RFQ-DTD-FY2023-002_-_Security_System_Upgrade.doc

State of California – Department of Fish and Wildlife – RFQ-DTD-FY2023-002

STATE OF CALIFORNIA

DEPARTMENT OF FISH AND WILDLIFE – DATA AND TECHNOLOGY DIVISION

Request for Quote For Information Technology

Services

DUE DATE

05/24/2024 Responses must be received by the California Department of Fish and Wildlife before 2:00PM on the due date.

RFQ-DTD-FY2023-002

ADD.

DATE

5897TANT: Read attached General Provisions carefully before bidding. AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTINED IN S

5/06/2024

DELIVERY DATE

As Specified

PAGE

SUPPLIER CONTACT:

EMAIL:

SUPPLIER NUMBER:

FOR FURTHER INFORMATION, CONTACT:

Procurement Contact: Edward Drennan Email: ITProcurement@wildlife.ca.gov Ship To:

California Department of Fish and Wildlife 1701 Nimbus Road, Suite A

Rancho Cordova, CA 9567

ARE YOU CLAIMING PREFERENCE

AS A CALIFORNIA CERTIFIED SMALL BUSINESS?

YES NO

IF YES, MANUFACTURER?

YES NO

ARE YOU A NON-SMALL BUSINESS CLAIMING AT LEAST 25% SMALL BUSINESS SUBCONTRACTOR PREFERENCE?

YES NO

NAME (PRINT)

TITLE

Return Quote To:

Email: ITProcurement@wildlife.ca.gov RFQ-DTD-FY2023-002 in the subject line

Or CDFW IT Procurement

PO Box 944209

Sacramento, CA 94244-2090

SECTION 14835 ET SEQ. OF THE

CALIFORNIA GOVERNMENT CODE REQUIRES THAT A 5% PREFERENCE BE GIVEN TO BIDDERS WHO QUALIFY AS A SMALL BUSINESS OR BIDDERS WHO QUALIFY AS A NON-SMALL BUSINESS CLAIMING AT LEAST 25% CALIFORNIA CERTIFIED SMALL BUSINESS PARTICIPATION. FOR REQUIREMENTS SEE TITLE 2, CALIFORNIA CODE OF REGULATIONS, SECTION 1896, ET SEQ. THE REQUIREMENTS FOR NONPROFIT VETERAN SERVICE AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTAINED IN SECTION 999.50 ET SEQ. OF THE MILITARY AND VETERANS CODE.

SIGNATURE DATE

TELEPHONE NUMBER FAX NUMBER

FEDERAL EMPLOYER IDENTIFICATION NUMBER

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DECLARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows:

(1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

SCOPE

This solicitation is being conducted by the State of California, Department of Fish and Wildlife (CDFW), Data and Technology Division (DTD), on behalf of Region 2. The purpose of this Request for Quote for Information Technology (IT) Services is to upgrade the security system of the Region 2 headquarters to include cameras, access control system, and an intrusion alarm system.

Installation Location:

1701 Nimbus Road, Suite A

Rancho Cordova, CA 9567

Table of Contents

3REQUIREMENTS

3I. GENERAL INFORMATION

3A. BACKGROUND AND PURPOSE

3B. AVAILABILITY

3C. PERIOD OF PERFORMANCE

4D. KEY ACTION DATES

4E. PROTESTS

5F. RESPONSIVE BIDDER

5G. RESPONSIBLE BIDDER

5H. BID SUBMISSION INSTRUCTIONS

8I. QUESTIONS REGARDING THE RFQ

8J. REQUEST TO CHANGE REQUIREMENTS OF THE RFQ

8K. PRICES

8L. RFQ-DTD-FY2023-002 RESPONSE GUIDELINES

9M. RESPONSE CONTENT

16II. EVALUATION INFORMATION

16A. EVALUATION PROCESS

17B. EVALUATION CRITERIA

18C. SCORING

20EXHIBIT A – SCOPE OF WORK

21COVER SHEET

22COST SHEET

23MINIMUM AND DESIRED EXPERIENCE AND QUALIFICATIONS WORKSHEET

24CUSTOMER EXPERIENCE REFERENCES FORM

25CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

26BIDDING PREFERENCES AND INCENTIVES

27CONFIDENTIALITY STATEMENT

Region 2 Heaquarters Security System Upgrade

REQUIREMENTS

You are invited to review and respond to this Request for Quote for IT Services (RFQ-DTD-FY2023-002), entitled (insert name of department, number of quote and name of project). In submitting your quote, you must comply with the instructions found herein. The services required are delineated in the Scope of Work (SOW).

Please read the enclosed document carefully.

Quotes must be received no later than the date and time specified on the face of the RFQ-DTD-FY2023-002 and in Section D. Key Action Dates.

I. GENERAL INFORMATION

A. BACKGROUND AND PURPOSE

The Region 2 Headquarters’ (R2HQ) current security surveillance system, building access control system, and intrusion alarm system are outdated, no longer supported by manufacturers. We have no security surveillance and cannot issue new access cards to new employees. It is necessary to have a functioning security surveillance system, building access control, and intrusion alarm systems for the safety and security of CDFW staff and property.

B. AVAILABILITY

The selected contractor must be able to meet the requirements of this RFQ-DTD-FY2023-002 and be ready to begin work by 6/15/2024.

C. PERIOD OF PERFORMANCE

The term of this Agreement begins once the contract is fully executed, anticipated 6/05/2023 at the rates specified in Attachment 2 Cost Sheet that includes optional costs for optional extensions to the contract. The period of performance must be changed by a written Amendment to the Agreement, if CDFW exercises its option to extend services.

The contractor shall not be authorized shall not be authorized to deliver or commence performance of services as described in the SOW until written approval has been obtained from all entities. No delivery or performance of service may commence prior to the execution of the Agreement.

D. KEY ACTION DATES

Listed below are the key action dates and times by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this RFQ-DTD-FY2023-002.

At 10:00 am PST

at 3:00 pm PST

*These Key Action Dates are subject to change, depending on the length of time taken for the evaluation process. Only active participants will be notified of such date changes.

**Site Walkthrough – CDFW will be conducting a site walkthrough on 5/13/2024 at 10:00am PST for all interested bidders. Please email ITProcurement@wildlife.ca.gov by 5/10/2024 with a list of visiting members so we can coordinate appropriate staff.

Walkthrough Location:

1701 Nimbus Road, Suite A

Rancho Cordova, CA 9567

E. PROTESTS

Any bidder’s issues regarding the Intent to Award shall submit a protest in written format via email, to the procurement contact identified in the solicitation by the date and time specified in section B. Key Action Dates. Failure to submit a timely, written notice of intent to protest waives Bidder’s right to protest.

These issues will first try to be resolved by the contact for the solicitation. If they result in a protest, the protest will be submitted to the California Department of General Services. The buyer (procurement contact) will check the “protest flag” in the FI$Cal system. When the protest flag is checked, the system will put the solicitation on hold. The protest flag will also trigger a protest notification to the buyer (procurement contact) and DGS/PD/DRU.

Bidder is to send the notice of intent to protest to:

Dispute Resolution Unit Department of General Services

Procurement Division 707 Third St., 2nd Floor West Sacramento, CA 95605 Dispute Resolution Unit Department of General Services

Procurement Division 707 Third St., 2nd Floor West Sacramento, CA 95605

Email: PDProtest@dgs.ca.gov

Copies of the protest are to be sent to the Procurement Contact listed on the first page of this RFQ.

Within 10 calendar days after filing a protest, the protesting bidder shall file with the Department of General Services a full and complete statement specifying in detail the grounds of the protest and the facts in support thereof. Untimely submission of the complete protest filing waives the Bidder’s right to protest.

F. RESPONSIVE BIDDER

A supplier provides a bid response that is compliant with solicitation requirements and indicates performance without material deviation from the terms and conditions of the proposed contract. A deviation is material if the Bidder’s response is not in substantial accord with the solicitation requirements, provides an advantage to one Bidder over other Bidders, or has a potentially significant effect on the delivery, quantity, or quality of items bid , amount paid to the supplier, or on the cost to the State. Material deviations cannot be waived.

G. RESPONSIBLE BIDDER

A supplier who is responsible and submits a responsive quote is one who clearly indicates compliance without material deviation from the solicitation’s terms and conditions and who possesses the experience, facilities, reputation, and financial resources existing at the time of contract award.

H. BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions to whom and where to submit a bid. The Department of Fish and Wildlife, Data and Technology Division makes no guarantee that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any submission requirements. If there is a question regarding how to submit a bid, please contact the Procurement Contact listed on the first page of the solicitation document.

1. Proposals should provide straightforward and concise descriptions of the bidder’s ability to satisfy the requirements of this RFQ. The proposal must be complete and accurate. Omissions, inaccuracies, or misstatements will be sufficient cause for rejection of a proposal.

2. BID SUBMISSION

Responses must be submitted by the due date and time identified on the first page of this RFQ and in Section D, Key Action Dates. Proposals received after this date and time will not be considered. If there is a question regarding how to submit a bid, please contact the Procurement Contact listed on the first page of the solicitation document.

3. SUBMISSION INSTRUCTIONS

a. Approved Submission Methods

· Emailed Quotes: Quotes submitted via email must be submitted to ITProcurement@wildlife.ca.gov by the date and time specified on page one of this RFQ. The email must be clearly marked with the RFQ number and title, and your firm name to the Procurement Contact identified on the first page of this RFQ.

· Mail proposals to the following address:

California Department of Fish and Wildlife

Data and Technology Division – IT Procurement

PO Box 944209 Sacramento, CA 95244-2090

· Hand Delivered Submissions:

IT Procurement

1700 9th Street

3rd Floor

Sacramento, CA 95811

b. Excluded Submission Methods

· Facsimile (Fax) will not be accepted.

4. Proposals not marked as indicated may be rejected and returned to the proposer.

5. Proposer Warning for Deliveries: CDFW’s internal processing of U.S. mail may add up to 48 hours to the delivery time. If you choose hand delivery, allow sufficient time to locate parking and for visitor security procedures. You will need to provide the security personnel with the name and telephone number of the person to whom the package is to be delivered. Security personnel will not accept delivery. Security will only notify the appropriate staff to accept the delivery.

6. All proposals shall include the documents identified as required in Section M, Response Content. Proposals not including the required documents shall be deemed non-responsive. A non-responsive proposal is one that does not meet the basic proposal requirements.

I. QUESTIONS REGARDING THE RFQ

Bidders requiring clarification of the intent or content of this RFQ or on procedural matters regarding the competitive RFQ process may request clarification by submitting questions in accordance with the Key Action Dates, in an email clearly marked “Questions Relating to RFQ-DTD-FY2023-002” to the Procurement Contact identified on the first page of this RFQ. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the quote due date.

J. REQUEST TO CHANGE REQUIREMENTS OF THE RFQ

Bidders may request changes to the requirements of the RFQ if the Bidder believes that one or more of the RFQ requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in Section D, Key Action Dates, in an email clearly marked “Request to Change Requirements of the RFQ-DTD-FY2023-002” to the Procurement Contact identified on the first page of this RFQ. If the State accepts the recommended changes, an addendum will be issued to reflect the change to the RFQ requirements. No request for changes will be accepted other than in writing per the instructions above.

K. PRICES

Prices noted on Attachment 3, Cost Worksheet shall be all inclusive. Only the prices/charges submitted in the quote response shall be accepted and included in the awarded contract.

Sales tax if applicable will be included as a separate line of the quote; sales tax will not be used in calculation of lowest bid. If awarded this quote, sales tax should be added as a separate line item in the cost worksheet. The sales tax rate applied should be based on the rate of the area where the product is to be delivered.

L. RFQ-DTD-FY2023-002 RESPONSE GUIDELINES

This RFQ-DTD-FY2023-002 and the Contractor’s quote in response to this document will be made a part of the contract. Responses to this RFQ must contain all data/information requested and must conform to the format described in this RFQ. It is the Contractor’s responsibility to provide all required data and any other information deemed necessary for the State’s evaluation team to determine and verify the Contractor’s ability to perform the tasks and activities defined in the Contractor’s Scope of Work.

M. INSURANCE

The Contractor will be required to maintain the following insurance coverage throughout the duration of this agreement and must supply proof of coverage upon request by CDFW. Insurance must be in accordance with the Exhibit D CDFW Additional Provisions.

A. Commercial General Liability (limits not less than $1,000,000 per occurrence with a $2,000,000 annual policy aggregate)

B. Automobile Liability (limits not less than $1,000,000 combined single limit per accident)

C. Workers Compensation and Employers Liability (limits of $1,000,000 are required. The waiver of subrogation endorsement must also be provided).

The above policies must each be endorsed to include “the State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract”.

N. RESPONSE CONTENT

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

FORMCHECKBOX

Attachment 1, Cover Sheet: Bidder must complete and attach the cover sheet included in this

RFQ

FORMCHECKBOX

Signed RFQ solicitation document

FORMCHECKBOX

Attachment 3, Cost Worksheet: Bidder must complete the cost worksheet that identifies total cost per transaction as described in the Scope of Work

FORMCHECKBOX

Seller Permit Information (if applicable)

FORMCHECKBOX

Darfur Contracting Act Certification:

FORMCHECKBOX

Bidder Declaration Form (GSPD-05-105]

FORMCHECKBOX

Disabled Veteran Enterprise Declarations (STD. 843) (if applicable)

FORMCHECKBOX

Proof of Certified Small Business or Disabled Veterans Business Enterprise (SB/DVBE) (if applicable)

FORMCHECKBOX

Secretary of State Certification (if applicable)

FORMCHECKBOX

TACPA Preference Package (for contracts that exceed $100,000)*

FORMCHECKBOX

Attachment 18, California Civil Rights Laws Certification (for all acquisitions that exceed $100,000)

FORMCHECKBOX

Attachment19, Bidding Preferences and Incentives

FORMCHECKBOX

Payee Data Record (STD. 204)

FORMCHECKBOX

Attachment 21, Confidentiality Statement:

The Confidentiality Statement must be signed and dated by an authorized representative and/or corporate officer of the company on behalf of the company and its employees.

*If you qualify for more than one bidding preference (TACPA, Small Business), the maximum preference allowed by law is 15% or $100,000.

Failure to return any of these items with your quote response may result in your quote being considered non-responsive.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the RFQ. Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s). The checklist is only a tool to assist participating Bidders in compiling their final quote response. Bidders are encouraged to carefully read the entire RFQ. The need to verify all documentation and responses prior to the submission of final quotes cannot be over emphasized.

BIDDER INSTRUCTIONS:

The Bidder Instructions applicable to this solicitation are located here:

http://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

GENERAL PROVISIONS:

Bidders are advised that deviations from the State approved Terms and Conditions may be grounds for rejection of their quote.

The contract awarded as a result of this solicitation shall automatically incorporate by reference the GSPD – 401IT, Rev. 9/5/2014 General Provisions – Information Technology, which can be found at the following URL:

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/GSPD401IT14_0905.pdf?la=en&hash=966B461B3B4FC01026962D7849A0AEB78B70ECE3

PROHIBITION ON TAX DELINQUENTS BIDDING:

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. The Franchise Tax Board (FTB) and the California Department of Tax and Fee Administration (CDTFA) will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting on July 1, 2012 prior to executing contracts state agencies must check the FTB and CDTFA lists to ensure the proposed awardee/vendor is not on either list. If the proposed awardee is on either list, the bid may be considered non-responsive.

https://www.ftb.ca.gov/about-ftb/newsroom/top-500-past-due-balances/corporate-income-tax-list.html https://www.cdtfa.ca.gov/taxes-and-fees/top500.htm

CALIFORNIA SELLER’S PERMIT:

This RFQ is subject to all requirements set forth in §6452, §6487, §7101 and §18510 of the Revenue and Taxation Code, and §10295 of the Public Contract Code, requiring Bidders (if providing tangible goods) to provide a copy of their retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates issued by the State of California Department of Tax and Fee Administration. For more information on seller’s permit or certification of registration, refer to the following link:

https://www.cdtfa.ca.gov/services/permits-licenses.htm

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bid (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See #1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b).

The Darfur Contracting Act form can be located at:

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

DECLARATION FORMS

1. BIDDER DECLARATION (GSPD-05-105)

All Bidders must complete the Bidder Declaration form and include it with the bid response. When completing the declaration, Bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded an Agreement are contractually obligated to use the subcontractors for the corresponding work identified, unless the State agrees to a substitution, and it is incorporated by amendment to the Agreement. The Bidder Declaration (GSPD-05-105) form can be located at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

2. DISABLED VETERAN BUSINESS ENTERPRISE DECLARATIONS (STD 843)

Bidders who have been certified by the State of California as a DVBE (or who are bidding rental equipment and have obtained the participation of Subcontractors certified by the State of California as a DVBE) must also submit a completed Disabled Veteran Business Enterprise Declaration form. All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). The completed form should be included with the bid response. The Disabled Veteran Business Enterprise Declarations (STD 843) can be located at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf At the State’s option prior to award, Bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for quote rejection.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM REQUIREMENTS AND DVBE INCENTIVE:

For the purposes of this solicitation, the Disabled Veteran Business Enterprises (DVBE) participation requirement has been waived.

This solicitation provides an incentive for DVBE participation.

In accordance with Military and Veterans Code §999.5(a), an incentive will be given to all Bidders who exceed the three percent (3%) DVBE mandatory participation. For Contract award evaluation purposes only, the State shall apply the incentive amount based on the amount of DVBE participation obtained above the three percent (3%) requirement. The incentive is only given to those Bidders who are responsive to the DVBE program requirement and propose DVBE participation in the resulting Contract that exceeds the mandatory three percent (3%) requirement. If the Bidder is claiming a DVBE incentive, the Bidder must complete the Bidder Declaration GSPD-05-105 form (Attachment 6), the DVBE Declaration (STD 843) (Attachment 7) for each DVBE, and Bidding Preferences and Incentives (Attachment 8) if applicable, and submit with their Final bid. If the Bidder is not using subcontractors, the Bidder is still required to complete Attachment 6 Bidder Declaration GSPD-05-105 form, answering the applicable questions on the form and submit with final bid.

SMALL BUSINESS PREFERENCE:

§14835 et seq. of the California Government Code requires that a five percent (5%) preference be given to Bidders who qualify as a small business. The rules and regulations of this law, including the definition of a small business, or qualifying non-small business, are contained in Title 2, California Code of Regulations, §1896 et seq. The definition of nonprofit veteran service agencies qualifying as a small business is contained in §999.50 et seq. of the Military and Veterans Code. Bidders must mark the appropriate box on the first page of this RFQ indicating whether or not they are claiming the Small Business Preference and complete the Bidder Declaration GSPD-05-105.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the quote due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

More information regarding the Small Business Preference may be found at:

https://www.dgs.ca.gov/PD/Certification-Program

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE:

A five percent (5%) proposal preference is available to Bidders who qualify as a non-small business claiming at least 25 percent (25%) California-certified small business subcontractor participation. If claiming the non-small business subcontractor preference, the Bidder’s response must include a list of the small businesses with which the firm commits to subcontract in an amount of at least 25 percent (25%) of the net proposal price with one (1) or more California-certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code §14838(b)(1)(2).

Bidders claiming the five percent (5%) preference must commit to subcontract at least 25 percent (25%) of the net proposal price with one (1) or more California-certified small businesses.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5 p.m. on the quote due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

The preference to a non-small business firm that commits to small business or microbusiness subcontractor participation of 25 percent (25%) of its net proposal price shall be five percent (5%) of either the lowest responsive, responsible firm’s price. A non-small business, which qualifies for this preference, may not take an award away from a certified small business.

If claiming a small business preference or using small business subcontractors, the Bidder must complete and submit GSPD-05-105 Bidder Declaration. If Bidder is not using subcontractors, complete the Bidder Declaration answering the applicable questions and return with the final proposal.

SMALL BUSINESS REGULATIONS:

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals can be viewed at https://www.dgs.ca.gov/PD/Services/OSDS/Regulations

COMMERCIALLY USEFUL FUNCTION:

All certified small business, micro business, and/or DVBE Contractors, subcontractors or suppliers must meet the commercially useful function requirements under Government Code Section 14837

(for SB), Military and Veterans Code Section 999 (for DVBE), and Title II California Code of

Regulations, Section 1896.4 and 1896.62.

A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor’s, subcontractor(s), or supplier’s role is limited to that of an extra participant in the transaction, the awarded contract, or project through which funds are passed to obtain the appearance of small business or micro business participation.

All Bidders and subcontractors identified in the proposal response to fulfill the requirements for one (1) or more of the socio-economic programs (DVBE and small business) must perform a commercially useful function (CUF) in the resulting contract. CUF is defined pursuant to Military and Veterans Code §999(b)(5)(B) and Government Code §14837(d)(4)(A) for the DVBE and small business programs, respectively.

Bidders claiming one (1) or more of the socio-economic programs must complete and submit as part of the quote GSPD-05-105 Bidder Declaration, available at: https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf If Bidder is not using subcontractors, complete the Bidder Declaration answering the applicable questions and return with the quote. Bidder(s) may be required to submit additional written clarifying information regarding CUF. Failure to submit the requested written information as specified may be grounds for quote rejection.

SECRETARY OF STATE CERTIFICATION:

If required by law, the prime contractor must submit a certificate of status from the California Secretary of State, showing that the prime contractor is certified with the California Secretary of State to do business in the State of California. If the Bidder does not currently have this certification, the firm must be certified before a contract award can be made and must provide information in their quote to support the status of its application to be certified to do business in the State of California.

Domestic and foreign corporations, Limited Liability Companies (LLCs), Limited Liability Partnerships (LLPs) and Limited Partnerships (LPs) must be registered with the California Secretary of State to be awarded the contract. The California Secretary of State Certificate of Status must be included with the quote.

https://businesssearch.sos.ca.gov/

TARGET AREA CONTRACT PREFERENCE ACT (TACPA):

TACPA will be granted to California-based firms in accordance with Government Code §4530 whenever contracts for goods or services are in excess of $100,000 and the Bidder meets certain requirements as defined in the California Administrative Code (Title 2, §1896.30 et seq.) regarding labor needed to produce the goods or provide the services being procured. The TACPA is optional on the part of the Bidder (not mandatory), is for proposal evaluation purposes only, and does not alter the amount of the awarded Contract.

Bidders wishing to take advantage of this preference will need to review the website below and submit the appropriate response forms in quote response.

The required applications/forms are as follows:

· TACPA (STD. 830)

· Bidder’s Summary of Contract Activities and Labor Hours (DGS/PD 525)

· Manufacturer Summary of Contract Activities and Labor Hours (DGS/PD 526) http://www.documents.dgs.ca.gov/pd/poliproc/tacpapage.pdf

PAYEE DATA RECORD:

The Payee Data Record (STD. 204) indicates the Bidder is subject to state income tax withholdings pursuant to California Revenue and Taxation Code §18662.

Bidders must complete a Payee Data Record and submit it with their quote. The Bidder must provide the company’s Federal Employer Identification Number (Business IRS Number) with their final proposal submission on this form. The form can be located at the following website: http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

CHANGE ORDERS:

Any Contract resulting from this quote may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Changes amending, modifying or terminating the Contract, including any modifications of the compensation payable, may be issued only by the State Procurement Contact. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

II. EVALUATION INFORMATION

A. EVALUATION PROCESS

Responses to this RFQ will first be reviewed for responsiveness to all requirements of Exhibit A and required attachments. If a response is missing information required in any attachment it may be deemed not responsive.

Responsive offers will be scored on the lowest cost criterion. Further review is subject to DTD’s discretion.

B. EVALUATION CRITERIA

The overall responsiveness of each RFQ response is based on the complete response from the bidder to the RFQ requirements, including the Scope of Work for the project. The following three sub-sections and criteria will be reviewed by the State’s evaluation team.

Phase 1

1. Administrative Requirements Evaluation Criteria (Pass/Fail)

Responses are reviewed to ensure the submitted offer contains all administrative sections required and listed in. The Contractor will receive a Pass/Fail for this part of the evaluation. A Fail shall prevent the Contractor from moving on in the evaluation process.

EXHIBIT A – SCOPE OF WORK

1. Scope of Work

Background and Objectives

The Region 2 Headquarters’ (R2HQ) current security surveillance system, building access control system, and intrusion alarm system are outdated, no longer supported by manufacturers. We have no security surveillance and cannot issue new access cards to new employees. It is necessary to have a functioning security surveillance system, building access control, and intrusion alarm systems for the safety and security of CDFW staff and property.

Installation Location:

1701 Nimbus Road, Suite A

Rancho Cordova, CA 9567

Work to be Performed:

The Contractor will provide the following services:

IP Video Surveillance System Video surveillance system needs to include fixed cameras to provide visual monitoring of the front parking lot, back parking lot, front lobby, behind the front counter, north side entrance, south side entrance, and the disposal area next to the north entrance. Please see Attachment A for video surveillance camera locations and coverage.

Objectives and Deliverables:

· Provide and install:

· (13) Milestone XProtect Express+ Device Licenses.

· To be added to future Milestone XProtect server being installed and provided under Wildlife Rehabilitation Project.

· (2) 16-port Axis PoE Network Switch.

· (11) Axis M3116-LVE 4MP Fixed IP Cameras.

· (2) Axis M4318-PLVE 12MP 360-Degree Panoramic IP Cameras.

· (2) 24-Port Patch Panels

· (1) Wall-Mount Vertical Equipment Cabinet with 4U Vertical and 4U Horizontal.

· All required Cat6 plenum cabling and support for (3) new camera locations located in warehouse area.

· Provide all required programming, and camera aim/focus adjustments.

· Provide training for IP Video Surveillance System.

Access Control System

Objectives and Deliverables:

· Provide and install:

· (1) S2 Network Node in wall-mount enclosure.

· (4) S2 2-door Application Blades.

· (1) 8-Door Access Control Power Supply.

· (4) 12VDC 7Ah Batteries

· (7) HID Signo Multi-Technology Proximity Card Readers.

· Provide (200) HID iClass SE Proximity Cards.

· Provide labor to reconnect existing cabling for (7) Access Control Doors.

· Connect to customer provided network switch.

· Provide required system programming, testing, and training.

Intrusion Alarm System

Objectives and Deliverables:

· Provide and install:

· (1) DMP XT50 Control Panel with Dialer and Network Communications.

· (1) DMP Cellular Communicator.

· (1) DMP Output Expansion Module.

· (1) DMP LCD Keypad.

· (2) Hard-Wires Duress Buttons.

· (1) 12VDC 7Ah Battery.

· Provide labor to reconnect existing strobe circuit at panel.

· Provide labor to reconnect existing cabling for above-mentioned intrusion alarm devices.

· Connect to customer provided network switch.

Access Control and Network Camera for Evidence Room

Objectives and Deliverables:

· Provide and install:

· (1) Milestone XProtect Express+ Device Licenses.

· (1) Axis M3116-LVE 4MP Fixed IP Cameras.

· All required Cat6 plenum cabling and support.

· (1) HID Signo Multi-Technology Proximity Card Reader.

· (1) Bosch DS160 Request to Exist Sensor.

· Door Position Switch at (1) Access Controlled Door.

· Provide labor to connect to customer-provided electrified hardware (1) Access Controlled Door.

· Provide required system programming, testing, and training.

COVER SHEET

The submission of this quote does not obligate the Department of Fish and Wildlife to fund the proposed contract. If the quote is approved for funding, a contract will be executed between the State of California and the bidder. When funding is authorized, the bidder will be expected to adhere to the terms of the executed contract.

The undersigned bidder hereby proposes to furnish all labor, materials, tools and equipment, to provide services in accordance with the specifications and provisions received with RFQ-DTD-FY2023-002.

1. Full Legal Name of Bidder’s Organization:

2. Mailing Address:

Street

City

State

Zip

Telephone

FAX

Email

3. Federal Taxpayer Identification Number:

4. Principal who is authorized to bind the bidder:

Typed Name

Title

Original Signature

Date

5. Bidder’s contact person shall be:

(Name and Phone Number)

COST WORKSHEET

Contractors should use the Bid Cost Worksheet below as a template for providing cost information for the services as described in the Scope of Work.

For the purposes of evaluation and award of the contract, the bid price will be based on the total cost for the following services. Bids that do not include a cost for all items will be disqualified.

· (13) Milestone XProtect Express+ Device Licenses.

· (2) 16-port Axis PoE Network Switch.

· (11) Axis M3116-LVE 4MP Fixed IP Cameras.

· (2) Axis M4318-PLVE 12MP 360-Degree Panoramic IP Cameras.

· (2) 24-Port Patch Panels

· (1) Wall-Mount Vertical Equipment Cabinet with 4U Vertical and 4U Horizontal.

· All required Cat6 plenum cabling and support for (3) new camera locations located in warehouse area.

· S2 Network Node in wall-mount enclosure.

· (4) S2 2-door Application Blades.

· (1) 8-Door Access Control Power Supply.

· (4) 12VDC 7Ah Batteries

· (7) HID Signo Multi-Technology Proximity Card Readers.

· Provide labor to reconnect existing cabling for (7) Access Control Doors.

· Connect to customer provided network switch.

· Provide required system programming, testing, and training.

· (1) DMP XT50 Control Panel with Dialer and Network Communications.

· (1) DMP Cellular Communicator.

· (1) DMP Output Expansion Module.

· (1) DMP LCD Keypad.

· (2) Hard-Wires Duress Buttons.

· (1) 12VDC 7Ah Battery.

· Provide labor to reconnect existing strobe circuit at panel.

· Provide labor to reconnect existing cabling for above-mentioned intrusion alarm devices.

· Connect to customer provided network switch.

· Provide and install:

· (1) Milestone XProtect Express+ Device Licenses.

· (1) Axis M3116-LVE 4MP Fixed IP Cameras.

· All required Cat6 plenum cabling and support.

· (1) HID Signo Multi-Technology Proximity Card Reader.

· (1) Bosch DS160 Request to Exist Sensor.

· Door Position Switch at (1) Access Controlled Door.

· Provide labor to connect to customer-provided electrified hardware (1) Access Controlled Door.

· Provide required system programming, testing, and training.

CA Taxes for

Total

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION

Pursuant to Public Contract Code section 2010, if a bidder or proposer executes or renews a contract over $100,000 on or after January 1, 2017, the bidder or proposer hereby certifies compliance with the following:

1. CALIFORNIA CIVIL RIGHTS LAWS: For contracts over $100,000 executed or renewed after January 1, 2017, the contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code); and

2. EMPLOYER DISCRIMINATORY POLICIES: For contracts over $100,000 executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

CERTIFICATION

I, the official named below, certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Proposer/Bidder Firm Name (Printed) Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

BIDDING PREFERENCES AND INCENTIVES

THE BIDDER MUST COMPLETE ALL SECTIONS BELOW AND SUBMIT WITH THE BID PACKAGE.

1. SMALL BUSINESS PREFERENCE:

Bidder must check the appropriate box from the choices below.

I am a DGS certified Small Business and claim the Small Business Preference.

My DGS Small Business certification number is:

Bidder must complete and submit Attachment 6 Bidder Declaration, GSPD-05-105, indicating the percentage of the revenue that will be received by each DGS certified Small Business subcontractor. The form can also be found at the following link:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

2. DVBE INCENTIVE:

Bidder must check the appropriate box from the choices below.

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf

CONFIDENTIALITY STATEMENT

As an authorized representative and/or corporate officer of the company named below, I warrant my company and its employees will not disclose any documents, diagrams, information and information storage media made available to us by the State for the purpose of responding to RFQ-DTD-FY2023-002 or in conjunction with any contract arising there from. I warrant that only those employees who are authorized and required to use such materials will have access to them.

I further warrant that all materials provided by the State will be returned promptly after use and that all copies or derivations of the materials will be physically and/or electronically destroyed. I will include returned materials, a letter attesting to the complete return of materials, and documenting the destruction of copies and derivations. Failure to so comply will subject this company to liability, both criminal and civil, including all damages to the State and third parties. I authorize the State to inspect and verify the above.

I warrant that if my company is awarded the contract, it will not enter into any agreements or discussions with a third party concerning such materials prior to receiving written confirmation from the State that such third party has an agreement with the State similar in nature to this one.

(Signature of representative)

(Date) (Typed name of representative)

(Typed name of company)

� The word "bid" as used throughout is intended to mean “quote” "proposed," "propose" or "proposal" as appropriate.

RFQ-DTD-FY2023-002

State of California – Department of Fish and Wildlife