RFQ -Engineering Services for Lower Creek WWTP Process Basin Repair Project-2025.07.docx

REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES

LOWER CREEK WWTP PROCESS BASIN IMPROVEMENTS PROJECT

CITY OF LENOIR, NORTH CAROLINA

1.0 INTRODUCTION

The City of Lenoir is requesting Statements of Qualifications from engineering firms to evaluate their professional civil engineering qualifications in accomplishing the subject project in accordance with the Request for Qualifications (RFQ). The City has been approved to receive CWSRF funding for the subject project. The subject project will address the ammonia NOV’s by replacing the mixers, diffusers, and air piping within the Process Basins and blowers to support efficient and effective Biological Nutrient Removal (BNR). The subject project includes the replacement of mixers in the anaerobic, anoxic, and aeration basins, replacement of diffusers in the aeration basins, replacement of air piping that feeds the diffusers, replacement of all three (3) blowers, concrete repairs to treatment basins, and all associate electrical wiring, conduits, instrumentation, and panels for this equipment. The upgrades and equipment replacements will not increase the treatment capacity, 6.0 MGD, of the WWTP. The City reserves the right to waive any and all informalities in the selection process and also reserves to the right not to award the project. It is the City’s intent to award one contract for these services. The City reserves the right to accept a firm that is most advantageous to the City. Selection will be made based on evaluation factors of past performance and experience with municipal public utilities systems, experience with similar projects, and professional personnel.

2.0 FORMAT AND CONTENT OF QUALIFICATIONS STATEMENT

Each Statement of Qualifications shall follow the topic outline shown in Sections 2.1 to 2.4. The overall submittal is limited to fifteen (15) 8.5 x 11 written pages, including the cover letter, with a font size no smaller than 11 pt. Failure to comply with these requirements will result in disqualification of the submittal.

2.1 STATEMENT OF SERVICES

The selected consultant will be responsible for the preliminary and design phase which includes the planning, coordination, design, permitting (as required), providing an opinion of probable construction cost, bidding and award phase services. The selected consultant will also be responsible for providing construction administration and construction observation services during the construction phase of the project.

2.2 COMPANY INFORMATION

The respondent will provide information concerning: the name of the company(ies) involved; any prime, joint venture, or sub-contractor relationships; key services offered; areas of work responsibilities by company, office location(s) where the work will be performed; company size (number of offices and employees per each office); and brief company history.

2.3 PROPOSED STAFF AND QUALIFICATIONS

The respondent shall provide an organization chart indicating its proposed team organization, key staffing, assigned project roles, and company affiliation. A written narrative shall accompany this chart briefly describing each team member’s role, professional certifications, years of experience, background (educational & professional), and qualifications for the work.

2.4 RELEVANT PROJECT EXPERIENCE

The respondent shall provide a list of relevant experience in the planning, design, permitting, bidding, construction administration, and construction observation of wastewater infrastructure projects of a similar nature. A reference shall accompany each project listing client contact information (name, title, and phone number) along with a project description.

3.0 EVALUATION CRITERIA

The City will consider, but not be limited to, the following evaluation criteria in reviewing the Statements of Qualifications:

· Qualifications of key staff members

· Firm’s relevant water and wastewater project experience

· Working knowledge of municipal water and wastewater infrastructure

· Successful past performance on municipal infrastructure projects

· Other relevant considerations

4.0 ANTICIPATED CITY SCHEDULE

The following is an anticipated schedule and is subject to change without notice.

Selection Process:

· August 1-7, 2025 Selection Process

· Contracting Process by August 20, 2025

5.0 SUBMISSION REQUIREMENTS

Each respondent shall submit electronic Statements of Qualifications through the North Carolina electronic Vendor Portal, https://evp.nc.gov, by 4:00 pm on Thursday, July 31, 2025. Submittals received after that date and time will not be considered.

6.0 CONTACT INFORMATION

Dr. Jeff Church, Public Utilities Director, jeff.church@lenoirnc.gov, is the City’s contact for further information. Please note that any request for information or contact with elected officials of the City of Lenoir regarding this Request for Qualifications will result in disqualification. Any request for clarification of the Request for Qualifications shall be directed through the North Carolina electronic Vendor Portal, https://evp.nc.gov.