RFQ FA448625Q0017 - Backflow Repair Kits.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

COMBINED SYNOPSIS/SOLICITATION

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for a commercial item prepared in accordance with (IAW) the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures IAW FAR Part 13. This Request for Quotation (RFQ) number FA448625Q0017 shall be used to reference any written quote provided under this RFQ.

Incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular Number - 2025-05, effective 7 August 2025 Defense Federal Acquisition Regulation Supplement Change Number, effective 17 January 2025 Department of the Air Force Federal Acquisition Regulation Supplement, effective 16 October 2024

2. In accordance with the Agreement on Cooperation and Defense between the Government of the United States and the Government of Portugal, this solicitation is exclusively available to businesses operating within the country of Portugal. Article VIII of the Technical Agreement, pertaining to Procurement on the Local Market, establishes that the United States Government will prioritize the use of Portuguese sources for goods and services whenever feasible. Thus, this solicitation is restricted to business entities that operate within the territorial boundaries of Portugal.

3. This solicitation is for the purchase of Backflow Repair Kits in addition to delivery of all items to Lajes Field, Azores, Portugal. NAICS code 332913 – Plumbing Fixture Fitting and Trim Manufacturing.

Complete specifications of each item required are attached to this solicitation in Attachment 1 – CLIN Structure & Salient Characteristics.

4. This RFQ in no manner obligates the Government regarding award of a contract that results from the issuance of this solicitation.

5. To ensure timely and equitable evaluation of the quote, the offerors must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of two (2) separate parts: PART I - Price Quote, PART II - Technical Acceptability.

5.1. Price Quote Instructions: Vendors are requested to use Attachment 1 – CLIN Structure & Salient Characteristics to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Price shall be submitted in USD currency. Quotes in any currency other than USD are not accepted and will be considered ineligible for the award.

5.2. Technical Acceptability Instructions: Each item shall demonstrate that it meets the salient physical, functional, and performance characteristics IAW Attachment 1 - CLIN Structure & Salient Characteristics. Vendors shall clearly indicate in their submission that they are fully capable of providing and shipping all items to Lajes Field – AZORES, PORTUGAL. All items must be received 120 calendar days after award.

DELIVERY

ATTENTION: Commercial shipping is to a remote location. Submission of quote must include shipping costs to the following address:

W65 CES/CEOEM-LAJES US AIR

MATERIAL CONTROL

APO, AE 09720

BLDG T-627 UNIT 7790

9760-998 TERCEIRA AZORES

SOLICITATION NUMBER: FA448625Q0017

QUESTION SUBMISSION: Questions regarding this solicitation must be submitted electronically no later than 10:00 AM AZOST, 3 September 2025.

QUOTE SUBMISSION: Quotes for this solicitation must be submitted electronically by 10:00 AM AZOST, 10 September 2025. Contents of quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below and additional information provided within this solicitation. Quotes must be valid until 30 September 2025.

POINTS OF CONTACT: Questions and Quotes shall be submitted to the individuals below

TSgt Eric Oh Contracting Officer eric.oh.1@us.af.mil +351 295 571 459

765 ABS/CONF/PKA Organization Box 65conf.lgc.all@us.af.mil

QUOTES MUST BE SENT TO THE EMAIL ADDRESSES STATED ABOVE. ANYTHING

OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

SYSTEM FOR AWARD MANAGEMENT (SAM)

Offerors must have active registration in SAM.gov at the time a quote is submitted and throughout the acquisition process until final payment. If the offeror does not have active SAM registration at the time of submission, their quote will be considered nonresponsive and will not be evaluated for an award.

THE FOLLOWING CLAUSES AND PROVISIONS APPLY TO THIS ACQUISITION

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (September 2023) Clarification of language used. This solicitation is a request for quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote," the word "offeror" or “vendor” shall mean "quoter," "contract" shall mean "purchase order" and “item” shall mean “product.”

To ensure timely and equitable award process, interested Quoters must follow the instructions contained herein. Quotes must be complete, self-sufficient and respond directly to the requirements of this solicitation. Quoters are required to meet all solicitation terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

Vendor Information: Please fill in the vendor information table above and submit this document along with your quotation.

Price instructions. Quoters can use Attachment 1 – CLIN Structure & Salient Characteristics of this solicitation to submit their unit prices and total amount or any other format if the unit price for each contract line item (CLIN) and the TOTAL PRICE are provided in a clear and legible manner. Prices must be submitted in USD; quotes in any other currency will be considered ineligible for award.

Technical instructions. A complete product description is included as Attachment 1 – CLIN Structure & Salient Characteristics to this solicitation. When presenting quotes, illustrative literature shall be included to enable the Government to evaluate the compliance of the items with the minimum salient characteristics specified in this attachment. Each item must be clearly identified by brand name, if any, and make or model number. Descriptive literature shall be used to demonstrate that the items meet the salient physical, functional, and performance characteristics IAW attached Product Description. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. There is no page or attachment limit for demonstration of technical capability.

It is not the Government’s responsibility to ensure that quotes arrive in a timely manner. The Government will respond to all submissions to acknowledge receipt of quotes. If a response is not received, it is the Quoter’s responsibility to contact the Government’s point of contact provided on page 1 of this solicitation before the submission deadline.

Vendors are cautioned to submit all information, in the specific format requested. The Government reserves the right to conduct interchanges with some, all, or none of the vendors. In accordance with FAR 13.106-2(b)(3), the Government is not required to establish a competitive range, conduct discussions, or score quotes.

(End of Addendum)

Addendum to 52.212-2 EVALUATION—Commercial Products and Commercial Services (NOV 2021)

Quotes will be evaluated IAW FAR 13.106, which will be based on price and technical capability.

Price factor. The quoted price will be determined by the total price provided in the pricing schedule. All prices will be determined by multiplying the quantities by the proposed unit price for the CLIN to confirm the extended amount or the total amount.

Technical factor. The vendor shall provide a complete description and specifications of the items included in the quote. The information submitted must be sufficient for the Government to assess the technical capability of these items to fulfill the same end result as the solicited specifications. The technical ratings are below:

ACCEPTABLE Quoted items clearly meet the minimum requirements of the solicitation.

UNACCEPTABLE Quoted items do not clearly meet the minimum requirements of the solicitation.

Award process. The Government intends to award a Firm-Fixed-Price contract resulting from this solicitation to the responsible offeror who provides the lowest priced, deemed technically acceptable offer.

This opportunity is strictly restricted for Small Business concerns, therefore, offers from non-small businesses shall not be considered for an award.

The evaluation process will proceed as follows:

a) The Government will rank all quotes by total price from the lowest to highest.

b) The lowest priced quote will be evaluated for technical acceptability. The quote must receive an acceptable rating in order to be considered for award.

c) If the lowest priced quote is deemed unacceptable, the next lowest will be evaluated until a technically acceptable quote is found.

(End of Addendum)

DAFFARS Clauses

5352.201-9101 USAFE Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the

Department of the Air Force definition of a Class I ODS.]

(End of clause)

5352.223-9001 Health and Safety on Government Installations (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations (Jun 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate and a valid vehicle inspection certificate, if applicable, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

ERIC C. OH, TSgt, USAF Contracting Officer

2 Attachments

1. CLIN Structure & Salient Characteristics

2. FAR & DFARS Clauses and Provisions