Request_for_Qualifications_Elevated_Storage_Tank_(Addendum_#2_Revision).pdf

2023-RFQ-011

REQUEST FOR QUALIFICATIONS ELEVATED STORAGE

TANK

Town of Mooresville, NC

413 North Main Street

Mooresville, NC 28115

RELEASE DATE: August 18, 2023

DEADLINE FOR QUESTIONS: September 5, 2023

RESPONSE DEADLINE: September 11, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/mooresvillenc https://procurement.opengov.com/portal/mooresvillenc

Town of Mooresville, NC

Request for Qualifications Elevated Storage Tank

I. Introduction

II. Project Details

III. Evaluation Phases

IV. Vendor Submissions

Attachments:

A - RFQ Elevated Tank US21

B - Standard Vendor Agreement 09152022 Single Term

#2023-RFQ-011

Title: Request for Qualifications Elevated Storage Tank

1. INTRODUCTION

1.1. Summary

The Town of Mooresville (Town) is seeking a qualified firm to provide engineering design, regulatory permitting assistance, bidding assistance and construction administration/inspection services for a new

1.5-million-gallon elevated storage tank.

1.2. Contact Information

Project Contact:

Allison Kraft Water Resources Director PO Box 878 Mooresville, NC 28115 Email: akraft@mooresvillenc.gov Phone: (704) 799-4066

Procurement Contact:

David Whitaker Purchasing Manager PO Box 878 Mooresville, NC 28115 Email: dwhitaker@mooresvillenc.gov Phone: (704) 662-8534

Department:

Water Resources Department

Department Head:

Allison Kraft Water Resources Director

1.3. Timeline

Release Project Date August 18, 2023

Question Submission Deadline September 5, 2023, 3:00pm

Question Response Deadline September 6, 2023, 3:00pm

Qualifications Package Submission Date September 11, 2023, 2:00pm

Contractor Selection Date September 15, 2023 mailto:akraft@mooresvillenc.gov tel:(704)799-4066 mailto:dwhitaker@mooresvillenc.gov tel:(704)662-8534

2. PROJECT DETAILS

2.1. Important Instructions for Electronic Submittal

The Town of Mooresville, NC is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

This is a professional services project for the design of a 1.5-million-gallon elevated storage tank, which may include but not be limited to, surveying, design, preparation of appropriate performance specifications, regulatory permitting, bid assistance and review, construction administration and construction inspection.

I. General Information

Any firm wishing to be considered must be properly registered with the Office of the Secretary of

State. Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these companies are properly registered. It is the responsibility of each firm to adhere to all laws of the

State of North Carolina.

The consultant will be responsible for providing personnel with the appropriate skills and qualifications to ensure contract compliance.

The Town reserves the right to reject any or all responses to the RFQ, to advertise for new RFQ responses, or to accept any Qualifications Package deemed to be in the best interest of the Town. The

Town reserves the right to contract with the selected consultant for any, all or no portion of the scope described in this RFQ. If the Town cannot sufficiently evaluate the firms based on the Qualifications

Package, the Town may require interviews and/or detailed proposals from a group of finalists.

This selection process shall be based solely based on qualifications and proposals in coordination with the

Mini Brooks Act (G.S. 143-64.31). At the state level, the following regulations apply: NCGS 136.28.1(f) and NCGS 143.64.31-33

II. Public Records

Upon receipt by the Town, your Qualifications Package is considered a public record except for material that qualifies as “Trade Secret” information under North Carolina General Statute 66- 152. The Town’s

Selection Committee, as well as any other Town staff will review your Qualifications Package as well as members of the general public who submit public records requests. To properly designate material as a trade secret under these circumstances, each firm must take the following precautions: (a) any trade secret submitted by a firm should be submitted in a separate, sealed envelope marked “Trade secret-Confidential and Proprietary Information – Do Not Disclose Except for the Purpose of Evaluating this Qualifications

Package”, and (b) the same trade secret/confidentiality designation should be stamped on each page of the trade secret materials contained in the envelope. Any firm that designates its entire Qualifications

Package as a trade secret may be disqualified from the selection process.

III. Contact with Town Staff https://procurement.opengov.com/signup

Maintaining the integrity of its RFQ process is of paramount importance to the Town. To this end we ask each firm’s cooperation in voluntarily refraining from contacting any members of the Town Board of

Commissioners throughout the RFQ process. Town staff will not be available for discussions of this project, other than the RFI process as outlined below.

IV. Requests for Information

Any questions regarding this RFQ shall be submitted through the eProcurement Portal Q & A feature before the deadline and according to these specifications herein. Addenda will be distributed if appropriate, based on submitted questions. There is no pre-proposal meeting scheduled.

V. Submittal Requirements

The Qualifications Package should consist of a cover letter and the tabbed sections described below. Due to demands on the time of Town Staff, limit your submittal to 10 pages, and number all pages. Longer submissions will be removed from consideration. Front and back covers, sub-tabs or dividers and cover letter are acceptable and do not count toward the page limit. Promotional literature, brochures, etc. will be considered as part of the page limit, even if they are sent as a separate file.

The cover letter must include the following:

• Contact person for questions during the selection process and provide contact information including telephone number, email and postal address.

• Identify the legal entity that would enter into a contract with the Town and include location of company headquarters, location of local office, type of business (sole proprietorship, partnership, or corporation), state of incorporation or organization, Federal Employer Identification Number, and the name and title of the person authorized to enter into an agreement.

• Provide a statement indicating the firm’s ability and willingness to negotiate in good faith a contract(s) for professional services with the Town. Notwithstanding, any contract shall meet all applicable federal, state and local laws in place at the time of such contract.

• Provide a statement regarding the firm’s possible conflicts of interest for the work.

Tab One: Information About the Team

Please provide the following information in the following order under Tab One:

• Provide an organizational chart identifying members of a representative team including sub-consultants who would likely be assigned to a project. The chart should clearly define the roles and responsibilities of the various team members.

• For proposed subconsultants, please provide the name of each firm, the office location, contract name and telephone number, and the services to be provided.

• List representative projects your firm has participated in during the past eight (8) years that demonstrate sufficient experience and/or qualifications to be successful on this project.

https://procurement.opengov.com/portal/mooresvillenc/projects/57410

• Indicate the number of professional staff available to perform the services. Emphasis should be placed on the project manager, his/her length of time with the firm, and their experience relevant to this project. Background information for all team members should include:

o Job classification o Roles and responsibilities o General summary of pertinent experience o Professional registrations and certifications listing applicable state(s) o Role (as appropriate) in projects listed elsewhere under Tab One, or role on similar project if with a previous firm o Location

• Indicate what percentage of your work will be based in the Mooresville area (as defined by a 50-mile radius), and in North Carolina in general. Indicate which members of the project team will be local. Preference will be given to firms who will manage and perform the majority of work locally.

While specific Disadvantaged or Minority Business goals are not required for this project, the Town is committed to providing opportunity for small and disadvantaged businesses to perform on its contracts. The proposal shall include a listing of all known Disadvantaged or Minority Business firms that will participate in the performance of the identified work. Include the entity through which the business is identified as Disadvantaged or Minority (eg North Carolina Department of Administration, City of Charlotte, etc).

Tab Two: Information Regarding the Services

Please provide the following information in the following order under Tab Two:

A. Describe your firm’s planned approach for this project, identifying potential complications and how they may be resolved.

B. Provide a representative timeline for the work based on experience with similar projects.

C. Summarize why your firm should be selected.

VI. Evaluation Criteria

Qualifications Packages will be evaluated on the firms’ ability to meet the requirements of this

RFQ. Specific evaluation criteria will include:

The firm’s experience in providing similar services for similar projects

• Depth and breadth of the firm’s available qualified personnel

• Proven ability to successfully deliver similar projects on time and on budget

• General quality of Qualifications Statement

Please see the Attachments section for technical specifications and attachments.

https://procurement.opengov.com/portal/mooresvillenc/projects/57410?section=489810

3. EVALUATION PHASES

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm's experience in providing similar services for similar projects N/A N/A

2. Depth and breadth of the firm's available qualified personnel Points Based 30

(30% of Total)

3. Proven ability to successfully deliver similar projects on time and on budget Points Based 30

(30% of Total)

4. General quality of Qualifications Statement Points Based 10 (10% of Total)

4. VENDOR SUBMISSIONS

4.1. Respondent Submittals*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

*Response required

4.2. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.* ☐ Please confirm

*Response required