RFQ FA568225Q8041.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Updated 17 APR 25

Requirement Title: 31 MXG AFREP ATV-Utility Vehicle

FA568225Q8041

Friday, 08 August 2025

Friday, 14 August 2025 no later than 1600 (Central European Time)

Jessica De Benedet / jessica.de_benedet.it@us.af.mil/ +39 043 4307959

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Point(s) of Contact:

Contracting Officer: Lt Ali Elyousfi / ali.elyousfi@us.af.mil / +39 043 4307365

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-05 Effective 08/07/2025 Defense Federal Acquisition Regulation Public Notice Change Number: 01/17/2025 Air Force Federal Acquisition Circular Change Number: 2025-04

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is 336999

Description:

The U.S. Air Force has a requirement for 1 Utility Vehicle Polaris Ranger Crew XP 1000 (brand name or equal).

See attachment 2 – Salient Characteristics.

Set Aside: None

Place of Delivery/Performance/Acceptance/FOB Point: Delivery Address:

DEFENSE LOGISTICS AGENCY Distribution Norfolk 1968 Gilbert Street Norfolk, VA 23511-3340 Area Code: 757

Line Item Description Quantity Unit of Measure Unit Price Item Total

ATV 1 Ea

0002 Shipping 1 Ea

Total

Requirement Information

General Information

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 12 August 2025. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline. Please include the following verbiage in the subject line at submission: "Quote FA568225Q8041 - 1 MXG AFREP ATV-Utility Vehicle".

3. Quotes must be valid for 90 days.

4. All price quotations must be submitted via the above table. Separate quotes on company letterhead can be provided for supplemental information, but all technical submissions must be submitted on a separate document.

5. Complete the below contractor identification information.

Company Name: Point of Contact (E-mail):

CAGE Code: Telephone Number:

Address: SAM Registered? Y/N

Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: Discount Terms:

Printed Name:

Signature/Date:

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation represents the best value to the Government, price and other factors considered. The following factors shall be used to evaluate quotes, in no particular order of importance:

TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

PRICE

DELIVERY TERMS

PAST PERFORMANCE

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Instructions to Offerors

Evaluation Criteria

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition.

The offeror verifies by submission of their offer that the representation and certifications currently posted electronically in the System for Award Management have been entered or updated in the last 12 months and are current, accurate, complete, and applicable to this solicitation.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

See Attachment 1 –Clause & Provision Set

AFFARS 5352.201-9101 USAFE, Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Alex A. Hight AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Alexander L. Larsen AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094 AFICC/ KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany Email:

alexander.larsen.1@us.af.mil Tel: DSN: (314)480-5938 Fax: (49)-6371-47-5938

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Clauses and Provisions http://www.acquisition.gov./

Attachment 1 – FA5682-25-Q8041 - Clause & Provision Set Attachment 2 – Salient characteristics

Attachments