RFQ Event 301 Revision 01 - Administration Document - ISDA Vehicle Add-Ons (20) Trucks January 2024.pdf

RFQ Event 301 – REV 01 - ISDA Vehicle Add-Ons, January 2024

Idaho State Department of Agriculture RFQ Event 301 - REV 01

Vehicles Add-Ons, January 2024, Twenty (20) ISDA-Owned Pickup Trucks RFQ Administration Document

1. Purpose ISDA purchases vehicles each year to meet ongoing business needs.

Some vehicles need modifications in order to be safer, to secure government property, and to make work more efficient and effective.

ISDA is seeking quotes for the purchase and installation of vehicle add-ons like camper shells and locking decked drawer systems (like these https://decked.com/products/decked-ford-f-150), as detailed in Attachment A – Specifications.

This RFQ is for vehicle upfitting for twenty (20) ISDA-owned vehicles only.

The sole point of contact at ISDA during the time period of this RFQ is:

Molly Heiss, Idaho State Department of Agriculture Phone: (208)332-8641 Fax: (208)334-3431 E-mail: Molly.Heiss@isda.idaho.gov

2. Inquiries

The contact noted in Section 1 is the only contact for ISDA for this RFQ. All correspondence will be in writing and must be submitted via the Q&A Board in Luma. In the event that it becomes necessary to revise any part of this RFQ, addenda will be posted at Supplier Portal / Supplier Portal (inforgov.com) It will be the responsibility of the vendor intending to submit a quote to monitor Supplier Portal / Supplier Portal (inforgov.com) for any updates or amendments. Any oral interpretations or clarifications of this RFQ shall not be relied upon.

3. Time lines Q&A Period Closes: January 24, 2024 at 11:59 PM Mountain Time Quotes Due: January 29, 2024 by 5:00 PM Mountain Time

Installation on the ISDA-owned pickup trucks must be completed within thirty days of ISDA notifying the Vendor that a truck is ready for its installation.

Each line item requires the vendors to input a delivery date when they can complete the installation and invoicing.

4. Incorporated Documents A. State of Idaho Solicitation Instructions for Vendors, dated Jan 2017 B. State of Idaho Standard Terms and Conditions, dated May 2021 C. State of Idaho Signature Page D. State of Idaho Insurance Requirements E. Attachment A - Specifications https://decked.com/products/decked-ford-f-150 mailto:Molly.Heiss@isda.idaho.gov https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

Quotes which condition the Quote based upon the State accepting other terms and conditions not found in the RFQ, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Quote will be given.

5. Response

Only electronic submissions will be accepted. The Vendor must input their fully-burdened quote into LUMA for each item they are bidding. The Vendor’s quote must include information about Vendor lead times for the installations.

The Vendor’s Quote must include responses to all mandatory Prerequisites and Questions and be received prior to the deadline established in LUMA.

Electronic Submission:

LUMA – Enter your pricing in LUMA Supplier Portal / Supplier Portal (inforgov.com)) and respond to all mandatory Prerequisites and Questions prior to the deadline established in LUMA.

All quotes must be accompanied by a signed State of Idaho Signature Page. Be advised that the Vendor name/entity entered on the State of Idaho Signature Page must match the Vendor name/entity registered in LUMA. If the Vendor name/entity identified on the state supplied Signature Page differs from the Vendor name/entity under which you register in LUMA, the information provided on the Signature Page prevails.

All vendors participating in a solicitation issued through LUMA must establish an account in the LUMA system. It is free to establish an account and only takes a few minutes of your time.

6. Award Basis

Vendors must indicate the date they are able to complete the installation and invoicing for each line item.

Award will be made by line item to the responsive responsible Vendor with the lowest cost for that line item.

Vendors are not required to place a bid for every line item. A bid left blank or a one-cent bid ($.01) will count as a no-bid for that line item.

7. Installation and Acceptance

• The Installations for eighteen (18) vehicles must occur within 40 miles of ISDA Headquarters in

Boise, ID, ZIP code 83712.

• The installation for one (1) vehicle (Vehicle B, noted on Vehicle Description, Page 5) must take place within 50 miles of Blackfoot, ID, ZIP code 83221.

• The installation for one (1) vehicle (Vehicle C, noted on Vehicle Description, Page 5) must take place within 50 miles of Twin Falls, ID, ZIP code 83301.

The Vendor(s) must arrange for installation in the ISDA-owned pickup trucks with the Agency Contact. A point of contact for each truck will be assigned after award. Each installation must be completed within 30 days of ISDA notifying the Vendor that a truck is ready for its installation.

The Vendor must offer reasonable installation opportunities during regular business hours, Monday – Friday, 8:00 AM to 5:00 PM, excluding holidays.

https://sms-idaho-prd.tam.inforgov.com/fsm/SupplyManagementSupplier/page/XiSupplyManagementSupplierPage?csk.SupplierGroup=LUMA

ISDA will transport each truck to and from the Vendor’s location.

Inspection of vehicle add-ons and workmanship will take place immediately after installation. Visual inspection and a demonstration of safe operation are required before each installation is accepted. ISDA will not accept used items, damaged items, or poor workmanship.

For products with an Owner’s Manual, the Owner’s Manual must be provided to ISDA at the time of installation.

8. Invoicing

ISDA requires the purchase and installation of each Vehicle Add-On to be invoiced after it is completed.

The following information must be included with the invoice:

1. Agency PO number

2. Identification of product order date, product installation date, Vehicle VIN, and License Plate

Number

3. Total amount billed

4. Detailed itemized description of product(s) provided

5. Name of authorized individual and contact information for Vendor.

Invoice address:

Idaho State Department of Agriculture Attn: Fiscal P.O. Box 7249 Boise, ID 83707 fiscal@isda.idaho.gov

9. Payment Terms

Payment terms are Net 30.

10. Warranty Requirements Products must have a minimum one-year manufacturer’s warranty. At the time of quote, the vendor must provide a copy of the product warranty for each item quoted. Only new products and materials will be accepted.

The vendor must provide a warranty for the installation and workmanship; a minimum one-year warranty is required. At the time of quote, the vendor must provide a copy of the warranty for installation and workmanship.

All warranty service work must be performed at the original installation site, unless both parties agree in writing to complete the work at another site. Warranty service work must be completed within 30 days of ISDA notifying the Vendor that service work is required.

mailto:fiscal@isda.idaho.gov

RFQ Event 301 – REV 01

Vehicles Add-Ons, January 2024, Twenty (20) ISDA-Owned Pickup Trucks Attachment A – Specifications

At the time of quote, the vendor must provide photos and the manufacturer’s written specs of the actual products that will be provided.

Products must have a minimum one-year manufacturer’s warranty. At the time of quote, the vendor must provide a copy of the product warranty for each item quoted. Only new products and materials will be accepted.

The vendor must provide a warranty for the installation and workmanship; a minimum one-year warranty is required. At the time of quote, the vendor must provide a copy of the warranty for installation and workmanship.

ISDA will not accept used items, damaged items, or poor workmanship.

• The Installations for eighteen (18) vehicles must occur within 40 miles of ISDA Headquarters in Boise, ID, ZIP code 83712.

• The installation for one (1) vehicle (Vehicle B, noted on Vehicle Description, Page 5) must take place within 50 miles of Blackfoot, ID, ZIP code 83221.

• The installation for one (1) vehicle (Vehicle C, noted on Vehicle Description, Page 5) must take place within 50 miles of Twin Falls, ID, ZIP code 83301.

ISDA will transport each truck to and from the Vendor’s location.

The Vendor must offer reasonable opportunities for installations within regular business hours, Monday – Friday, 8:00 am to 5:00 pm, excluding holidays.

Visual inspection and a demonstration of safe operation are required before each installation is accepted.

Each installation must be completed within 30 days of ISDA notifying the Vendor that a truck is ready for its installation. Warranty service work must be completed within 30 days of ISDA notifying the Vendor that service work is required.

For products with an Owner’s Manual, the Owner’s Manual must be provided to ISDA at the time of installation and acceptance.

VEHICLE DESCRIPTIONS:

Truck VIN Model Model Year Color ISDA Division

A 1FTEX1EP0PKF29458

Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Oxford White ANIMALS

B 1FTFX1E86PKF30546

Ford F-150 X1E, 6.5’ Truck Bed Length

Installation to be completed near Blackfoot, ID

2023 Oxford White ANIMALS

C IFTFX1E83PKF32495

Ford F-150 X1E, 6.5’ Truck Bed Length

Installation to be completed near Twin Falls, ID

2023 Oxford White ANIMALS

D 1FTFX1E89PKF31738

Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Oxford White ANIMALS

E 1FTEX1EP8PKF29658

Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Oxford White ANIMALS

F 1FTEX1EP1PKF29551 Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Oxford White ANIMALS

G 1FTEW1EB6PKE50626 Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Carbonized Gray

Metallic AG RESOURCES

H 1FTEW1EB3PKE50597

Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Carbonized Gray Metallic AG RESOURCES

I 1FTEW1EP6PKF13266

Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Oxford White AG RESOURCES

J 1FTEW1EP4PKF13475

Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Oxford White AG RESOURCES

K 1FTFW1E8XPKF46624

Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

L 1FTFW1E88PKF46797

Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

M 1FTFW1E81PKF46415

Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

N 1FTFW1E86PKF46829 Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

O 1FTFW1E88PKF47058

Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

P 1FTFW1E88PKF47560 Ford F-150 W1E, 6.5’ Truck Bed Length 2023 Iconic Silver PLANTS

Q 1FTEX1EP7PKF29733 Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Atlas Blue Metallic AG INSPECTIONS

R 1FTEX1EP9PKF29717 Ford F-150 X1E, 6.5’ Truck Bed Length 2023 Carbonized Gray

Metallic AG INSPECTIONS

S 1FTEW1EPXPKF13366 Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Iconic Silver AG INSPECTIONS

T 1FTEW1EP0PKF13862 Ford F-150 W1E, 5.5’ Truck Bed Length 2023 Iconic Silver AG INSPECTIONS

VEHICLE ADD-ON GENERAL SPECIFICATIONS

General Specifications for all Camper Shells

• Side windows - Tinted, lockable, upward hinged

• Front window – Tinted, fixed

• Back window – Tinted, upward hinged, lockable

• Maximum Window Tint – 30%

• Light – No interior light

• Headliner – none

• Keys – standard, manual

• Shell height – even with the cab

• Other options – none

QUANTITY, BED LENGTH, COLOR, AND INSTALLATION LOCATION WILL BE

SPECIFIED FOR EACH LINE ITEM

all Decked Drawers

• Locking

• Decked Drawer Systems or Equivalent. ISDA reserves the right to determine whether the Vendor’s quoted system is equivalent.

• Standard, full-size side system

• width 18" at top of drawer

• minimum clearance inside drawer, 8” ,

• minimum Weight capacity: 200 lb per drawer

• minimum payload capacity on top of drawer: 2,000 lb

QUANTITY, BED LENGTH AND INSTALLATION LOCATION WILL BE

SPECIFIED FOR EACH LINE ITEM

General Specifications for all Hard Folding Tonneau Covers

• Bed Length 6.5’

• Color: black or charcoal

• Hard top

• Folding

• Minimum sections = 3, maximum sections = 5

QUANTITY, BED LENGTH AND INSTALLATION LOCATION WILL BE

SPECIFIED FOR EACH LINE ITEM

all Tilt-Up Tonneau Covers

• One-piece, fiberglass, locking

QUANTITY, BED LENGTH, COLOR, AND INSTALLATION LOCATION WILL BE

SPECIFIED FOR EACH LINE ITEM

all Spray-In Bedliners

• Lifetime Warranty Required

• Color: Black or Charcoal

• Line-X or equivalent. ISDA reserves the right to determine if an offered spray-in bedliner is equivalent to the brand name Line-X.

QUANTITY, BED LENGTH AND INSTALLATION LOCATION WILL BE

SPECIFIED FOR EACH LINE ITEM

LINE ITEM SPECIFICATIONS:

Description Vehicle Specifications

Line Item 1 Tonneau Covers, Hard Folding, 6.5’ Bed Length, Blackfoot, ID

Truck B • QTY: 1

• Bed Length: 6.5’

• Location: East Idaho

Line Item 2 Decked Drawer System, 6.5’ Bed Length, Twin Falls, ID

Truck C • QTY: 1

• Location: Twin Falls, ID

Line Item 3 Decked Drawer System, 6.5’ Bed Length

Truck E • QTY: 1

• Location: Boise, ID

Line Item 4 Tonneau Covers, Hard Folding, 6.5’

Trucks A, D, F • QTY: 3

• Location: Boise, ID

Line Item 5 Camper Shell, 5.5’ Bed Length

Trucks G, H • Quantity: 2

• Color: Carbonized Grey Metallic (Code M7)

Line Item 6 Camper Shell, 5.5’ Bed Length

Trucks I, J • Quantity: 2

• Color: Oxford White (Code YZ)

• Bed Length: 5.5’

• Location: Boise, ID

Line Item 7 Decked Drawer System, 5.5’

Trucks G, H, I, J • Quantity: 4

Line Item 8 Spray-In Bedliners, 5.5’ Bed Length

Trucks G, H, I, J • Quantity: 4

Line Item 9 Camper Shell, 6.5’ Bed Length

Trucks K, L, O • Quantity: 3

• Color: Iconic Silver (Code JS)

Line Item 10 Decked Drawer

Trucks K, L, O • Quantity: 3

• Location: Boise, ID

Line Item 11 Tonneau Covers, Flat, Tilt-up, 6.5’

Truck M • Quantity: 1

• Color: Iconic Silver, code JS

• Bed Length 6.5’

• Location: Boise, ID

Line Item 12 Tonneau Covers, Flat, Tilt-up, 6.5’

Truck N • Quantity: 1

• Color: Iconic Silver, code JS

• Bed Length 6.5’

• Location: Boise, ID

Line Item 13 Camper Shell, 6.5’ Bed Length

Truck P • Quantity: 1

• Color: Iconic Silver (Code JS)

• Bed Length: 6.5’

• Location: Boise, ID

Line Item 14 Decked Drawer

Truck P • Quantity: 1

• Location: Boise, ID

Line Item 15 Camper Shell, 6.5’ Bed Length

Truck Q • Quantity: 1

• Color: Atlas Blue Metallic

• Bed Length: 6.5’

• Location: Boise, ID

Line Item 16 Camper Shell, 6.5’ Bed Length

Truck R • Quantity: 1

• Color: Carbonized Gray Metallic

Line Item 17 Camper Shell, 5.5’ Bed Length

Trucks S, T • Quantity: 2

• Color: Iconic Silver (Code JS)