RFQ for Disposable Disinfecting Wipes and Dispensers - Bid 16906.docx

Specifications and Requirements:

DESCRIPTION OF SUPPLIES AND SERVICES:

· Wall-mounted dispensers or free standing tubs/dispensers must be able to hold packages of no less than 500 disposable disinfecting wipes.

· Wall-mounted dispenser or free standing tub/dispenser units must be made of a shatter-proof material.

· Wall-mounted dispenser units must include vandal-proof locks.

· Wall-mounted dispenser units must include all mounting screws and/or hardware.

· Dimensions of wall-mounted units should be approximately 9” L, 9” W and 13” H. Free standing tub/dispenser units may be taller/larger.

· Free standing tub/dispenser units must be sold as a full unit that can be refilled.

· Bid to include cost of replacement packages of disposable disinfecting wipes to be used in the dispensers, noting case size and any discounts realized for case shipments. Packages of wipes must be no less than 500 wipes per package.

· Disinfectant Wipes must be effective against Coronavirus.

· Packages of disposable disinfecting wipes must include the EPA Registration Number. The EPA Registration Number must be included on List N. See https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2-covid-19 for acceptable EPA Registration Numbers, as listed on List N: Disinfectants for Use Against SARS-CoV-2 (COVID-19)

· Vendor must provide a photo of all item(s) as an example (include EPA Registration Number on photo of wipes) and brochure or specification sheet for all items. The verification must include the EPA Registration Number for wipes.

· NOTE: Quotes submitted without a photo and brochure/specification sheet and without EPA Registration Number for the wipes may not be considered.

PRICING:

Provide pricing per wall-mounted dispenser unit and identify type:

Provide pricing per new, free standing full tub dispenser units and itdentify type:

Provide pricing per packages of refills disposable disinfecting wipes (note case size/containers or packages per case and any discount):

Provide number of sheet/wipes per package and packages per case of disposable disinfecting wipes:

ALL PRICING SHOULD INCLUDE SHIPPING COSTS FOR DELIVERY TO DESPLAINES, IL

SAMPLES MAY BE REQUESTED FOR EVALUATION AFTER IDHS REVIEW OF PRICING AND PHOTOS.

Vendors are not required to bid on all line items.

Vendor should only quote the amount of dispensing units and/or disinfecting wipes available for delivery within one (1) week of contract execution. Items not available for immediate shipping will not be considered.

IDHS may award to multiple vendors to meet it’s need.

IDHS reserves the right to purchase more or less dispensing units and wipes than estimated depending upon pricing.

VENDOR’S NAME: _____________________________

VENDOR’S ADDRESS: _____________________________

CONTACT PERSON: _____________________________

PHONE: _____________________________

EMAIL: _____________________________

VENDOR’S SIGNATURE: _____________________________

DATE: _____________________________

EARLIEST DELIVERY DATE: _____________________________

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product. Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted. DHS may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected. All equipment to be provided in response to a State of Illinois solicitation shall be new and latest model in current production.

STATE OF ILLINOIS

DEPARTMENT OF HUMAN SERVICES

REQUEST FOR QUOTE

Wall-Mounted Dispensers with Disposable Disinfecting Wipes Bid 16906 Responses must be submitted via BidBuy or email to Samantha.Morgan@illinois.gov

NO LATER THAN 1:00PM ON MONDAY, AUGUST 24, 2020.