RFQ Event 396 Administration Document -Amendment 1.pdf

ISDA RFQ Event 396 – LPG Trailer-Mounted Prover System Administration Document – Amendment 1

ISDA RFQ Event 396

(1) LPG Trailer-Mounted Prover System

1. Purpose The Idaho State Department of Agriculture (ISDA) is requesting quotes for one (1) LPG trailer-mounted prover system with one (1) 25-gallon prover and one (1) 100-gallon prover.

The contact for this RFQ is:

Molly Heiss, Idaho State Department of Agriculture (208)332-8641 (208)334-3431 Molly.Heiss@isda.idaho.gov

2. Submission of Questions

3. The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

4. Time lines Vendor Q&A Closes: April 29, 2024 at 11:59:59 PM Mountain Time Quotes Due: May 8, 2024 by 4:59:59 PM Mountain Time

5. Incorporated Documents

A. State of Idaho Solicitation Instructions for Vendors, dated Jan 2017 B. State of Idaho Standard Terms and Conditions, dated May 2021 C. State of Idaho Signature Page D. State of Idaho Insurance Requirements E. Attachment A – Specifications F. Attachment B – LPG Drawing G. Attachment C – NIST 105-4-2010 H. Attachment D – Evaluation Form - Checklist

Quotes which condition the Quote based upon the State accepting other terms and conditions not found in the RFQ, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Quote will be given.

6. Award Basis

Award will be made to the responsive responsible Vendor with the lowest Total Cost, as provided in the Luma system on the line item for this RFQ.

mailto:Molly.Heiss@isda.idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

7. Delivery, Acceptance, and Billing

Delivery, F.O.B. Destination, to:

Agency Contact: Stacie Ybarra

Agency Name:

Idaho State Department of Agriculture, Bureau of Weights and Measures

Delivery Address:

2216 Kellogg Lane

Boise Idaho 83712

Email Address: Stacie.Ybarra@isda.idaho.gov

Phone: (208) 332-8692 The prover trailer must be delivered, F.O.B. Destination, within thirty (30) days After Receipt of Order (ARO). If the Vendor cannot meet the delivery timeframe, the Vendor must provide their earliest possible delivery date. For quotes with a delivery date more than 30 days After Receipt of Order (ARO), ISDA will make the determination to best meet the business need.

Acceptable delivery times are Monday through Friday, 8 am through 5 pm, except government holidays.

Advanced notice of 24 hours prior to delivery is required. Call (208) 332-8690 to schedule delivery.

Acceptance:

Items will be evaluated for acceptance based on the criteria included at Attachment D – Evaluation Form Check List.

Invoicing:

Agency Contact: Stacie Ybarra Agency Name: Idaho State Department of Agriculture Invoice Address: ATTN: Stacie Ybarra, Weights and Measures

P.O. Box 7249 Boise, ID 83707

Email Address: Stacie.Ybarra@isda.idaho.gov Phone: (208) 332-8692

The Vendor must provide the following information with each invoice:

1. IPRO contract number (and name of project/product, if appropriate) and Agency PO number

2. Identification of product order date and product delivery date

3. Total amount billed

4. Detailed itemized description of product(s) provided

5. Name of authorized individual and contact information for Vendor.

8. Warranty The Vendor must provide, at a minimum, a one-year manufacturer’s warranty. The Vendor must upload a copy of the warranty into Luma along with the Vendor’s quote.

mailto:Stacie.Ybarra@isda.idaho.gov mailto:Stacie.Ybarra@isda.idaho.gov

9. Response Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item they are bidding. The Vendor’s quote must include information about Vendor lead times for the installations.

The Vendor’s Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in LUMA.

10. Electronic Submission LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com)) and respond to all mandatory Prerequisites and Questions prior to the deadline established in LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.