RFQ for Electrical _ Lighting Design Profess.pdf

1#1105908.5

Carroll County Board of Commissioners

Request for Qualifications for

Consultant Services for Lighting Design and Electrical Facilities

(RFQ No. REC25-A005)

Carroll County Recreation Fields

1201 Newnan Road, Carrollton, Georgia

CARROLL COUNTY BOARD OF COMMISSIONERS (the “County” or the “Owner”), is soliciting

Statements of Qualifications from professionals / firms interested in serving as a consultant regarding the electrical facilities and lighting design for the Carroll County Recreation Fields at 1201 Newnan Road, Carrollton, Georgia (the “Project”). This Request for Qualifications (“RFQ”) seeks to identify potential providers of the above-mentioned services. All proposers to this RFQ are subject to instructions and additional terms and conditions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities at the discretion of the Owner. The Board of

Commissioners reserves the right to terminate the RFQ at any point in the process if deemed necessary.

IMPORTANT: The issuance of this RFQ invokes an important Restriction of Communication on potential proposers, which, if violated, may result in proposal rejection. (See Section 8 for details.)

1. PROJECT INFORMATION

General Program Information

The Project includes:

(1) Evaluating the currently installed electrical facilities at the Recreation Fields and providing a strategy for the repair, replacement, or upgrade of any damaged or substandard facilities in preparation for the installation of new LED sports field lighting;

(2) Providing the County with a lighting design for new LED sports field lighting for (a) three 300 foot baseball and/or softball fields, (b) four 200 foot baseball and/or softball fields, (c) one 240 foot baseball and/or softball field, (d) one regulation size football field, (e) one regulation size football field with and eight lane track, and (f) two multi-purpose fields of approximately 350 feet in length; and

(3) Drafting RFP(s) satisfying the electrical facilities needs and installation of the new LED sports field lighting, overseeing the bidding process, and managing the construction services for the installation of the electrical facilities and LED sports field lighting at the Carroll County Recreational

Fields.

Project Schedule

The Owner intends to immediately engage the successful firm for the assessment of the County’s needs regarding LED sports field lighting and the suitability of the current electrical facilities. The successful firm shall draft one or more Requests for Proposals (“RFP”) to (1) implement the changes to the electrical facilities and (2) install the LED sports field lighting. The LED sports field lighting design and RFP draft are subject to Owner approval prior to the start of the RFP process. Design is anticipated to start immediately after the contract is signed, and construction will start some time thereafter. (Note: All of the dates indicated in this section are estimates and as such are subject to change.)

2#1105908.5

Scope of Work

The Carroll County Board of Commissioners through its Recreation Department seeks a qualified professional consultant, either as an individual industry expert and/or a firm that specializes in the zone of commercial lighting and commercial electrical facilities for the purpose of evaluating existing infrastructure, preparing all applicable documentation, and overseeing the awarded RFP winner(s)’ implementation of new lighting for multiple recreation fields. Owner intends to immediately engage the successful electrical wiring and consultant firm for the assessment of the current sports field electrical facilities to provide a strategy for the repair, replacement, or upgrade of any damaged or substandard facilities, provision of a lighting design for new LED sports field lighting, drafting RFP(s) for the construction and installation of the provided design, overseeing the bidding process, and managing the construction services for the installation of the electrical facilities and LED sports field lighting. It is expected the proposer will work closely with contractors and any other consultants engaged by the Owner and in the best interest of the Owner and the Project.

Carroll County is requesting proposals from qualified firms interested in providing the County with the aforementioned services and as noted below. The general scope of work shall include but is not limited to the following:

1. Evaluating current electrical infrastructure and future needs through on-site visits;

2. On-site meetings with recreation staff to determine the needs and expectations for new field lighting;

3. On-site meetings with County staff determining long term in-house maintenance expectations;

4. Designing new LED sports field lighting to be installed at the Carroll County Recreation Fields;

5. Determining and implementing the appropriate RFP process for contractors to implement the recommended electrical facilities and LED sports field lighting installation;

6. Preparing all RFP bid documents, subject to Owner review, to ensure competitive responses within the allotted budget and proper adherence to County policy and state protocols;

7. Provide professional assistance during the RFP process including the pre-bid meeting and meetings, review of the RFP submittals with recommendations to the Board of Commissioners for the purpose of awarding said contract(s);

8. Such assistance shall require impartiality on the part of the proposer and any perceived conflict of interest will require recusal from the decision making process;

9. Coordinate with surveyors, other engineers and other professional services. The County may retain these services separately or require proposer to provide such services;

10. Provide Project cost estimates and facilitate coordination with contractors;

11. Provide guidance and documentation to assist with obtaining necessary construction and environmental permits;

12. Ensure compliance with federal, state, and local regulations throughout the Project;

13. Implement quality control procedures to ensure the Project meets all required safety and operational standards;

14. Perform regular on-site inspections during construction to verify adherence to design drawings and specifications; and

15. Utilize expertise to add and/or enhance any additional steps necessary to ensure a successful process for the benefit of the County.

2. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner’s best estimate of the schedule that will be followed. All times indicated are prevailing times in Carrollton, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

3#1105908.5

3. SELECTION PROCESS

Review of the proposals will be made by a Selection Committee consisting of representatives of the

Owner and possibly a third-party representative (i.e., another County representative, Consultant, etc.).

The Selection Committee will receive and review proposals submitted in response to these Instructions using the criteria listed below. The Selection Committee and/or the Board of Commissioners reserves the right to interview any applicant. The Selection Committee will make a recommendation to the

Carroll County Board of Commissioners who shall make the final selection. The proposer’s fee proposal shall not be considered by the Selection Committee during its evaluation. The Selection

Committee will receive and evaluate Statements of Qualifications submitted in response to this RFQ, using the following criteria:

Criteria for evaluation of Statements of Qualifications

50% Factor: Experience and Qualifications. Firm must have relevant project experience and qualifications including the demonstrated ability of firm in creating effective design of projects comparable in complexity, size, and function to the contemplated hereby. Firm must have appropriately licensed engineers and other specialized professionals necessary to deliver the scope of services. Specific certifications or credentials relevant to this Project will be prioritized. The Selection Committee will consider the stability of the firm, including the firm’s corporate history, growth, resources, form of ownership, litigation history, financials, etc. Experience with owners such as the

County and/or other local governments. This includes relevant experience and qualifications of the principal Design Professional(s) and lead staff, and evidence of relevant competencies for this project. Evaluators may also consider personal or agency past experience with firms.

20% Factor: Methodology. Firm to provide reasonable outline for assured success to complete the

Project within the time and cost budgeted. The Selection Committee will consider the firm’s presentation of the proposed design Plan, and the Committee’s overall impression of the firm and key team members (lead designer, project manager, project director, project executive, etc.).

10% Factor: Suitability. The firm’s apparent suitability to provide services for project, including the firm’s apparent fit to the project type and/or needs of the Owner, any unique qualifications for the project, current and projected workloads, the proximity of office

a. County issues RFQ January 10, 2025

b. Pre-proposal Mandatory Site Visit January 21, 2025 9:00 AM

c. Deadline for submission of written questions/requests for clarification (see Section 6) January 28, 2025 10:00 AM

d. Deadline for submission of Statements of Qualifications February 10, 2025 2:00 PM

e. If requested by County, interviews of finalists February 13, 2025 TBD

f. Selection by the County Board of Commissioners (Estimate) March 4, 2025

4#1105908.5 to project location and/or the ability for the firm's representative to arrive on location in a timely manner as needed, non-discrimination policies, and record of addressing public safety, social, environmental concerns, accessibility for persons with disabilities and special needs, and special services for project-related concerns.

10% Factor: Previous Performance. Firm to provide references from previous customers demonstrating the quality of the services provided, customer’s statements of that quality, the firm’s ability to meet established time requirements, the firm’s response to

Project needs during design and construction, the firm’s control of the design schedule, quality and budget. The Selection Committee may use references from stakeholders from previous projects of the finalists, among other information as necessary.

10% Factor: Monetary Compensation. Firm’s requested compensation should consider the potential multi-phase approach and may be a tiered or flat fee. Applicants will be granted full points in this category so long as firm submits some monetary compensation structure.

Failure to submit some monetary compensation structure will result in zero points.

Final contract values and terms are subject to negotiation. *THE APPLICANT TO

THE RFQ MUST SUBMIT THEIR MONETARY COMPENSATION BID IN A

SEPARATE SEALED ENVELOPE WITHIN THE MAIN SUBMITTAL PACKET,

AND CLEARLY MARK THE MONETARY COMPENSATION BID AS “FEE

PROPOSAL.”*

Final Selection

Monetary Compensation will be scored after all non-compensation factors are scored. Once the non-compensation factors are scored, Sunday Cook, the County Attorney, and a third County representative will open the sealed Fee Proposals and update the scores to include ten points for submitted fee proposals or zero points for failure to submit some monetary compensation structure.

The fee proposals and score sheets for each firm shall be presented to the Board of Commissioners along with the Selection Committee’s recommendation at the Board of Commissioners’ meeting.

The final selection shall be approved by the Board of Commissioners in its sole discretion.

Upon approval by the Board of Commissioners, the firms will be ranked in descending order of recommendation. The Chairman or her designee shall begin negotiations with the highest-ranking firm to determine the final contract values and terms including the fee proposal. If the parties are unable to agree, the Chairman or her designee shall begin negotiations with the next highest-ranking proposer and so on until a mutually acceptable agreement is reached.

4. INSTRUCTIONS FOR PREPARING STATEMENTS OF QUALIFICATIONS

Interested firms shall submit 13 copies of the complete Qualifications package to the County

Purchasing Agent listed below:

Sunday Cook

Public Works Purchasing Analyst

Carroll County, Georgia

34 Horsley Mill Road

Carrollton, Georgia 30117 scook@carrollcountyga.gov mailto:scook@carrollcountyga.com

5#1105908.5

Oral, email and facsimile responses are NOT acceptable.

Proposals should be submitted on or before 2:00 p.m. Eastern Standard Time on February 10, 2025, after which time and date they will no longer be accepted. Late proposals will be returned unopened and will not be considered. To be accepted, all proposals must be submitted in a sealed package marked

“RFQ for Lighting Design and Electrical Facilities for County Recreational Fields.”

Responses are limited to using a minimum of an 11-point font. The pages of the qualification submittals must be numbered. The total page count of the submittal must not exceed 25 pages.

All pages count, no exceptions. No links to external electronic documents are permitted.

Statements of Qualifications either exceeding 25 pages or linked to external electronic documents will be deemed as non-responsive and will not be considered. Submittals that include qualifications of more than one firm shall not exceed the page limit.

**THE APPLICANT TO THE RFQ MUST SUBMIT THEIR MONETARY

COMPENSATION BID IN A SEPARATE SEALED ENVELOPE WITHIN THE MAIN

SUBMITTAL PACKET AND CLEARLY MARKED AS “FEE PROPOSAL.”**

Emphasis should be on completeness, relevance, and clarity of content; promotional materials are not desired or encouraged. It is essential that the content of all Statements of Qualifications must be categorized and numbered as outlined below, and responsive to all requested information:

STATEMENT OF QUALIFICATIONS

(DELIVERABLES “A”, “B”, and “C” and “Proposer’s Disclosure Statement” FOR ALL

FIRMS)

Description and Resources of Firm

A1. Provide basic company information: Company name (as would appear on a contract), address, name of primary contact, the year the company was established, telephone number, fax number, E-mail address, and company website (if available). If the firm has multiple offices, the qualification statement shall include information about the parent company and branch office separately. Identify office from which the Project will be managed and this office’s proximity to the Project site, the year the local office was established and the number of persons staffing that office and their disciplines. Provide form of ownership, including state of residency or incorporation, and number of years in business. Is the proposer a sole proprietorship, partnership, corporation, limited liability company (LLC), joint venture or other structure?

A2. Proposers current contact information.

A3. Briefly describe the history and growth of your firm. Provide general information about the firm's personnel resources, including disciplines and numbers of employees and locations and staffing of offices.

A4. Briefly describe any industry licensing if applicable or deemed necessary as well as any professional schooling including accredited affiliations you and/or your firm are associated with inclusive with the number of years a membership or accolade have been held.

A5. Briefly provide the reasons why you and/or your firm would best qualify for the Project described herein.

A6. Has the firm or any of its principals been involved in any litigation in the past five (5) years?

Describe your experience with litigation with Owners and/or Contractors. List any active or

6#1105908.5 pending litigation and explain. Proposers with current pending litigation regarding projects and/or current or past litigation or claims within the past five (5) years involving services provided to the County will not be eligible.

A7. Provide a statement of disclosure, which will allow the Owner to evaluate possible conflicts of interest. Proposers must provide, in their own format, a statement of all potential legal or otherwise significant conflicts of interests possibly created by the proposer’s being considered in the selection process or by the proposer’s involvement in the Project. Proposers should provide information as to the nature of relationship(s) with parties in such potential conflict.

A8. Provide name of insurance carrier, types and levels of coverage, and deductible amounts per claim.

A9. List the firm’s annual average revenue for the past 5 years.

A10. Supply financial references and main banking references. List any personal or firm liens or bankruptcies in the past five (5) years.

A11. Has firm ever been removed from a contract or failed to complete a contract as assigned?

Elaborate.

A12. Provide the firm’s Federal Employer Identification Number on an IRS Form W-9.

A13. Firm has all the necessary, valid and current licenses to do business in the State of Georgia as issued by the respective State Boards and Government Agencies responsible for regulating and licensing the services to be provided and performed. Provide copies of relevant licenses.

A14. Complete the Certification Form (Exhibit “A”) and provide a notarized original with response as Section “A9” of the firm’s Statement of Qualifications.

A15. Complete and submit the “CONTRACTOR AFFIDAVIT UNDER OCGA 13-10-91(b)(1)”

(Exhibit “B”) and provide a notarized original with response as section “A10” of the firm’s

Statement of Qualifications. Failure to submit this form with Statement of Qualifications will result in the firm being eliminated from consideration for this Project.

A16. Complete and submit the “Disclosure Statement” (Exhibit “C”) with response as Section

“A11” of the firm’s Statement of Qualifications.

Experience and Qualifications

B1. Minimum five (5) years of experience with commercial lighting applications and products.

Recreational Sports Lighting is a plus but is not a sole requirement.

B2. Minimum five (5) years of experience with commercial electrical facilities.

B3. Minimum five (5) years of experience in RFP document creation and submittal review.

B4. Provide information on the firm’s experience on projects of similar type, size, function, and complexity. Describe five (5) projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the anticipated services listed in this RFQ for the incumbent Project (if a project listed was performed by an employee that previously worked at another firm, please indicate as such). For each project, the following information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description.

c. Describe the services provided by your firm and relevance to services required for the incumbent Project.

d. Provide the budget and final cost for each past project.

e. Describe in detail the reason for any costs increases that may have occurred (Change orders, unforeseen conditions, Owner directed scope increases, errors/omissions, etc.).

f. Owner’s stated satisfaction in service of your firm (include letters or statements of reference).

7#1105908.5

g. Owner’s current contact information.

B5. Provide professional qualifications and description of experience for principal project staff.

Firms may list qualifications and experience on more than one lead individual who is qualified and available for proposed Project.

a. Please designate all specific individuals and their roles on your team (including sub-consultants) by submitting an organizational chart for the Project: At a minimum, the

Project organization chart shall show the names of key staff; descriptions of responsibilities for all proposed staff.

b. Provide for each of the above personnel current resumes listing relevant project experience, certification and accreditation types and levels, and the percentage of the person’s time to be committed to this Project.

B6. If applicant is an industry firm or company, the representative assigned to this Project must individually meet the minimum requirements listed above.

B7. Finalists may be required to attend an on-site interview with the date and time to be provided.

B8. Please provide three commercial lighting and/or electrical infrastructure projects you and/or your firm have completed within the last five (5) years. Projects provided should include geographical location, total project costs including name and contact information for verification purposes. Photos, websites or any additional supporting materials are welcome for consideration if you so choose to include.

Statement of Suitability

C1. Provide any information that may serve to differentiate the firm from other firms in suitability for the Project such as evidence of the firm’s fit to the and ability to meet the needs of the Owner by providing the following:

a. Please describe current and projected workloads, including how your firm is currently equipped to efficiently handle the Project as a priority.

b. Indicate the firm’s proximity of office location to incumbent Project.

C2. Provide techniques used, and evidence of proficiency in maintaining employee and public safety.

C3. Describe any services or unique qualifications offered by the firm that may be particularly suitable for this Project.

C4. List your individual and/or firm’s availability to begin work and a rough estimate for completion of the evaluation process and RFP document preparation for presentation.

C5. Describe non-discrimination policies and the firm’s record and methodologies of addressing public safety, social, environmental, historical preservation, accessibility for persons with disabilities and special needs, or other related concerns.

Qualifications and Experience of Proposed Project Team

D1. Describe your firm's proposed organization for the design team. Please designate all specific individuals and their roles on your team by submitting an organizational chart for the Project:

At a minimum, the Project organization chart shall show the names of key designers and staff;

descriptions of responsibilities for all proposed staff.

D2. Please provide for each of the above personnel current resumes listing relevant project experience and percentage of the person’s time to be committed to this Project.

D3. Please identify the individual who, from project start to finish, will be the leader of your team and the principal point of contact between your firm and the Owner. Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. This individual’s

8#1105908.5 competence, his/her leadership, and his/her ability to achieve customer satisfaction will be heavily considered in the selection.

D4. Provide examples of your team’s recent experience in similar projects, including the following information:

a. Provide detailed information on the three most recent relevant projects your firm has completed with proposed team members working together. Include the total value of the project, dates of the project, quantity of change orders or amendments to the contact and net total cost increase. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of Client’s representative (with a current phone number) who is most familiar with your performance on the project.

Summarize successes achieved and problems encountered with the project.

b. Provide a reference from the Client and any other stakeholders (with current phone numbers) familiar with your performance on each of the above projects.

c. List the individuals who served as the lead designers, project manager, and other key roles on the projects. Please note whether these individuals are still employed with your firm.

Identify and provide detailed information on projects in which all or any combination of members of the proposed team has worked together on.

d. Provide detailed information on the level of experience team members have incorporating environmentally friendly/sustainable designs and principles into past projects, if applicable.

D5. Subconsultants - All subconsultants shall be subject to the prior approval of the Owner. Please provide qualifications of proposed subconsultants.

Design Plan

E1. Provide a statement of your definition of your firm’s proposed overall role in this Project, your anticipated level of management responsibility and accountability for Project concerns. Describe your process for efficiently resolving issues and maintaining the Project commitments while working collaboratively with others as applicable. Provide detailed procedures for routine solving of complex Project issues without compromising your team commitments. Provide your proposed methods and plans of communication.

E2. Provide your proposed timeline covering the scope of design, and a detailed work plan for the

Project. Each milestone must include the detailed steps describing the tasks to be done. Describe systems and procedures your firm uses to manage the design schedule. Describe alternatives that may be explored to shorten the schedule.

E3. Please explain your process for construction administration.

E4. Provide your detailed plan for applying sustainable design and principles into the Project or any services not specifically mentioned herein. Explain the relevance of these services to this Project and how they benefit the Project.

5. PRE-PROPOSAL MANDATORY SITE VISIT

Attendance of the pre-proposal site visit is mandatory. The date for the site visit is tentatively listed above. The site visitors will convene at a time and location to be determined and communicated in the proposals. Additional information, possibly including some program, plans and drawings, may be available at the site visit for finalist review.

9#1105908.5

The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to arrive for the site visit by the scheduled time. Failure to attend a mandatory site visit will automatically result in disqualification from the selection process.

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each proposer to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting the document. Questions about any aspect of the

RFQ, or the Project, shall be submitted in writing (e-mail is preferred) to:

Public Works Purchasing Analyst

Carroll County Public Works

34 Horsley Mill Road

Carrollton, GA 30117 scook@carrollcountyga.gov

The deadlines for submission of questions relating to the RFQ are the times and dates shown in the

(Schedule of Events- Section 2). Proposers are cautioned to review and adhere to the Restriction of

Communication (See Section 8) for this Project.

7. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Submit complete package to the County as referenced in Section 6 above.

Proposers are reminded that failure to comply with the following could result in your submission being deemed non-responsive. Non-responsive submittals will not be considered by the County.

The total page count of the submittal must not exceed 25 pages. All pages count regardless of content - including the cover, blanks, exhibits, appendices, etc.

No links to external electronic documents are permitted.

Be sure to include the following completed exhibits in your submission:

o Exhibit A - Certification Form (see Deliverable A9 above), o Exhibit B – CONTRACTOR AFFIDAVIT UNDER O.C.G.A. § 13-10-91(b)(1) (see

Deliverable A10 above), o Exhibit C – the Disclosure Statement (see Deliverable A11 above).

o Exhibit D – Services Agreement

Statements of Qualifications must be received by the Owner prior to the deadline indicated in the Schedule of Events (Section 2 of this RFQ).

Oral, email and facsimile responses are NOT acceptable.

Firms are encouraged to verify with the County that their submittal was received and should do so on the date they are due. Contact Sunday Cook, County Purchasing Analyst, Phone: 770-830-5895, Email: scook@carrollcountyga.gov, for assistance or confirmation that the file was received.

8. ADDITIONAL TERMS AND CONDITIONS

10 #1105908.5

Restriction of Communication

From the issue date of this RFQ solicitation until a successful proposer is selected and the selection is announced, proposers are not allowed to communicate about this solicitation or this Project for any reason with any members of the Selection Committee or the County, except for submission of questions as instructed in the RFQ, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner reserves the right to reject the proposal of the offending proposer.

Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The County is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the County. Labeling information provided in submittals “proprietary” or “confidential”, or any other designation of restricted use will not protect the information from public view. The submittal will be subject to the provisions of the Open Records Act.

Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the County and does not obligate the County to procure or contract for any services. Neither the County nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the County and a party containing such terms and conditions as are negotiated between those parties. The County reserves the right to waive non-compliance with any requirements of this Request for Qualifications and to reject any or all responses. Upon receipt and review of responses, the County will determine the party(s) and proposal that in the sole judgment of the County is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The County then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

Evaluation of Submittals and Qualifications

Evaluation of submittals and firms’ qualifications will be conducted by a committee consisting of various Project stakeholders. Based upon the predetermined rating criteria contained in the RFQ, the committee will assign a composite rating to the deliverables of each statement of qualifications and proposal submitted. Proposers understand and accept that by responding to this solicitation they are willingly participating in a process that consists of some degree of subjectivity on the part of selection committee members in determining the firm capable of providing the best overall solution.

Following this evaluation, the Selection Committee will recommend a firm to the County Board of

Commissioners for review and approval in its sole discretion.

Signing of Contract

Upon the determination that the project is feasible and acceptable to the County and final selection by the County, a Product Installation and Professional Services Agreement attached hereto as Exhibit

“D” will be executed between the selected firm and the County. Firms are encouraged to review and become familiar with the terms and conditions of this contract. Owner does not intend to modify any language contained in general terms and conditions of the contract and addendum, and any exceptions proposed by a firm must be included in the proposal and any exceptions could lead to a firm being deemed non-responsive.

11 #1105908.5

Joint-Venture Proposals

Owner does not desire to enter into “joint venture” agreements with multiple firms.

Statement of Agreement

With its submission, the Proposer agrees that he/she has carefully examined the Request for

Qualifications, and the Proposer agrees that it is the Proposer’s responsibility to request clarification on any issues in any section of the Request for Qualifications with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that Proposer has not directly or indirectly included or solicited any other Proposer to put in a false or insincere proposal; (c) that Proposer has not solicited or induced any person, firm, or corporation to refrain from sending a proposal.

Debarred, Suspended or Ineligible Firms

Contracts will not be executed, and bids or proposals will not be solicited or considered from debarred, suspended or ineligible persons or firms during the period of debarment.

12 #1105908.5

EXHIBIT “A”

CERTIFICATION FORM

Date: _______________

Purchasing Analyst

34 Horsley Mill Road

Carrollton, GA 30117

RE: RFQ for Lighting Design Professional for County Recreation Fields, (RFQ No. _________)

Carroll County Recreation Fields, 1201 Newnan Road, Carrollton, Georgia

To whom it may concern:

I, , being duly sworn, state that I am __________ (title) of ________________ (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the Instructions is full, complete and truthful.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

Having carefully examined the above-referenced RFQ, all attachments and contract documents, issued

_______________, 2025, and Addendum No.(s) _____________________________________, as well as the premises and conditions affecting the Services, the undersigned ("Proposer") proposes to furnish all services required by them in accord with said documents.

Proposer agrees to commence actual services on the site within fifteen (15) days following the date established in the Agreement and to Substantially Complete the Services within the Project timeline approved by Owner.

Proposer accepts all of the terms and conditions of the RFQ.

In submitting this Statement of Qualifications and any Proposal, Proposer represents, that:

(a) Proposer has not relied upon any oral representations by employees or agents of the

County.

13 #1105908.5

(b) Proposer is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, performance and furnishing of the Services.

(c) Proposer has given the County written notice of all conflicts, errors, ambiguities or discrepancies that Proposer has discovered in the RFQ and the written resolution thereof by the County is acceptable to Proposer, and the RFQ are sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Services for which this Statements of Qualifications is submitted.

(d) This Statements of Qualifications is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; Proposer has not directly or indirectly induced or solicited any other proposer to submit a false or sham Statements of Qualifications; Proposer has not solicited or induced any person, firm or corporation to refrain from bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposer or over the County.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner may contact any individual or entity named in the Proposal for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration

Compliance Act OCGA 13-10-90 et seq. by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

In case the Proposer is notified in writing by mail, email or delivery of the acceptance of this Statements of Qualifications within sixty (60) days after the time set for the opening of Statements of Qualifications, the Undersigned agrees to execute within ten days after such notification a Services Agreement between

Owner and Proposer and Owner's Contract Addendum attached to the RFQ.

Attached hereto are all attachments required by the RFQ.

I acknowledge and agree that all of the information contained in the Proposal is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

[The Immediately Following Page is a Signature Page]

14 #1105908.5

Respectfully submitted, PROPOSER:

By____________________________________________

(Signature)

(Type or Print Name)

Title__________________________________________

Company______________________________________

Address ______________________________________

Phone________________________________________

Email________________________________________

License No.:___________________________________

Federal Id No.:_________________________________

Witness ______________________________________

Date _________________________________________

15 #1105908.5

EXHIBIT “B”

E-VERIFY Contractor Affidavit under O.C.G.A. § 13-10-91(b)(i)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the Project listed below to which Contractor is a party after the date hereof without further action or consent by

Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

CARROLL COUNTY, GEORGIA

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

16 #1105908.5

EXHIBIT “C”

DISCLOSURE STATEMENT

All proposers should be aware that the Project you are submitting a proposal on is a public Project, and the Carroll County Board of Commissioners (“Owner”) is a local government. Pursuant to the state and local laws, rules, regulations and policies of the County, Owner shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this Project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this Project, you must include this Disclosure Statement with your submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and Owner or user of the proposed Project.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to Owner or the user of the proposed Project within the prior one-year period.

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with Owner or the user of this Project.

This Disclosure Statement should be dated and signed by an authorized signatory for the Proposer and submitted with the Proposer’s Submittal.

Name of Firm

Authorized Signature

Date

17 #1105908.5

AFFIDAVIT OF NON-COLLUSION

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the RFQ is full, complete and truthful.

I further certify that the proposal submitted to the County has been arrived at by the Proposer independently and has been submitted without collusion with and without any agreement, understanding or planned common course of action with, any other proposer of materials, supplies, equipment or services described in the Scope of Work, designed to limit fair and open competition.

I further certify that the contents of the proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or agent of the Proposer and will not be communicated to any such persons prior to the official opening of the Statements of Qualifications.

I further certify that the proposer and any principal employee of the proposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the proposer has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

I further certify that the proposer has not in the immediately preceding five years been defaulted in any federal, state, or local government agency contract and further, that the proposer is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the proposer acknowledges, agrees and authorizes, that the Owner and/or Owner may, by means that either deems appropriate, determine the accuracy and truth of the information provided by the proposer and that the Owner may contact any individual or entity named in the Statements of Qualifications for the purpose of verifying the information supplied therein.

I acknowledge and understand the successful Proposer will be required to certify compliance with the

Immigration Reform Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration

Compliance Act OCGA 13-10-90 et seq. by meeting or having complied with the provisions in the Act and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300- 10-1-.01: Contractor will also be required to warrant that Contractor has included a similar provision in all written agreements with any subcontractors engaged to perform services under this Contract.

I acknowledge and agree that all of the information contained in the Statements of Qualifications is submitted for the express purpose of inducing the Owner to award a contract.

A material false statement or omission made in conjunction with this proposal is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based

18 #1105908.5 upon this proposal thereby precluding the firm from doing business with, or performing work for, the State of Georgia. In addition, such false statement or omission may subject the person and entity making the proposal to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Proposer's Name:_____________________________________

Firm Name:_________________________________________

Authorized Signature: _________________________________________________

Date:_______________________________

Subscribed and sworn to me this ____day of___________, 20__.

Notary Public

My commission expires:___________

(Notary Seal)

19 #1105908.5

EXHIBIT “D”

PROFESSIONAL SERVICES AGREEMENT

Services for Lighting Design and Electrical Facilities at

Carroll County Recreation Fields

THIS AGREEMENT is made and entered into this day of _____________, 2025 (the “Effective Date”), by and between the CARROLL COUNTY, GEORGIA, acting by and through its Board of Commissioners (the

“County”), and _________________________, a _________ (the “Consultant”), collectively referred to herein as the “Parties.”

WITNESSETH:

WHEREAS, County desires to retain Consultant to provide certain services in the completion of a Project (defined below); and

WHEREAS, County finds that specialized knowledge, skills, and training are necessary to perform the Work

(defined below) contemplated under this Agreement; and

WHEREAS, Consultant has represented that it is qualified by training and experience to perform the Work; and

WHEREAS, Consultant desires to perform the Work as set forth in this Agreement under the terms and conditions provided in this Agreement; and

WHEREAS, the public interest will be served by this Agreement; and

WHEREAS, Consultant has familiarized itself with the nature and extent of the Agreement, the Project, and the

Work, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that may in any manner affect cost, progress or performance of Work.

NOW, THEREFORE, for and in consideration of the mutual promises, the public purposes, and the acknowledgements and agreements contained herein, and other good and adequate consideration, the sufficiency of which is hereby acknowledged, the Parties do mutually agree as follows:

I. SCOPE OF SERVICES AND TERMINATION DATE

A. Agreement. The Agreement shall consist of this Professional Services Agreement and each of the Exhibits hereto, which are incorporated herein by reference, including:

Exhibit “1” – County Solicitation Documents

E…