RFQ_Elevated_Tank_US21.pdf

TOWN OF MOORESVILLE

REQUEST FOR QUALIFICATIONS

ELEVATED STORAGE TANK

Issue Date: August 14, 2023

Issuing Agency: Town of Mooresville

Water Resources Department 2523 Charlotte Highway Mooresville, NC 28117

Proposal Due: September 11, 2023 2:00 p.m.

I. Introduction The Town of Mooresville (Town) is seeking a qualified firm to provide engineering design, regulatory permitting assistance, bidding assistance and construction administration/inspection services for a new 1.5-million-gallon elevated storage tank.

II. Definitions Consultant or firm: Each firm that submits a Qualifications Package for consideration by the Town in compliance with the requirements in this RFQ

Contract or Agreement: The Professional Services Agreement executed by the Town and the Consultant for the services covered by this RFQ. Note that Contract scope may be negotiated and approved for all or portions of the services. The Town’s standard Agreement for Professional Services is attached to this RFQ for review.

Evaluation Committee: The team of Town staff that will make a recommendation for Contract(s) award to their governing board

NCDEQ North Carolina Department of Environmental Quality, and all Divisions thereof

Qualifications Package: The Consultant’s official response to this RFQ

RFQ: This Request for Qualifications for the services described herein

Services: The services described in this RFQ (Outline of Work Required)

Town: The Town of Mooresville, North Carolina

III. Scope of Services

TOWN OF MOORESVILLE REQUEST FOR QUALIFICATIONS

This is a professional services project for the design of a 1.5-million-gallon elevated storage tank, which may include but not be limited to, surveying, design, preparation of appropriate performance specifications, regulatory permitting, bid assistance and review, construction administration and construction inspection.

IV. General Information Any firm wishing to be considered must be properly registered with the Office of the Secretary of State. Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these companies are properly registered. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.

The consultant will be responsible for providing personnel with the appropriate skills and qualifications to ensure contract compliance.

The Town reserves the right to reject any or all responses to the RFQ, to advertise for new RFQ responses, or to accept any Qualifications Package deemed to be in the best interest of the Town.

The Town reserves the right to contract with the selected consultant for any, all or no portion of the scope described in this RFQ. If the Town cannot sufficiently evaluate the firms based on the Qualifications Package, the Town may require interviews and/or detailed proposals from a group of finalists.

This selection process shall be based solely based on qualifications and proposals in coordination with the Mini Brooks Act (G.S. 143-64.31). At the state level, the following regulations apply:

NCGS 136.28.1(f) and NCGS 143.64.31-33

A response to this RFQ should not be construed as a contract, nor indicate a commitment of any kind. The RFQ does not commit the Town to pay for costs incurred in the submission of a response to this RFQ or for any cost incurred prior to the execution of a final contract. No recommendations or conclusions from this RFQ process concerning a firm shall constitute a right (property or otherwise) under the Constitution of the United States or under the Constitution, case law or statutory law of North Carolina. No binding contract, obligation to negotiate, or any other obligation shall be created on the part of the Town unless the Town and a firm execute a contract.

V. Public Records Upon receipt by the Town, your Qualifications Package is considered a public record except for material that qualifies as “Trade Secret” information under North Carolina General Statute 66-

152. The Town’s Selection Committee, as well as any other Town staff will review your Qualifications Package as well as members of the general public who submit public records requests. To properly designate material as a trade secret under these circumstances, each firm must take the following precautions: (a) any trade secret submitted by a firm should be submitted in a separate, sealed envelope marked “Trade secret-Confidential and Proprietary Information – Do Not Disclose Except for the Purpose of Evaluating this Qualifications Package”, and (b) the same trade secret/confidentiality designation should be stamped on each page of the trade secret materials contained in the envelope. Any firm that designates its entire Qualifications Package as a trade secret may be disqualified from the selection process.

VI. Contact with Town Staff Maintaining the integrity of its RFQ process is of paramount importance to the Town. To this end we ask each firm’s cooperation in voluntarily refraining from contacting any members of the Town Board of Commissioners throughout the RFQ process. Town staff will not be available for discussions of this project, other than the RFI process as outlined below.

VII. Requests for Information Any questions regarding this RFQ should be submitted via email to Allison Kraft, at akraft@mooresvillenc.gov. Addenda will be distributed if appropriate, based on submitted questions. There is no pre-proposal meeting scheduled.

VIII. Submittal Requirements Firms interested in performing the work as described are asked to submit a Qualifications Package via EMAIL no later than 2:00 p.m. September 11, 2023 to:

Allison Kraft, PE Water Resources Director akraft@mooresvillenc.gov

The Qualifications Package should consist of a cover letter and the tabbed sections described below. Due to demands on the time of Town Staff, limit your submittal to 10 pages, and number all pages. Longer submissions will be removed from consideration. Front and back covers, sub-tabs or dividers and cover letter are acceptable and do not count toward the page limit.

Promotional literature, brochures, etc. will be considered as part of the page limit, even if they are sent as a separate file.

The cover letter must include the following:

Contact person for questions during the selection process and provide contact information including telephone number, email and postal address.

Identify the legal entity that would enter into a contract with the Town and include location of company headquarters, location of local office, type of business (sole proprietorship, partnership, or corporation), state of incorporation or organization, Federal Employer Identification Number, and the name and title of the person authorized to enter into an agreement.

Provide a statement indicating the firm’s ability and willingness to negotiate in good faith a contract(s) for professional services with the Town. Notwithstanding, any contract shall meet all applicable federal, state and local laws in place at the time of such contract.

Provide a statement regarding the firm’s possible conflicts of interest for the work.

TAB ONE: INFORMATION ABOUT THE TEAM

Please provide the following information in the following order under Tab One:

Provide an organizational chart identifying members of a representative team including sub-consultants who would likely be assigned to a project. The chart should clearly define the roles and responsibilities of the various team members.

For proposed subconsultants, please provide the name of each firm, the office location, contract name and telephone number, and the services to be provided.

List representative projects your firm has participated in during the past eight (8) years that demonstrate sufficient experience and/or qualifications to be successful on this project.

Indicate the number of professional staff available to perform the services. Emphasis should be placed on the project manager, his/her length of time with the firm, and their experience relevant to this project. Background information for all team members should include:

Job classification;

Roles and responsibilities;

General summary of pertinent experience;

Professional registrations and certifications listing applicable state(s);

Role (as appropriate) in projects listed elsewhere under Tab One, or role on similar project if with a previous firm;

Location.

Indicate what percentage of your work will be based in the Mooresville area (as defined by a 50-mile radius), and in North Carolina in general. Indicate which members of the project team will be local. Preference will be given to firms who will manage and perform the majority of work locally.

While specific Disadvantaged or Minority Business goals are not required for this project, the Town is committed to providing opportunity for small and disadvantaged businesses to perform on its contracts. The proposal shall include a listing of all known Disadvantaged or Minority Business firms that will participate in the performance of the identified work. Include the entity through which the business is identified as Disadvantaged or Minority (eg North Carolina Department of Transportation, City of Charlotte, etc).

TAB TWO: INFORMATION REGARDING THE SERVICES

Please provide the following information in the following order under Tab Two:

1. Describe your firm’s planned approach for this project, identifying potential complications and how they may be resolved.

2. Provide a representative timeline for the work based on experience with similar projects.

3. Summarize why your firm should be selected.

IX. Evaluation Criteria Qualifications Packages will be evaluated on the firms’ ability to meet the requirements of this RFQ. Specific evaluation criteria will include:

The firm’s experience in providing similar services for similar projects

Depth and breadth of the firm’s available qualified personnel

Proven ability to successfully deliver similar projects on time and on budget

General quality of Qualifications Statement

X. Schedule This is the approximate schedule of key events to prepare your firm’s Qualifications Package. In the event that finalist interviews and presentations are necessary, this schedule may be extended.

Date Event August 14, 2023 Advertise RFQ September 11, 2023 Qualifications Package Submittal Date September 15, 2023 Notify firms of selection October 16, 2023 Award of Contract to successful firm

Sincerely, Allison Kraft, PE Water Resources Director