idea of the time-line for the actual deployment of the internet service.

(1) The technical factor shall be rated acceptable or unacceptable as follows:

Adjectival

Rating Description

Acceptable Quote provides sufficient information to demonstrate the ability to install equipment and provide Internet Service as outlined in the SOW.

Unacceptable Quote does not provides sufficient information to demonstrate the ability to install equipment and provide Internet Service as outlined in the SOW.

(2) The Government may reject and not consider for award any quote found technically unacceptable and ineligible for award under the terms of this RFQ, in the absence of interchanges.

B. Factor 2 – PRICING: The Government will evaluate the price quotes, and any other relevant quote data submitted, to determine if proposed prices are reasonable.

The evaluation of the Schedule of Services (Attachment 2) will be evaluated for correctness and reasonableness. A quoter’s proposed prices will be determined by multiplying the quantities identified in the Schedule of Services by the proposed unit price for each CLIN.

The extended amounts for each CLIN will then be totaled to obtain the total for each performance period. The total for the basic performance period will then be added to the total for each Option period to obtain the total proposed price. In addition, the Option to Extend Services clause FAR 52.217-8, is also considered part of this overall evaluation.

C. Selection and Award of Contract

All proposed prices for all contract periods will be evaluated based on prices submitted by the competition, historical pricing, current market conditions, and/or other price analysis techniques. Evaluation of option prices will not obligate the Government to exercise options.

The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate fair market pricing. After price evaluation is complete, the Government will rank all Technically Acceptable quotes and a determination made of LPTA based on the extended TOTAL of all line items.

Attachments (4)

1) Clauses and Provisions

2) Schedule of Supplies

3) Statement of Work

4) Additional Information