RFQ Drone.docx

CONFEDERATED TRIBES OF

COOS, LOWER UMPQUA AND SIUSLAW INDIANS

1245 Fulton Avenue - Coos Bay, Oregon 97420 Telephone (541)888-9577 Toll Free 1-888-280-0726 Fax: (541)888-2853

Request for Quote (RFQ) Acquisition of Unmanned Aerial System (UAS) for Law Enforcement Operations

Background and Purpose:

The Tribal police of the Confederated Tribes of Coos, Lower Umpqua and Siuslaw Indians (CTCLUSI) is seeking to procure a professional-grade Unmanned Aerial System (UAS), commonly known as a drone, to enhance the department’s operational capabilities in a variety of mission-critical areas. The integration of a UAS program is intended to provide real-time situational awareness, improve officer and public safety, and augment our investigative and emergency response efforts.

Scope of Use:

The selected UAS will be deployed for, but not limited to, the following operations:

1. Surveillance and Monitoring: Support ongoing investigations by providing aerial overwatch in compliance with legal and constitutional requirements.

1. Search and Rescue (SAR): Assist in locating missing persons, including vulnerable populations such as children or individuals with cognitive impairments, in urban, rural, and difficult-to-access environments.

1. Traffic Management and Accident Reconstruction: Provide aerial assessment of traffic incidents, monitor large-scale traffic events, and assist in the documentation and reconstruction of motor vehicle crashes.

1. Crime Scene and Disaster Documentation: Capture high-resolution imagery and video for the documentation of crime scenes, major incidents, and natural or man-made disasters.

1. Tactical Operations: Support tactical units during high-risk operations by offering aerial intelligence without exposing officers to unnecessary risk.

Technical Requirements:

The UAS platform must meet or exceed the following minimum specifications:

1. High-definition imaging and video capture capabilities (minimum 4K video resolution).

1. Thermal and infrared imaging for low-visibility operations.

1. Extended flight time (minimum 30 minutes per battery).

1. Real-time video transmission to ground control stations.

1. GPS-enabled autonomous flight capability with obstacle avoidance technology.

1. Secure data storage and transmission to ensure the integrity and confidentiality of sensitive information.

1. Ability to operate effectively in varied environmental conditions (wind, rain, low-light environments).

1. Modular payload options to allow for future upgrades and mission-specific adaptability.

1. Compliance with all applicable Federal Aviation Administration (FAA) regulations, including Part 107 Certification standards.

1. Vendor must provide comprehensive training for operators, including flight safety, legal considerations, and operational best practices.

Proposal Requirements:

Interested vendors must submit a detailed proposal that includes:

1. Technical specifications and performance details of the proposed UAS system.

1. Cost breakdown - including equipment, training, maintenance, and warranty options.

1. Delivery timeline and implementation plan.

1. References from previous law enforcement or public safety UAS deployments.

1. Evidence of FAA compliance and any necessary certifications or authorizations.

Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

1. Technical capabilities and system performance.

1. Cost-effectiveness and overall value.

1. Vendor qualifications and relevant experience.

1. Warranty and maintenance support options.

1. Training program comprehensiveness.

Submission:

ALL PROPOSALS MUST BE SUBMITTED VIA EMAIL. SUBJECT LINE MUST INCLUDE “Tribal Police Drone”

1. Proposals submitted to: njohnson@ctclusi.org

1. Faxed proposals will not be accepted.

1. To facilitate the review process and obtain the maximum degree of comparison, proposals should include the following information:

1. RFQ subject, name of Proposer’s firm, address, telephone and fax numbers, name of contact person and date of submission.

1. A summary of the Companies qualifications to perform the scope of work described in this RFQ. The summary should include, at a minimum:

9. A description of the firm and its relevant prior experience.

9. Names of partners and/or managers to be assigned to the project and summary of their qualifications, if applicable.

9. Names, addresses, contact number and contact name of at least three (3) references.

9. Any additional pertinent information.

1. Any proposals received after the date and time of closing will be rejected.

1. Time shall be determined as indicated on arrival time of Email through the CTCLUSI email server. Proposer may call to verify receipt of email. Unless otherwise stated, all proposals shall be in lump sum basis, in U.S. funds.

1. For Information relating to this RFQ, please contact:

Norbert A. Johnson, MBA, MHEd, RRT Ph: (541) 435-7173 njohnson@ctclusi.org Questions regarding this RFQ thru May 22, 2025 at 2 PM Terms and Conditions:

This will be a CASH SALE for on hand vehicles. Please provide any and all discounts available for this purchase.

It is the sole responsibility of the Vendor to provide all information requested and meet all requirements of this RFQ.

CTCLUSI has no express or implied obligation to reimburse any Vendor for any expenses incurred in preparing quotes in response to this request.

CTCLUSI is a state sales tax exempt organization image1.png