RFQ. Sol No 24Q0035 pdf.pdf

REQUEST FOR QUOTATION

United States Embassy Dakar, Senegal

REQUEST FOR QUOTATION

Solicitation No. 19GE5024Q0035

Supply and Delivery Left Hand Drive (LHD) Sport Utility

Vehicles

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

July 10, 2024

Request for Quotation (RFQ)

Solicitation Number 19GE5024Q0035

Supply and Delivery of Sport Utility Vehicles

The American Consulate General Frankfurt hereby provides the following Request for Quotation (RFQ) for supply, delivery of Sport Utility Vehicles (LHD), for the American Embassy Dakar, Senegal as described in this Solicitation. All interested sellers shall review this RFQ and offer vehicles in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the vehicles it is offering meets the requested specifications.

This is a brand name or equal acquisition for vehicles, as described in this document.

SOLICITATION

Supply and Delivery Sport Utility Vehicles (LHD) or Equal

Requirements:

A vendor shall supply, delivery Sport utility vehicles as described in the following specifications.

All vehicles must be new model year 2024 and of high quality. All proposed vehicles must be equal to the suggested brands or equal these requirements. It is the offeror’s responsibility to prove that the vehicles it is offering meets the requested specifications

Full destination services (shipping, custom clearance, temporary warehousing, local delivery, loading/offloading, installation, and in drive away condition at final destination) should be included to the contract price.

Actual delivery address (final destination): will be at the US Embassy Dakar, Senegal Attn:

GSO/Warehouse.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3312 E-Mail: hutchinsongg@state.gov

Delivery and Deadline:

ASAP but not more than 180 calendar days after contract award.

Synopsis:

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5024Q0035 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required vehicles. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Brand Name or Equal The buyer is allowing sellers to submit offers for alternate products as long as the offered specifications meet the stated salient characteristics/specifications. Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Senegal. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed vehicles.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The end user is the US Embassy Dakar in Senegal. The Contractor shall state in its export license request that this is a U.S. government funded contract.

• All manuals and literature shall be in the English language.

Basis of Price:

The price of all vehicles shall include their transportation destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all vehicles. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the vehicles are received and accepted at the delivery location. The price for warranty shall be included in the price for each vehicle.

Delivery:

Delivery shall be made as soon as possible but not later than one hundred and eighty (180) days from the date of contract award and in accordance with the instructions you receive from the Point of Contact (POC) (to be advised on award).

Delivery shall be made to the following address:

American Embassy Dakar Route des Almadies Attn: GSO/Warehouse Dakar Senegal

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition, purchase order number and the information of notify party (to be advised on award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact (POC) (to be advised on award) in advance of delivery.

Coordination:

The Contractor shall coordinate the delivery of the vehicles with the following Points of Contact (POC): (to be advised on award).

Submission of Offers in the English Language Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

Description

The offeror shall complete the table below.

CLIN Description Offeror Description

Quant ity

Unit Unit Price

Extended Cost

1 4x4 Sport Utility Vehicles (SUV) or Equal

4X4 SUV, Full Size, 5 Doors, 7/8 Passengers Model Year: 2024.

(Features are to be equivalent or similar to Land Cruiser 300 Station Wagon GX-R) Color: White or Grey Metallic Transmission: Automatic Fuel: Benzine

5 Each

2 Passenger Van, or Equal.

15 Passengers Model year 2024 (Features equivalent or similar to Mercedes Sprinter Passenger Van 2500)

Color: White or Grey Metallic Transmission: Automatic Fuel: Benzine

4 Each

3 Shipping to US Embassy Dakar, Senegal 1 lot

GRAND TOTAL – CLINs 1 to 3

CURRENCY: ________________

Evaluation Requirements:

- An offer MUST be valid for 30 calendar days after submittal.

- Offerors must be registered in the System for Award Management (SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1100 hrs. Central European Time (CEST) on Wednesday, July 17, 2024 via email to Mr. Granville Hutchinson at HutchinsonGG@state.gov and FrankfurtRPSO@state.gov.

The email subject line must read “Solicitation 19GE5024Q0035”.

Late questions may not be considered.

Offer Due Date:

Offers shall be submitted as soon as possible but not later than 1600 hrs Central European Sumer Time (CEST) on Wednesday, July 31, 2024 via email to Mr. Granville Hutchinson at HutchinsonGG@state.gov and FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5024Q0035”. The size shall not exceed 45MB.

Late submissions shall not be considered.

Applicable laws and regulations:

Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

mailto:HutchinsonGG@state.gov mailto:FrankfurtRPSO@state.gov mailto:HutchinsonGG@state.gov mailto:FrankfurtRPSO@state.gov

Offer Due Date: