RFQ - Elevator Repair or Replacement.docx

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

RFQ - Modernization or Replacement of Existing Elevator System We are seeking qualified proposals for professional modernization or complete replacement of an existing US Elevator TC 2000 system currently in operation at (1245 Fulton Ave, Coos Bay, Or 97420). The current 2-floor elevator has aged beyond its optimal lifecycle and requires upgrades or replacement to meet safety, accessibility, and code compliance standards.

Scope of Services:

1. Conduct a comprehensive site assessment of the existing TC 2000 elevator system for repair or replacement.

2. Provide a professional recommendation on modernization versus complete replacement by TKE or other elevator manufacturers, i.e., Otis, Schumacher, Schindler Group, etc.

3. Furnish and install all required equipment, materials, and components.

4. Ensure full compliance with the current ANSI/ASME A17.1 Safety Code for Elevators, ADA requirements, and applicable tribal, local, state, and federal codes.

5. Provide testing, commissioning, and training for designated facility staff.

6. Offer warranty coverage and optional maintenance agreements.

Key Requirements:

1. Demonstrated experience with elevator modernization/replacement projects, specifically with US Elevator systems.

2. Demonstrated experience with elevator modernization of other elevator manufacturers when considering replacement.

3. Detailed project timeline and cost estimate.

4. Proper licensing and certifications to perform elevator work in Oregon.

5. Proof of insurance and bonding as required by procurement policy.

6. Warranty and ongoing maintenance contract options.

Submission Requirements:

Quotations should include:

a. Detailed cost breakdown (base price, optional features, fees).

b. Estimated delivery timeline

c. Warranty details and service plan options

d. Vendor’s credentials and references

e. Product brochures and technical specifications

Evaluation Criteria:

Proposals will be evaluated based on the following:

a. Compliance with elevator specifications

b. Cost competitiveness

c. Vendor’s experience and reliability

d. Delivery timeline

e. Warranty and after-sales support Submission Instructions:

Please submit your quotation via email, Subject: Modernization or Replacement of Existing Elevator System by June 30, 2025 by 2 PM (PST) to:

Norbert A Johnson, MBA, MHEd Procurement Manager 1245 Fulton Ave Coos Bay, Or97420

(541) 435-7173 njohnson@ctclusi.org Late submissions will not be accepted. The Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) reserves the right to reject any or all responses, waive informalities, and select the proposal deemed most advantageous in the best interest of the Tribe.

Site visits can be arranged upon request.

If you have any questions or require additional information, please contact:

Norbert A Johnson, MBA, MHEd Procurement Manager 1245 Fulton Ave Coos Bay, Or 97420

(541) 435-7173 njohnson@ctclusi.org

Terms and Conditions:

It is the sole responsibility of the Vendor to provide all information requested and meet all requirements of this RFQ. CTCLUSI has no express or implied obligation to reimburse any Vendor for any expenses incurred in preparing quotes in response to this request.

We appreciate your interest in this project and look forward to your response.

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