RFQ_Energy Management for Rome City Schools.docx

Request for Qualifications

Guaranteed Energy Savings Performance Contract for

Rome City Schools

RFQ for Guaranteed Energy Savings Performance Contract Release date: March 10, 2026

Due Date: April 13, 2026 Time: 1:00 PM Right to Reject: In submitting a response to this RFQ, it is understood by the respondent that the right is reserved by Rome City Schools to accept or reject any and all responses and to waive any irregularities or informalities when to do so is in the best interest of Rome City Schools.

I. Introduction and Background

Rome City Schools requests qualifications from interested Energy Services Companies (ESCO’s) for the design and implementation of a Guaranteed Energy Savings Performance Contract in various facilities, in accordance with (OCGA Title 50, Ch. 37) or other Georgia legislation.

This Request for Qualifications requires the selected ESCO to conduct an investment grade audit. The selected ESCO will be required to identify, engineer, design, install, maintain, and provide financing options for approved energy conservation measures in a fixed cost scenario.

The intent of this project is to provide Rome City Schools with the means to improve their designated facilities through guaranteed energy, operational, maintenance and capital cost avoidance savings, as well as new revenue sources.

II. RFQ PROCEDURES

A. Point of Contact Questions concerning this RFQ and the procedures for responding to the RFQ must be directed only to the designated personnel from Rome City Schools and contacting any other Rome City Schools personnel can be cause for exclusion from consideration. The designated personnel is listed below:

Chris Wade chris.wade@rcs.rome.ga.us

B. Submission of Responses Responses must be received by 1:00 PM on April 13, 2026. Respondents should submit three (3) paper copies and one (1) electronic copy of the response to:

“Proposals Enclosed – Guaranteed Energy Savings Contract”

Responses received after the time and date specified above will be disqualified as unresponsive.

Rome City Schools reserves the right to:

(1) reject any or all responses in whole or in part;

(2) waive any minor informalities, technicalities, or irregularities in responses, provided such waiver does not:

(3) request clarification of any response for the purpose of fully evaluating its content.

C. Schedule of Events

The following time frame is expected to be followed during the procurement period of this RFQ. This is a tentative schedule, and dates are subject to change.

· Release of RFQ – March 10, 2026

· RFQ Response Due – April 13, 2026, 1:00 PM

· Review of Submissions – April 14-17, 2026

· Formal selection of an ESCO partner – May 12, 2026

· Letter of Intent (LOI) executed with the selected ESCO – May 13, 2026

III. FORMAT AND CONTENTS

Responses must be submitted in the format outlined in this section. Responses must be no more than twenty-five (25) pages in total, single-sided, with a minimum 10-pt. font. Note: Cover Page, Cover Letter, Table of Contents, and Annual Reports / Audited Financials do not count toward the page limit. Rome City Schools reserves the right to eliminate from further consideration any submittal deemed to be substantially or materially unresponsive to the requests for qualifications contained herein.

A. Executive Summary

Responses shall include a concise abstract stating the respondent’s understanding of Rome City Schools’ goals and objectives. The ESCO’s submission should identify the ESCO’s ability to satisfy Rome City Schools’ unique financial, technical, and strategic goals and objectives.

B. Company Background & Experience

1. Provide a company overview/history of the organization.

2. Describe prior relevant work experience and provide a minimum of five (5) references of Guaranteed Energy Savings Programs implemented by your organization. Provide the customer’s name, total project cost, Contact name, telephone number, email of contact, and a brief description of the project. Preference will be given to ESCOs that demonstrate multiple-phase projects with the references mentioned above.

3. Provide a comprehensive list of all Guaranteed Energy Savings Programs implemented by your organization in the state of Georgia.

4. ESCO must disclose all performance guarantees shortfalls that led to a lawsuit.

5. ESCO must disclose any local, state, or federal lawsuits around corruption or bribery.

C. Project Development

1. Provide a description of your organization’s project development process and typical schedule.

2. Provide an overview of any additional service offerings currently being offered by your company. Highlight the specific ways you believe Rome City Schools could benefit from your services.

3. Include a comprehensive list of any products or materials that would be offered by your company as part of this project, which are manufactured, produced, or owned by your company or its affiliates.

D. Project Management

1. Provide a description of your organization’s approach to project management.

2. Provide an organizational chart showing the anticipated members of your team proposed to be a part of the project.

3. Provide a resume for each team member.

4. Provide a description of your organization’s approach to the ongoing maintenance (service) of the installed equipment.

5. Provide a description of your organization’s approach to warranty issues.

E. Financial

1. Provide your two (2) most recent Annual Reports or Audited Financials.

2. Provide a certificate of insurance with limits.

3. Provide a letter of bonding capacity with limits.

F. Project Non-Performance

1. ESCO must disclose all performance guarantee shortfalls that led to a lawsuit.

2. ESCO must disclose any local, state, or federal lawsuits around corruption or bribery.

Failure to provide accurate and complete information as requested, including the signature and title of the signing officer, is grounds for disqualification.

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