RFQ Dyslexia Related Training Opportunities 2022.pdf

RFQ S-58100-00001924- Dyslexia-Related Training Opportunities

STATE OF OREGON

COVER PAGE

Oregon Department of Education

Request for Qualifications (RFQ)

Dyslexia-Related Training Opportunities

OregonBuys #S-58100-00001924

Date of Issue: February 1, 2022

Closing Date: March 15, 2022 at 5:00 PM PST

Issuing Office: Oregon Department of Education, Procurement Services Winona Butler, Contract Officer 255 Capitol St NE Salem, OR 97310 Phone (voice): (503) 508-8991 E-mail: winona.butler@ode.oregon.gov

It is the policy of the State Board of Education and a priority of the Oregon Department of Education there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orientation, or disability in any educational programs, activities, or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Office of the State Superintendent of Public Instruction at the Oregon Department of Education.

mailto:julia.alpernas@state.or.us

TABLE OF CONTENTS

SECTION 1: OVERVIEW………………………………………………………………………………Error!

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1.1 INTRODUCTION ...................................................................................... Error! Bookmark not defined.

1.2 CONTRACT AWARDS ............................................................................ Error! Bookmark not defined.

1.3 COST OF PREPARING AND SUBMITTING INFORMATION...............................................................Error!

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SECTION 2: BACKGROUND…………………………………………………………………………Error!

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SECTION 3: TRAINING OPPORTUNITIES …………..…………………………………………….4

3.1 TRAINING OPPORTUNITIES

SECTION 4: EVALUATION PROCESS AND LIST PLACEMENT ………………………………4

4.1 ELIGIBILITY DETERMINATION

4.2 EVALUATION CRITERIA

4.3 FINAL DYSLEXIA-RELATED TRAINING OPPORTUNITIES LIST

4.4 NOTIFICATION AND APPEALS

SECTION 5: RFQ PROCESS ………………………………………….……………………………..6

5.1 INSTRUCTIONS

5.2 CLARIFICATION OF SPECIFICATIONS OR QUESTIONS

5.3 PUBLIC INFORMATION

SECTION 6: LIST OF ATTACHMENTS …………………………….………………………………6

ATTACHMENT A TRAINING OPPORTUNITIES (RETURNABLE)

ATTACHMENT B SCORING RUBRIC (NON-RETURNABLE)

ATTACHMENT C VENDOR WORKSHEET (RETURNABLE)

ATTACHMENT D ELIGIBILITY CHECKLIST INFORMATION (NON-RETURNABLE)

SECTION 1 – OVERVIEW

1.1 Introduction

This Request for Qualifications (RFQ) is intended to solicit information from interested Vendors with regard to dyslexia-related training opportunities. Selected training opportunities will be included on an annual list developed by the Oregon Department of Education (Agency) to be released to school districts no later than June 15, 2022 and to be posted through June 14, 2023.

According to ORS 326.726, each school district shall ensure that at least one Kindergarten through grade five teacher in each kindergarten through grade five school has received training related to dyslexia. If the trained teacher leaves the school, districts must identify another teacher to complete the training by the beginning of the next school year. Designated teachers from each school will have the opportunity to select a training opportunity or combination of training opportunities from the annual list based on their needs for scheduling, location, and cost to fulfill the requirements of the legislation.

1.2 Contract Awards

No contracts will be awarded as a result of this RFQ. Any contracts for services will be executed between the school district and the selected Vendor based on the annual list of qualified Vendors developed and released by the Agency to all school districts on or before June 15, 2022.

The school district is responsible for incurring the cost of the training(s) and will directly pay vendors offering training opportunities that are included on the Agency’s annual list.

1.3 Cost of Preparing and Submitting Information

All cost incurred in preparing and submitting a response to this RFQ will be the responsibility of the Vendor and will not be reimbursed by Agency.

SECTION 2 – BACKGROUND

According to ORS 326.726 and OAR 581-002-1805, Agency is required to annually develop a list of training opportunities related to dyslexia according to the following mandatory requirements:

• Comply with the knowledge and practice standards of an international organization on dyslexia;

• Enable the teacher to understand and recognize dyslexia; and

• Enable the teacher to implement instruction that is systematic, explicit and evidence-based to meet the educational needs of students with dyslexia.

Based on the above requirements, Vendors may provide information on training opportunities that focus on one, two, or all three of the following areas:

1. Understanding and recognizing dyslexia;

2. Using evidence-based practices to systematically and explicitly teach the foundational skills in reading; and/or

3. Intensifying instruction to meet the needs of students with severe reading difficulties, including dyslexia.

Each teacher must complete all three areas of the training. This can be accomplished from selecting training from one vendor that includes training on all three focus areas or by selecting trainings across vendors to collectively address all three areas.

The Agency requests that the training opportunities be program-neutral. The training will provide teachers with knowledge and skills necessary to present systematic, explicit, and evidence-based reading instruction, but not focus on providing specific training on a particular intervention program or curriculum.

The training list must include at least one opportunity that is provided entirely online.

There is no existing classroom time requirement, rather the training opportunities must satisfy the requirements as outlined above.

SECTION 3 – TRAINING OPPORTUNITIES

3.1 Training Opportunities

The Agency is collecting vendor information to develop a list of dyslexia training opportunities for use by Oregon school districts.

3.1.1 To be considered for inclusion on the annual list of dyslexia-related trainings, the Vendor shall complete the information as outlined in Attachment A-Returnable Training Opportunities and submit to the Agency.

3.1.2 In addition to the description of training characteristics above, for each Focus Area of Training the following training materials must be submitted in electronic form as instructed in Section 5:

• Training agenda,

• Training outline,

• Training syllabus,

• Full PowerPoint presentation,

• Training Manual, if available,

• Reference list for content of training (Content & strategies presented should be evidence-based),

• Copies of any hand-outs or other materials to be shared with participants.

SECTION 4 – EVALUATION PROCESS AND LIST PLACEMENT

4.1 Eligibility Determination

Responses received prior to Closing will be reviewed for completeness using a checklist for eligibility. If the Response is unclear, the Dyslexia Specialist may request clarification from Vendor.

Completed Responses received by March 15, 2022 will be reviewed and may be accepted for inclusion on the Dyslexia-Related Training Opportunities released by the Agency on June 15, 2022.

4.2 Evaluation Criteria

Responses meeting the requirements outlined in section 3 will be evaluated by an Evaluation Committee.

Evaluators will review and score applications based on the scoring matrix (4.2.1 Dyslexia-Related Training Opportunities Response Scoring Matrix) below. The Scoring Rubric is also attached to provide vendors with the specific criteria used to evaluate the response (Attachment B).

Vendors are requested to provide the evaluators with explicit information regarding where in the training materials specific content that addresses each criteria can be found. This information must be submitted on the Vendor Worksheet (Attachment C). The Dyslexia Specialist may request further clarification to assist the Evaluation Committee in gaining additional understanding of Response. A reply to a clarification request must be to clarify or explain portions of the already submitted Response and may not contain new information not included in the original Response.

4.2.1 Dyslexia-Related Training Opportunities Response Scoring Matrix

Each training component and the training materials as indicated in the table below will be scored based on whether the criteria is present and sufficient. A response must meet all of the criteria in each scored area to be included on the Dyslexia-Related Training Opportunities List.

Information collected that is not scored will be presented to districts for vetted trainings as part of the list.

Y Present and sufficient – Criteria Met O Not Proficient: Present, but not sufficient N Not Proficient: No evidence found Component Understanding &

Recognizing Dyslexia Foundational Skills in Reading

Intensifying Instruction

1. Title not scored not scored not scored

2. Focus of Training not scored not scored not scored

3. Description not scored not scored not scored

4. Lead Trainer SCORED SCORED SCORED

5. Accreditation Status not scored not scored not scored

6. Length of Training not scored not scored not scored

7. Training Dates not scored not scored not scored

8. Flexible Dates not scored not scored not scored

9. Training Location not scored not scored not scored

10. Flexible Location not scored not scored not scored

11. Cost not scored not scored not scored

12. Max Number of Participants not scored not scored not scored

13. Training Offers Accreditation not scored not scored not scored

14. Format of Training not scored not scored not scored

15. Online Training not scored not scored not scored

16. Components of Understanding

Dyslexia

SCORED NA NA

17. Components of Instruction NA SCORED SCORED

18. Classroom Application NA not scored not scored

19. Practice/Application of Skills NA SCORED SCORED

20. Assessment to Inform Instruction NA SCORED SCORED

21. Demonstration of Mastery SCORED SCORED SCORED

22. Certificate of Completion SCORED SCORED SCORED

23. Training Materials:

Training Agenda/Outline/Syllabus PowerPoint Presentation Training Manual Reference List Hand Outs

SCORED SCORED SCORED

OVERALL SCORE

(Proficient/Not Proficient)

4.3 Final Dyslexia-Related Training Opportunities List

Responses that meet all of the criteria in each scored area will be included on the Agency’s annual list of Dyslexia-Related Training Opportunities.

4.4 Notification and Appeals

Following the close of the RFQ, Vendors will be notified via email as to whether or not they will be included on the Dyslexia-Related Training Opportunities List. This process may take 4-6 weeks. This is a request for qualifications and does not have an appeals or protest process.

SECTION 5 – RFQ PROCESS

5.1 Instructions:

Responses for training opportunities to be considered for inclusion on the Agency’s annual training list to be released to districts by June 15, 2022 will be accepted beginning the date this RFQ was issued and the RFQ process will remain open through March 15, 2022.

5.1.1 Please submit your responses describing the characteristics of the training opportunity in Section

3.1.1 (Attachment A), Vendor Worksheet (Attachment C) and any additional training materials into this Smartsheet Link:

https://app.smartsheet.com/b/form/59e11b9bc252470d93a32e23f4086abd The Smartsheet form includes a field where a link to a folder in Google Drive can be shared. It also provides the option to attaching materials directly to the form.

5.1.2 Current Vendors.

Current vendors do not need to respond to this RFQ. Agency will issue a Renewal Form no later than March 15, 2022, to be returned to Agency for review no later than May 15, 2022.

The Renewal Form will request current vendors to certify that the training version previously approved through the Agency review process will continue to be implemented in the 2022- 2023 school year.

Once renewed by Agency, vendor may continue to provide training only on the focus areas approved in the review process.

Any new training opportunities must go through the annual Request for Qualification (RFQ) process for approval.

5.2 Clarification of Specifications or Questions

Request for clarifications or other questions may be submitted at any time throughout the RFQ process until March 7, 2022 at 5:00 PM PST via email. Submit the email as follows:

To: Sarah Thorud sarah.thorud@ode.oregon.gov Email Subject: 2022 RFQ S-58100-00001924 Dyslexia Training Questions To assure accurate responses, requests must include Section/Cite heading and/or question number.

Responses to clarifications and questions will be answered as received. Replies will be sent to the Vendor via email. In addition, all questions and answers will be posted in OregonBuys and updated weekly. It is the Vendor responsibility to check OregonBuys for updates.

5.3 Public Information

All information submitted will be considered public information unless the Vendor indicates the information to be treated as confidential on the returnable documents, and the information is considered exempt under ORS 192.501 or 192.502.

SECTION 6 – LIST OF ATTACHMENTS

ATTACHMENT A TRAINING OPPORTUNITIES (RETURNABLE)

ATTACHMENT B SCORING RUBRIC (NON-RETURNABLE)

ATTACHMENT C VENDOR WORKSHEET (RETURNABLE)

ATTACHMENT D ELIGIBILITY CHECKLIST INFORMATION (NON-RETURNABLE)

https://app.smartsheet.com/b/form/59e11b9bc252470d93a32e23f4086abd mailto:sarah.thorud@ode.oregon.gov