RFQ - Fire damper testing -2.docx

REQUEST FOR QUOTE

AGENCY: Illinois Department of Veterans’ Affairs

ADDRESS: 4250 N. Oak Park Ave.

CITY/STATE/ZIP: Chicago, IL 60634

CONTACT: Robin Webster

PHONE: 773-824-3875

FAX:

EMAIL: robin.webster2@illinois.gov

The Illinois Department of Veterans Affairs is seeking quotes from a qualified vendor to provide labor to test and program an estimated 120 smoke/fire dampers at 4250 N. Oak Park in Chicago IL.

SUPPLIES AND/OR SERVICES REQUIRED:

The vendor will identify, locate and test 120 electric motorized fire/smoke dampers (6) fusible link dampers throughout the facility.

The vendor will supply devices, materials and labor to repair or replace devices that “FAIL” inspection test.

MILESTONES AND DELIVERABLES:

The vendor will test each damper verify that it operates as designed and on activation addresses the fire alarm system with the correct identification and location.

The vendor will make the needed programing changes if addressing identification is inaccurate or does not meet the facility needs for Life Safety Operations.

The vendor will test (6) fire dampers operated by fusible links.

The vendor will supply facility with the test results and an inventory of all types of fire dampers, identifications and locations. The results on the test report will identify as “PASS” or “FAIL” with the reason for failure and what’s needed for repair or replace to “PASS” The vendor will supply devices, materials and labor to make the needed repairs so the device will “PASS”.

Once the vender is awarded the contract, the project is expected to be completed no later than 2 weeks after the start date, unless otherwise discussed with the Chief Engineer.

VENDOR / STAFF SPECIFICATIONS:

The vendor will be licensed technician for the testing, maintenance and repair of fire alarm devices and equipment The vendor will follow Federal, State, Occupational Safety and Health Administration, Americans with Disabilities Act and Local codes and guidelines when testing, replacing and repairing fire alarm devices.

The vendor will follow NFPA 72, 99 and 101.

The vendor will observe the policies, procedures of the Illinois Veterans Home of Chicago, which will be provided by Facility when contract is awarded.

The vendor will check in and go through the scanning process when entering the facility.

The vendor must be vaccinated and show proof or tested daily when entering the building.

The vendor is required to complete IDVA vaccination verification form.

The vendor will check in with security and engineering before arriving at their work location in the facility.

The vendor will secure all vehicles, tools and equipment when on facility grounds.

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-20. This Executive Order mandates certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of this Executive Order as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Order.

TRANSPORTATION AND DELIVERY: N/A

SUBCONTRACTING: Subcontractors are not allowed.

Pricing:

The hours shown here are estimates and are for BID PURPOSES ONLY. They are in no way meant to indicate a minimum or maximum number of hours per year and are in no way meant to guarantee a certain number of repair hours.

VENDOR NAME: Click or tap here to enter text.

VENDOR ADDRESS:

VENDOR PHONE#:

VENDOR EMAIL:

VENDOR FEIN#:

VENDOR BIDBUY #: Click or tap here to enter text.

VENDOR’S QUOTE TOTAL: Click or tap here to enter text.

ESTIMATED DELIVERY TIME: Click or tap here to enter text.

DATE: Click or tap to enter a date.

Contact person:

Sign:

Notes to Vendor:

Vendor may attach separate page describing this proposal for supplies or services. Vendor will be chosen taking into consideration the Agency’s need and pricing. Quote shall be good for 90 days from the date vendor submit bid. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

WARRANTY: All product will be new and will carry a minimum 1-year warranty from date of delivery.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY, THE QUOTE MAY NOT BE CONSIDERED. *

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