RFQ for ES Gym HVAC.pdf

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

FALLS CITY SCHOOL DISTRICT #57

111 N Main Street Business Office Fax: 503-787-5805 Falls City, OR 97344 High School Fax: 503-787-1507

Phone: 503-787-3521 Elem. School Fax: 503-787-3239

“Falls City School District provides well-rounded opportunities for students to become productive positive citizens and life-long learners”

Art Houghtaling Micke Kidd John Gilbert Superintendent/K-8 Elementary Principal High School Principal Facilities Manager

Falls City School District #57

Request for Quote (RFQ)

Elementary Gym HVAC located at:

177 Prospect Street Falls City, OR 97344

ELEMENTARY GYM HVAC PROJECT

Falls City School District #57

111 North Main Street

Falls City, Oregon 97344

Phone: 503-787-3521 Ext.1207 Fax: 503-787-1507

John.gilbert@fallscityschools.org

RFQ ID: 0002

Prepared by: John W. Gilbert

Date: July 21, 2021

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

REQUEST FOR PROPOSAL

Elementary Gym HVAC System Falls City - Oregon

RFQ ID: 0002

SUBMISSION DEADLINE: 2 August 2021, 4:00 P.M.

RFQ Contact Name:

Jennifer Handy Business Manager

Contact Address:

111 North Main Street

Falls City, Oregon 97344

Telephone Number: 503-787-3521

Email Address:

Business.manager@fallscityschools.org

PROJECT MANAGER CONTACT INFORMATION

The following individual(s) are the assigned contacts for the following:

For questions or information regarding this project, contact:

Name: John W. Gilbert

Title: Facilities Manager

Phone: 503-910-4127

Fax: 503-787-1507

Email: John.gilbert@fallscityschools.org

INTRODUCTION

Falls City School District #57 invites and welcomes proposals for their Elementary Gym Heating Ventilation and Air Conditioning (HVAC) Project. Please take the time to carefully read and become familiar with the proposal requirements. All proposals submitted for consideration must be received by the time as specified above under the "SUBMISSION DEADLINE."

BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S), WHETHER OR NOT THEY QUALIFY AS FIRST TIER SUBCONTRACTORS AS DEFINED IN ORS

279C.370 – NO EXCEPTIONS.

PROJECT AND LOCATION

The bid proposal is being requested for the Elementary Gym HVAC Project, which is located at 177 Prospect Street, Falls City, Oregon 97344.

This project is subject to State of Oregon prevailing wage requirements should bid amount exceed $50,000 in accordance with ORS 279C.800 and will require bidder to certify compliance with ORS 279C.838 and/or ORS 279C.840.

mailto:Business.manager@fallscityschools.org mailto:John.gilbert@fallscityschools.org

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

Bidders must include with their bid a statement verifying whether they are a Resident Bidder or not as defined in ORS 279A.120.

All bidders must be licensed to do business in the State of Oregon and have the necessary Construction Contractors Board (CCB) licenses and classification to perform the work. Falls City School District cannot accept bids from any entity not properly licensed with the CCB.

All bidders shall submit or post a surety bond, irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, cashier’s check or certified check for all bids as bid security in the amount of 10% of the total bid proposal.

PROJECT OBJECTIVE

The objective and ultimate goal for this project is to have a HVAC System installed at the new Elementary Gym.

All project bid documents, including this document and any and all attachments are incorporated into the project requirements, whether included as a direct attachment or by reference. All manufacturers installation requirements are incorporated into the project requirements either by direct attachment or reference to ensure a complete system is provided per the applicable manufacturers recommendations and installation instructions. Proposed substitutions or exclusions to the manufacturers recommendations on any necessary component required by the manufacturer to provide a complete HVAC system must be approved by the Owner prior to installation.

PROJECT SCOPE AND SPECIFICATIONS

Contractor Shall:

1. Provide a mechanical design build for this project.

2. Install 4 Lennox 5-ton package heat pump units (KHB060S4B).

3. Install 4 Honeywell T6 programable commercial thermostats.

4. Packaging units must include economizers, smoke detectors & CO2.

5. Includes necessary:

a. Ductwork (rigid/flexible/sock)

b. Grills, registers & diffusers

c. Seismic

d. Aerial lifts

e. Hangers/supports

f. Controls

g. Labor

h. Permits

6. Provide at least 3 references of similar HVAC projects completed within the past 5 years.

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

Clean up and restore all areas to pre-project condition, including repairs of any damages done to areas outside of the project area caused during the course of construction (siding, windows, plantings, etc.).

Contractor shall inspect the interior of the building regularly for any damage caused by HVAC activities to the interior spaces (fallen ceiling tile, dislodged fixtures, etc.) and promptly repair any damage caused, including necessary cleaning to restore the interior spaces to pre-project conditions. A pre-construction site walk will be conducted with Contractor and Owner to document pre-existing conditions.

Contractor is responsible for obtaining all proper permits associated with this project and any and all necessary locates.

SCHEDULED TIMELINE

The following timeline has been established to ensure that our project objective is achieved; however, the following project timeline shall be subject to change when deemed necessary by management or availability of materials for job. Substantial completion date is the day before students return to school and as such any work performed beyond project substantial completion date to finalize the project shall not impact the educational process.

Work Start Date

Work End Date

August 4, 2021 Substantial completion date September 6, 2021. Final completion date September 17, 2021

Dates of building availability;

August 4, 2021 through September 17, 2021. The contractor will be given a security card for access to the Elementary building during the project. The security card will be returned to the Project Manager upon early completion or by 5:00 pm on September 17, 2021. Any work performed on the project when students are on campus must be coordinated with the Facilities Manager to ensure proper student safety protocols are followed.

Tobacco, marijuana and alcohol use on district property is prohibited in any form, regardless of delivery method.

PROPOSAL BIDDING REQUIREMENTS

PROJECT PROPOSAL EXPECTATIONS

Falls City School District #57 shall award the contract to the proposal that best accommodates the various project requirements. Falls City School District #57 reserves the right to award any contract prior to the proposal deadline stated within the "Scheduled Timeline" or prior to the receipt of all proposals, award the contract to more than one Bidder, and refuse any proposal or contract without obligation to either Falls City School District #57 or to any Bidder offering or submitting a proposal.

DEADLINE TO SUBMIT PROPOSAL

All proposals must be received by Falls City School District #57 no later than 4:00 P.M. on August 2, 2021 for consideration in the project proposal selection process.

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

PROPOSAL SELECTION CRITERIA

Only those proposals received by the stated deadline will be considered. All proposals, submitted by the deadline, will be reviewed and evaluated based upon information provided in the submitted proposal. In addition, consideration will be given to cost and performance projections. Furthermore, the following criteria will be given considerable weight in the proposal selection process:

Proposals received by the stipulated deadline stated.

Bidder's alleged performance effectiveness of their proposal's solution regarding the Project

Objective of Falls City School District #57.

Bidder's performance history and alleged ability to timely deliver proposed services.

Bidder's ability to provide and deliver qualified personnel having the knowledge and skills required to effectively and efficiently execute proposed services.

Overall cost effectiveness of the proposal.

Falls City School District #57 shall reserve the right to cancel, suspend, and/or discontinue any proposal at any time they deem necessary or fit without obligation or notice to the proposing bidder/contractor.

PROPOSAL SUBMISSION FORMAT

The following is a list of information that the Bidder should include in their proposal submission:

Summary of Bidder Background

Bidder's Name(s)

Bidder's Address

Bidder's Contact Information (and preferred method of communication)

Legal Form of Bidder (e.g. sole proprietor, partnership, corporation)

Bidder's principal officers (e.g. Secretary, General Managers).

Bidder's Federal Employee Identification Number (FEIN)

Evidence of legal authority to conduct business in Oregon, CCB#, (e.g. business license number).

Organization chart showing key personnel that would provide services to Falls City School District

#57

Proposed Outcome

Summary of timeline and work to be completed.

Cost Proposal Summary and Breakdown

A detailed list of any and all expected costs or expenses related to the proposed project.

Summary and explanation of any other contributing expenses to the total cost.

Brief summary of the total cost of the proposal.

Licensing and Bonding

Provide details of licenses and bonds for any proposed services that the bidder/contractor may plan on providing for this project.

Falls City School District does not discriminate on the basis of race, religion, color, national origin, disability, marital status, sexual orientation, sex or age in providing or access to benefits of education services, activities and programs in accordance with Title VI, Title VII, Title IX and other civil rights or discrimination issues; Section 504 of the Rehabilitation Act of 1973, as amended; and the American with Disabilities Act.

The following has been designated to coordinate compliance with these legal requirements and may be contacted at the Falls City School District office for additional information and/or compliance issues, Title II

Coordinator, Title IX Coordinator and Section 504 Coordinator: Director of Special Programs, 111 N Main St., Falls City, OR 97344, 503-787-3521.

Insurance

Details of any liability or other insurance provided with regard to the staff or project.

Insurance Requirements for successful bidder:

Workers Compensation. As required by ORS 656.017, subject employers shall provide Workers

Compensation coverage in accordance with ORS Chapter 656 for all subject workers. Contractor shall have this insurance unless exempt under ORS 656.027 or 656.126. Contractors that are statutory subject employers shall submit a certificate of insurance to Falls City School District #57 showing proof of coverage and shall carry limits of $1,000,000 for Employers Liability under the workers compensation policy form. If Contractor is not a subject employer, does not have coverage, and claims to be exempt, Contractor shall complete a Workers’ Compensation Exemption Certificate in lieu of providing the above certificate of insurance.

Commercial General Liability. Contractor shall maintain general liability insurance coverage on an occurrence basis with a combined single limit of not less than $2,000,000 for bodily/personal injury and property damage, with an annual aggregate $3,000,000. Contractor’s general liability insurance must include contractual liability insurance.

Commercial Automobile Liability. Contractor shall maintain automobile liability insurance with a combined single limit, or the equivalent of not less than $1,000,000 each occurrence for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles.

Certificate(s) of Insurance. Prior to commencing any work on the project, successful bidder must provide a Certificate of Insurance sent directly from Contractors insurance carrier demonstrating Contractor meets all of the insurance requirements in this Section of the Agreement. Each provider of certificate or policy holder shall provide there shall be no cancellations, termination, material change or reduction of limits of the insurance without prior written notice to Falls City School District #57. For all general liability coverage, the certificate shall also provide an endorsement to this effect and name Falls City School District #57, its agents, officers, Board of Directors and employees as additional insured with respect to Contractor’s services provided related to the project.