RFQ_East_Hocking Hills_Water-Waste Water_Well #3 Pump Installation.pdf

Rev. 6/3/22

Needed Service: Hocking Hills State Park Well #3 Pump Installation

Ordering Location and Address: Hocking Hill State Park 19852 State Route 664 South Logan, Ohio 43138

Project Background: Provide all services, equipment, and supplies needed to install and test, piping, pump and water, at Hocking Hills State Park Well #3 19852 State Route664 South Logan, Ohio 43138. All work is required to meet section 3749-9 of Ohio Administrative code

Specifications/Scope of Work:

• Install pit less adapter to well casing.

• Install pump, wire, check valves and pipe into well approximately 430 feet deep.

• Install torque arrestors on piping. Torque arrestors supplied by contractor.

• Connect pit less adapter to 4-inch C 900 located approximately ten feet from well – contractor to supply parts needed.

• Connect wire from pump to junction box approximately two feet from well.

Preform EPA required well performance 24-hour pump test, drawdown testing and recovery and submit to EPA. Well design 65 gpm.

Collect EPA required water samples. Water system is Nontransient – Noncommunity.

ODNR will supply a list of samples required, provide sample containers, and deliver them to the lab.

• Camera well and supply a copy of video to ODNR.

• Install 2 bollards around well. Bollards supplied by contractor

Parts supplied by Hocking Hills State Park:

o Pit less adapter Baker 4PS810NBWE03T4E o Well Pump Goulds 65L10, 10 hp 3 phase 208 volts o 420 feet of NAPCO CERTA-LOC 3-inch schedule 80 PVC o Two 3-inch CERTA-LOC Ductile check valves o Well wire 430 feet of 8AWG Flat Jacket Submersible cable o Two, 3-inch Pipe to pump adapters, CERTA-LOC o Water sample containers from the approved laboratory. ODNR covering cost of analysis.

The contractor is responsible for the safety and security of the work site.

All work times and dates must be coordinated through the park manager to avoid conflict with campsites located nearby.

Completion: All work is to be completed within 60 days of executed Contract. No later than November 11th, 2025.

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the site. Contact Robert Baughman, Cell (614)817-3135, Robert.Baughman@dnr.ohio.gov, for site visit.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award

For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

All equipment used on-site shall be free of sediment and debris from off-site to minimize the introduction of invasive species. Any timber matting used shall be new. Previously used matting will not be permitted.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

Bill to information: (FSS requirement)

Invoices Origin-DNR-369

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

mailto:invoices@ohio.gov

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.