RFQ_Event 206 Microsoft eLearning Tools.docx
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- Attached to
- IDL - Hard Rock Handline III
- Solicitation number
- 59
- Issued by
- Bonner County, Idaho
About this file
This document is a Request for Quotation (RFQ) from the Idaho Division of Purchasing for Information Technology Services (ITS) seeking a cloud-based video training library for end-users of Microsoft 365. The RFQ requires the solution to be a SaaS offering with a per-user rate based on a minimum of 2,500 licenses, without a cap on maximum users. The solution must provide dynamic eLearning modules, update content as technology advances, and offer a collated library of short trainings organized by product, capability, learning path, and keyword search. The RFQ outlines reporting requirements, including analytics, usage metrics, and exportable data, as well as administration features like customizable learning paths, communication capabilities, SSO, and user group management. Quotes are due by 5:00 PM MT on 1/10/2023, with delivery and installation required within 30 days of order receipt. The contract term is one year, with four optional one-year renewals.
The RFQ requires vendors to provide a total cost, including all associated expenses, in their response. Pricing is requested for the initial one-year term and each optional renewal year. The award will be made to the responsive, responsible vendor with the lowest total cost.
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Information Technology Services (ITS) RFQ Event 206 Microsoft eLearning Tools
Purpose Information Technology Services (ITS) is requesting quotes for Microsoft eLearning Tools, as further detailed below.
The contact for this RFQ is:
Jonathan Gray, Buyer Division of Purchasing Phone: (208) 332-1615 E-mail: Jonathan.gray@adm.idaho.gov
Background ITS is looking for a Cloud Based video training library for end-users of M365.
Time lines Quotes Due by 5:00 p.m. MT on 1/10/2023
Delivered and Installed within Thirty (30) days after ARO (after receipt of order)
Requirements
4.1 M365 video training must include below.
4.1.1 Off the shelf solution, SaaS (software as a service).
4.1.2 A per user rate based on minimum purchase of 2500 Licenses.
4.1.3 Must not cap maximum users
4.1.4 Dynamic e-learning modules.
4.1.5 Update content as technology updates.
4.1.6 Collated library of small bite size trainings averaging no more than 15 minutes per video.
4.1.7 Organized by Microsoft product, capability, learning path, and keyword search.
4.1.8 Provide a user portal that makes assigned and recommended trainings easily available.
4.2 Reporting must include below.
4.2.1 Produce analytics with visual graph representations for users and groups of users.
4.2.2 Include percentage of use.
4.2.3 Exportable to excel or csv files.
4.2.4 Automated scheduling of reports preferred.
4.3 Administration must include below
4.3.1 Customize learning paths to meet agency needs.
4.3.2 Communication campaign capability.
4.3.3 SSO (Single Sign On) capability.
4.3.4 Synchronizes users with Azure AD.
4.3.5 Ability to group users based on profile attributes.
Delivery Contractor must deliver Software electronically, on or before 03/01/2024 or as coordinated with the Agency contact. ITS contact for delivery is:
Agency Contact Names: Kevin Heesch Phone: 208-605-4000 E-mail: kevin.heesch@its.idaho.gov
Award Basis and Term Award will be made to the responsive responsible vendor with the lowest Total Cost, as provided on IPRO LUMA
The term of the resulting contract will be one (1) year, with optional renewals for four (4) years, upon mutual agreement of the parties.
Response Enter your Total Cost under lines in IPRO (IPRO LOGIN Powered by LUMA), so that it is received by Idaho Division of Purchasing prior to deadline established above
Quotes must include all Required Submittal Items (See below).
| List of Attachments |
| Required Submittal Items |
State of Idaho Signature Page
State of Idaho Signature Page Manufacturer Warranty Information
Exhibit B RFQ Event 206 Microsoft eLearning Tools Price Sheet
This Price Sheet must be submitted with your quote through the Idaho eProcurement System (IPRO).
Name of Vendor:
Provide your Unit Cost for each line item and calculate your Total Cost for the Software, meeting the specifications outlined in the Section 4. Your Total Cost must be fully burdened to include all costs associated with providing the Software, including electronic delivery to Office of Information Technology Services.
| DESCRIPTION |
| UOM |
| SUBSCRIPTION COST PER UOM |
| ESTIMATED QUANTITY |
| TOTAL COST |
| Year 1: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 1: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 2: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 3: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
| Optional renewal year 4: SaaS software training library subscription |
| User |
| $ |
| 2500 |
| $ |
If awarded the contract, will you meet the timeline for delivery specified in Paragraph 3 of this RFQ?
YES *NO
*A ‘NO’ response may disqualify you from consideration for award. If a longer delivery time is required, please provide an explanation:
Provide your approximate delivery: days ARO
Company Name:
Contact Name/Phone:
Contact E-mail:
File details come from the government source that posted it. Updated .