RFQ EnvironmentalConsultingFinal.pdf

OYA RFQ (On-Call Environmental Consulting Services) Page 1 of 4 RD

REQUEST FOR QUOTES ("RFQ") #S-41500-00017217

On-Call Environmental Consulting Services

Issue Date: June 15, 2026

Issuing Office: Oregon Youth Authority (“OYA”) Procurement Unit

RFQ Contact Information (submit all quotes to): Riley Dunagan

530 Center St Ne Suite 500 Salem, Oregon 97301 971-719-1270 Riley.D.Dunagan@oya.oregon.gov

Offer Due Date and Time: June 23, 2026, 4:30pm PST

1. Background and Purpose

The mission of the Oregon Youth Authority is to protect the public and reduce crime by holding youth accountable and providing opportunities for reformation in safe environments. Youth are committed to state custody as a result of criminal acts in one of Oregon’s 36 counties. Youth may remain in OYA custody until a maximum age of 25 years.

OYA provides a continuum of services and sanctions including: parole and probation services, residential and foster care services, individualized treatment and support, juvenile crime prevention programs, and secure close-custody facilities for youth who represent an unacceptable risk to the public.

2. Scope of Services:

OYA is seeking quotes to establish one (1) or more on-call environmental consulting contract(s) with a cumulative total not to exceed $250,000.00 for the following OYA facilities:

• Eastern Oregon Youth Correctional Facility: 1800 W. Monroe, Burns, OR 97720

• MacLaren Youth Correctional Facility: 2630 N. Pacific Hwy., Woodburn, OR 97071

• Oak Creek Youth Correctional Facility: 4400 Lochner Rd SE, Albany, OR 97322 mailto:Riley.D.Dunagan@oya.oregon.gov

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• Jackie Winters Transition Program: 4400 Lochner Rd SE, Albany, OR 97322

• Camp Riverbend Youth Transitional Facility: 58231 Oregon Hwy 244, La Grande, OR

97850

• Rogue Valley Youth Correctional Facility: 2001 NE F St, Grants Pass, OR 97526

• Tillamook Youth Correctional Facility: 6700 Officer Row, Tillamook, OR 97141

• Camp Florence Youth Transitional Facility: 04859 South Jetty Rd, Florence, OR 97439

• Camp Tillamook Youth Transitional Facility: 6820 Barracks Circle, Tillamook, OR 97141

Services shall include environmental consultation, water sampling and testing, air quality assessments, safety training(s), and asbestos management, testing, and remediation (the “Services”).

The Awarded Offeror(s) will be required to provide OYA with a written quote for each project completed under the resulting contract(s), which must be pre-approved in writing by OYA prior to the commencement of Services.

Notwithstanding the requirement for a pre-approved written quote, OYA may request emergency Services when deemed necessary and requested by OYA. In such circumstances, the Awarded Offeror(s) shall proceed with the OYA requested emergency Services without a prior written quote, provided that the Awarded Offeror(s) notifies OYA of the estimated scope and anticipated costs as soon as reasonably practicable. A written quote and detailed invoice must be submitted to OYA upon completion of the emergency Services, and all costs are subject to OYA’s review and approval.

2.1 Specifications:

• Contract Term: The term of the awarded contract(s) is estimated to be for two (2) years with the option to amend up to an additional five (5) years.

• Travel: Mileage, lodging, and travel will be based on State of Oregon rates and travel policy at the time the expense occurred and as defined at: Oregon Travel Policy.

• Prevailing Wage Projects: The Awarded Offeror and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to Prevailing Wage Rates, as outlined in Sections C.1, C.2 and G.2.3 of the General Conditions contained in Exhibit C of the Sample Contract included as Exhibit No.2 for all prevailing wage projects completed under the resulting contract(s).

• Offeror(s) must be able to provide the Services at all OYA facilities listed under Section 2, Scope of Services.

• All Services will take place inside a youth correctional facility. The awarded Offeror will be escorted at all times and must adhere to strict tool control and security protocols.

3. Quotation Submittal:

Quotes must be received by the RFQ contact person listed above via e-mail on or before the Offer Due Date and Time. Quotes will not be accepted after the Offer Due Date and Time.

OYA may extend the Offer Due Date when it is in the best interest of OYA.

http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf

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OYA may reject all Quotes or cancel this RFQ if, in its sole determination, it is in the best interest of OYA.

4. Submittal Requirements:

a. Quotes must list an all-inclusive standard hourly labor rate, material and lab testing mark-up percentage, and an emergency after-hour labor rate, if applicable. An emergency after-hour labor rate is defined as any Services provided outside of the hours of 8:00 am through 5:00 pm, Monday through Friday, and Holidays.

b. Offeror(s) must confirm that they can provide Services at all OYA facilities listed under Section 2, Scope of Services, on the quote form included in this RFQ (Exhibit No.1).

c. Quotes must be submitted via e-mail to the RFQ contact listed above using the quote form included in this request (Exhibit No.1) and must be signed by an authorized representative of the Offeror. Offeror may submit the quote form and attach additional documentation as long as the additional documentation does not exceed five (5) pages.

5. Sample Contract (see Exhibit No. 2):

Sample Contract for review only. Awarded Offeror(s) must accept Term’s and Condition’s.

6. Evaluation and Award:

Quote submissions will be reviewed to determine if all Submittal Requirements have been met. Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for OYA. “Best Value” is based solely on OYA’s determination of what best meets the needs of OYA. OYA’s determination is final, no protest will be allowed.

OYA may negotiate with prospective Offerors to clarify an offer or to effect modification to that offer, including but not limited to, reducing the project scope or negotiating the number of facilities the Offeror may provide Services. At OYA’s discretion, no protest will be accepted regarding requirements, terms and conditions, and/or award. Any counter offers, or additions to terms and conditions added to the quote, may render the quote non-responsive.

The Offeror(s) with the most advantageous quote will be awarded a contract.

This procurement is considered an intermediate procurement and will follow the procurement rules outlined in OAR 125-247-0270.

Offerors are advised that there is no guarantee of any specific quantity of Services under the resulting contract(s). Notwithstanding the award of contract(s) from this RFQ, OYA may conduct separate solicitations or award project-specific contracts or purchase orders for Services similar to what is described within this RFQ using any method allowable by law.

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EXHIBIT NO. 1

RFQ Pricing Sheet

Service Rate/Facility

Standard hourly labor rate.

Emergency after-hour labor rate, if applicable.

Material and lab testing markup percentage.

Offeror must confirm its ability to provide Services at all OYA facilities listed below:

• EOYCF: 1800 W. Monroe, Burns, OR 97720

• RBYTF: 58231 Oregon Hwy 244, La Grande, OR 97850

• RVYCF: 2001 NE F St, Grants Pass, OR 97526

• TYCF: 6700 Officer Row, Tillamook, OR 97141

• CFYTF: 04859 South Jetty Rd, Florence, OR 97439

• CTYTF: 6820 Barracks Circle, Tillamook, OR 97141

• OCYCF: 4400 Lochner Rd SE, Albany, OR 97322

• JWTP: 4400 Lochner Rd SE, Albany, OR 97322

• MYCF: 2630 N. Pacific Hwy., Woodburn, OR

Mileage, lodging and travel will be based on State of Oregon rates and travel policy at the time the expense occurred.

Oregon Travel Policy

All prevailing wage projects will be paid in accordance with the current Bureau of Labor and Industries (“BOLI”) prevailing wage rates.

BOLI : Prevailing Wage Rates : For Employers : State of Oregon

Signature of Authorized Representative: ________________________________________

Date:_________________ http://www.oregon.gov/DAS/CFO/SARS/policies/oam/40.10.00.pdf https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx