RFQ_East Harbor LE Building CAT6 Ethernet.pdf

Rev. 6/3/22

Needed Supply: CAT6 Ethernet Installation

Ordering Location and Address: East Harbor State Park LE Building 1169 N. Buck Rd. Marblehead, Ohio 43440

Project Background: Installation of CAT6 Ethernet throughout the building.

Specifications/Scope of Work

CAT6 ethernet runs installed in the building.

In total there will be 9 runs to wall plates in rooms (see rough drawing below “CAT6 ethernet runs”). As depicted some wall plates will have more than one ethernet jack (all rooms will have at least two per plate and three rooms will have four per plate). The jacks to be flush mount for inside walls with drywall, and they can be surface mount for any exterior walls or walls that aren’t drywall.

The runs start from the storage area/garage. There is attic access in the garage that leads to the attic above all the rooms.

• Installation of 6 wall plates having 2 CAT6 ethernet runs.

• Installation of 3 wall plates having 4 CAT6 ethernet runs.

• The vendor is responsible for demo, haul away, site clean-up.

• The vendor responsible for supplying all materials needed for the service.

We would like to purchase the items below without the installation.

• Purchase of but not to be installed, 1 wall mount rack that is 10U or larger in size.

• Purchase of but not to be installed, 1-24 port patch panel.

• Purchase of but not to be installed, 1 rack mount PDU (power distribution unit).

Completion: June 1, 2024

Project contact: Lieutenant Chad German at (419) 350-7360 to set up site visit.

Maps and/or Photos:

Site Visit & Point of Contact

Prior to submitting a bid response, offerors are encouraged to visit the East Harbor State Park LE Building 1169 N. Buck Rd. Marblehead, Ohio 43440. Contact Lieutenant Chad German at (419)350-7360 to set up site visit.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Veteran-Friendly Business Enterprise Program

The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and

2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American

Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06.

These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Bill to information: (FSS requirement)

Origin-DNR-

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 20XX.

11. Any goods/services received after June 30, 20XX will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

mailto:invoices@ohio.gov