RFQ FA445226Q0023_FlightAntennas Cover Letter.pdf

DEPARTMENT OF THE AIR FORCE

763D ENTERPRISE SOURCING SQUADRON

SCOTT AIR FORCE BASE ILLINOIS

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Mission-focused leaders in agile acquisition…creating innovative, risk-based business solutions.

15 June 2026

MEMORANDUM FOR ALL SYSTEM OF AWARD MANAGEMENT SMALL BUSINESSES

FROM: 763 Enterprise Sourcing Squadron (ESS) 510 POW/MIA Dr., Bldg. P40, Suite E1004 Scott AFB, IL. 62225

SUBJECT: Request for Quote (RFQ), FA445226Q0023, Flight Antennas and Batteries

1. This is a combined Synopsis/Solicitation RFQ for the subject requirement to be awarded in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) 12 procedures, and the specific information, instructions and evaluation criteria outlined in this RFQ and attachments. The Government intends to award a single Firm Fixed Price (FFP) purchase order for the subject requirement in support of the 15th Air Support Operations Squadron (ASOS). The pertinent general information is as follows:

a. NAICS Code: 334220

b. Size Standard: 1250 employees

c. PSC Code: 5820

d. 100% Small Business Set-Aside

e. Final Destination:

15th ASOS

164 WEST LOWE CIRCLE

BLDG. 7742

FORT STEWART , GA, 31314

2. Quotations are due by 10:00 AM (Central Daylight Time/CDT) on 22 June 2026. Submit quotations electronically in accordance with RFQ via email to the Contracting Specialist, Ms. Katelyn Timmermann at katelyn.timmermann@us.af.mil, and Contracting Officer, Ms. Angela Port, at angela.port@us.af.mil. All electronic submissions shall reference the complete RFQ number in the subject line. LATE QUOTATIONS WILL NOT BE

ACCEPTED.

3. Questions & Answers: Contractors are cautioned that all communications are to be channeled through the CO. Questions and comments shall be submitted to the CO and CS by 12 PM CDT on 17 June 2026. Further questions may not be addressed after this date.

All questions and comments will be consolidated, and responses will be forwarded to all contractors.

CUI 4. This RFQ is not authorization to begin delivery, and in no way obligates the Government for any costs incurred by the contractor associated with developing a quotation. The Government reserves the right not to award an order in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

5. There are three attachments to this RFQ:

a. Attachment 1 – Description of Brand Name or Equal requirement with Salient Characteristics.

b. Attachment 2– Info & Pricing Worksheet. The Contractor shall fill-in all information in the Info Sheet tab of Attachment 1 and all blue highlighted cells on the Pricing Worksheet tab, as applicable. The Contractor may also provide a quote in their own format providing the same information as an attachment to the Pricing Worksheet. In addition, all unit and extended amounts shall be rounded to the nearest dollar. The Contractor shall ensure all extended prices are exactly divisible by the quantity of units.

c. Attachment 3 – Provisions and Clauses. The Contractor shall fill-in the attached provisions and clauses.

6. Cover Letter – The Contractor shall include the following information in a cover letter submitted on company letterhead:

i. A statement stating the quote is valid until 31 July 2026,

ii. A statement confirming the ability to deliver the product, as expeditiously as possible and specifying the approximate lead time, to the following address:

15th ASOS

164 WEST LOWE CIRCLE

BLDG. 7742

FORT STEWART , GA, 31314

iii. The letter shall state the company name, address, and a specific point of contact (POC).

iv. A statement that they understand technical data submitted to the

Government in response to this RFQ will be released to a Non- Government advisor and that the company consents to the release of any (unless objection is provided), proprietary, confidential, or privileged commercial or financial data provided by the firm(s)named below in response to this solicitation, to non-Government advisors for review and analysis, or include a detailed statement of the basis for objection. The detailed statement shall identify the specific portions of the quote the contractor objects to disclosure to Non-Government advisors

• The Contractor shall ensure that all information contained within the System for

Award Management (SAM) is current and that registration has not expired.

CUI • If quoting an 'equal' product, the contractor MUST submit sufficient technical documentation (e.g., product literature, specifications, brochures) demonstrating that the proposed item meets all salient characteristics outlined in Attachment 1. Failure to provide this documentation may result in the quote being evaluated as technically unacceptable.

7. BASIS OF AWARD: Award will be made IAW RFO 12 procedures and the procedures specified in this RFQ, and on the basis of the lowest total aggregate price quotation that is technically acceptable. The Government intends to award a Firm Fixed Price (FFP) PO to the offeror who is deemed responsible IAW RFO 9.1, as supplemented, and whose quotation conforms to the RFQ’s requirements and is judged to represent the technically acceptable quotation with the lowest complete and reasonable price.

First, the Government will rank the quotations which conform to the RFQ’s requirements from lowest price to highest price. Next, the Government will evaluate the lowest price offeror for technical acceptability as follows:

Technically acceptable – quotation meets all the requirements, as outlined in Attachment 1.

Technically unacceptable –quotation does not meet all the requirements, as outlined in Attachment 1.

If the quotation with the lowest price is determined technically acceptable, the Government will evaluate the offer’s total aggregate price for price completeness and reasonableness , as defined below. If the lowest priced quotation is technically acceptable and the price is complete, reasonable, and balanced, then this offeror’s quotation represents the best value to the Government and award will be made to that offeror.

If the lowest priced quotation is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that offeror. If, after interchanges with that offeror, their quotation is technically acceptable and remains the lowest price, the PO will be issued to that offeror. If the Government deems the quotation not easily correctable, or if at any time it becomes other than the lowest priced quotation, the next lowest priced quotation will be evaluated for technically acceptability, followed by an analysis of their price to verify reasonableness, completeness, and balance.

Interchanges will take place as necessary or deemed appropriate by the Government.

This evaluation process will be repeated until reaching a technically acceptable quotation, or until all quotations are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotations (to establish price competition). Applicable definitions are outlined below:

CUI Completeness – The quotation will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the offeror’s quotation in addressing and fulfilling the RFQ requirements.

Reasonableness – For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through adequate price competition or other techniques listed in the RFO.

By submission of a quotation, the contractor accedes to all RFQ requirements including terms, conditions, and representations.

Angela Port, DAF Contracting Officer

Attachments:

1. Brand Name or Equal and Salient Characteristics

2. Pricing Worksheet

3. Clauses and Provisions

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