RFQ For Airport Consultant.pdf

REQUEST FOR PROPOSAL

SEARCH FOR AIRPORT CONSULTANT

CITY OF ELLSWORTH

I. Background

The City of Ellsworth is soliciting Statements of Qualifications from consultants for airfield development projects anticipated to occur within the next five years at the Ellsworth Municipal Airport (9K7) located north of Ellsworth, Kansas. Subject to receipt of funding by the Federal Airport Improvement Program (AIP), the federal Bipartisan Infrastructure Law (BIL), and/or Kansas Airport Improvement Program (KAIP), these projects may include the following:

1) Construct SRE Building and Approach (Est. Cost = $500,000)

2) Reconstruct Taxilanes (Est. Cost = $750,000)

3) Apron Expansion (Est. Cost = $600,000)

4) 6, 8, or 10-Place Nested T-Hangars with Taxilanes and Approaches (Est. Cost = $1,500,000)

5) Acquire Land for AWOS (Est. Cost = $200,000)

The Airport Capital Improvement Plan (ACIP) was prepared with the assistance of Benesch, and copies of data sheets will be made available upon request.

II. Scope of Work

Services to be provided may include, but are not limited to:

A. preliminary design B. final design C. bidding D. construction observation E. and special services such as geotechnical/subsurface investigations and topographic surveying.

In accordance with FAA Advisory Circular 150/5100-14E:

A. the qualifications-based selection process will be utilized to select a consultant;

B. the agreement(s) between the sponsor and selected consultant shall be subject to all applicable Federal Rules and Regulations; and C. The Sponsor may short list up to three (3) of the highest rated firms based on the submittals and conduct phone, informal, or formal interviews.

D. Fee information shall not be submitted with Statements of Qualifications as fees will be negotiated upon availability of federal funding for projects.

III. Instruction to Bidders

The selection committee will rate the Statements of Qualifications according to the following criteria:

1) Capability to perform all aspects of the projects.

2) Relevant experience of key personnel from prime firm (and subconsultants, if any) and role.

3) Knowledge of FAA standards, polices, and procedures.

4) Recent experience with comparable projects at similarly sized airports.

5) History of timely service delivery and meeting budget parameters.

Statements should be concise and shall contain no more than twenty (20) pages of material (ten (10) 8.5” x 11” pages, double-sided). This excludes the front and back covers; the cover letter (maximum two (2) pages); table of contents; section dividers; and resumes.

Submissions must include five (5) hard copies and one (1) PDF of the Statement of Qualifications.

Hard copies may be delivered or mailed to:

City of Ellsworth Attn: Dustin Stambaugh 121 W. 1st St.

PO Box 163 Ellsworth, KS 67439

The PDF must be submitted to:

dstambaugh@ellsworthks.net

Statements of Qualifications shall be sealed, marked “Airport Consultant”, and must be received by 4:30pm CST on 1 September 2023. Statements received after the deadline shall not be considered.

IV. Right of the City of Ellsworth to Reject Proposals

The City of Ellsworth reserves the right to reject all proposals or any part of any proposal, to waive minor defects or technicalities, or to solicit new proposals on the same project or on a modified project which may include portions of the originally proposed project as the City of Ellsworth may deem necessary in its best interest. The City also reserves the right to negotiate with any vendor, all or part of any proposal that is in the best interest of the City.

V. Non-limitations to RFQ

The format of the RFQ must be followed, and all requested information must be submitted as indicated; however, the City of Ellsworth is receptive to any additional suggestions pertaining to services development, additional related capabilities, and any alternative methods for providing related services. Any exceptions to the RFQ terms and conditions must be included in writing in the proposal.

VI. Interpretations and addenda

No interpretation made to any respondent as to the meaning of the RFQ shall be binding on the City of Ellsworth unless repeated in writing and distributed as an addendum by the City of Ellsworth. Interpretations and/or clarification shall be requested in writing from the City Administrator.

VII. Confidentiality of Documents

All responses to the RFQ submitted by vendors shall be deemed public documents at the time opened by the City of Ellsworth. The RFQ is intended to be worded in a manner so as not to elicit proprietary information from the vendor. If proprietary information is submitted as part of the proposal, such information is to be labeled proprietary and be accompanied with a request that the information is to be returned by the City of Ellsworth to the submitter. Any proposal that is submitted with a blanket statement or limitation that would prohibit or limit such public inspection shall be considered non-responsive and shall be rejected.

VIII. Legal Notice

The City of Ellsworth reserves the right to reject all proposals and waive any or all technicalities, as determined by the City Administrator of the City of Ellsworth.

The City expects a professional job, done commensurate with the standards and practices of the profession and/or business.

All persons awarded and/or entering purchase orders with the City of Ellsworth shall be subject to and required to comply with all applicable City, State, and Federal provisions.