RFQ -EMDS EDOCS - Final.pdf

DEPARTMENT OF THE AIR FORCE

378TH Expeditionary Contracting Squadron

Combined Synopsis/Solicitation

RFQ Issued By: 378th ECONS/PKA

Requirement Title: EMDS EDOC System

Solicitation Number: FA491124Q0021

Solicitation Issue Date: 20 June 2024

Questions Due Date: 26 June 2024 at 2:00 PM Arabian Standard Time (AST)

Response Deadline: 4 July 2024 at 2:00 PM Arabian Standard Time (AST)

Point(s) of Contact: Contracting Officers, A1C Daniel Collins – daniel.collins.35@us.af.mil, 318-460- 2014 AND, SrA Criag Johnson - craig.johnson.37@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA491124Q0021 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 05/22/2024 Defense Federal Acquisition Regulation Supplement 04/25/2024 Department of the Air Force Acquisition Regulation Supplement 07/07/2023

The North American Industry Classification System (NAICS) code associated with this requirement is 423450 (Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers).

Description:

EMDS requires a new Expeditionary Deployable Oxygen Concentration System (EDOCS). This system is used to supply oxygen to the base as well as provide emergency units with filled up oxygen tanks.

Place of Delivery/Performance/Acceptance/FOB Point:

378 ECONS/PKA

Unit 61381

APO, AE 09877-1381

General Information

Requirement Information mailto:craig.johnson.37@us.af.mil

Line Item Description Quantity Unit Unit Price Extended Price

0001 EDOC SYSTEM 1 EA $ $

TOTAL $

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

a. In order to be evaluated, vendors shall provide the following as part of their quote package:

1. The Cover sheet (RFQ – EMDS EDOCS – Final) that at a minimum includes the solicitation number, delivery terms, any warranty terms if applicable, price and any discount terms, contact information for the company representative, a statement making their quote valid for a minimum of 30 days, and a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

b. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

c. Quotes shall be submitted via email to the contracting officer listed below. Quotes must be received no later than 2:00 PM Arabian Standard Time (AST) on 4 July 2024.

Please use this document along with the Bid Schedule to provide the following information with your quote:

Company Name: ____________

JCCS ID: ____________

SAM Cage Code___________ Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB: Destination Shipping Cost included? Yes

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Instructions to Offerors

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, when taking into consideration the offeror’s price and the techincal capabilites of the items offered to meet the Governments requirement. Should multiple offers be deemed equal in terms of tehnical capabiliteis to meet the governments requirement, then price will be the determing factor for award seleciton.

(End of Provision)

BRAND NAME or EQUAL Requirement:

The Expeditionary Deployable Oxygen Concentration System are “Brand Name or Equal to”, which may be an alternative brand item that shares all the same characteristics, features, and specifications. Upon award, we would expect that all items be delivered to the destination (FOB Destination) at Prince Sultan Air Base by the vendor within 75 calendar days (Please advise the Contracting Officer if there are concerns with these delivery terms). The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform this acquisition.

Attachment 1 – Provisions and Clauses

Attachment 2 – Salient Characteristics

Evaluation Criteria

Attachments