RFQ.RFP 2-2627 Saw Mill Rd Affordable Housing FINAL.pdf

RFP/RFQ #2-2627 Page 1 of 19

TOWN OF GUILFORD

REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSALS

SAW MILL ROAD AFFORDABLE HOUSING PROJCT

RFQ/RFP #2-2627

1. Request for Proposal (Legal Notice)

2. General Specifications

3. Submission of Qualification Statement/Fee Proposals

4. Criteria for Award/Method of Selection

5. Timeline of the RFQ/RFP Process

6. General Terms and Conditions

7. Affidavits/Fee Proposal Form

8. Assessor Card/Maps/Soil

Guilford, Connecticut

RFP Issue Date: November 4,2026

Request for Information: November 18, 2026 at 4:00 p.m.

Proposals Due: December 1, 2026 at 9:00 a.m.

REQUIREMENTS

o Certificate of Insurance, W9 and EFT X Yes (upon bid award) o Vendor References X Yes (submit w/ bid) o Required Submissions Above X Yes (submit w/ bid) o Non-Collusion/Non-Conflict Affidavit X Yes (submit with bid) o Affirmative Action Affidavit X Yes (submit with bid)

RFP/RFQ #2-2627 Page 2 of 19

1.

LEGAL NOTICE

TOWN OF GUILFORD

REQUEST FOR QUALIFICATIONS AND PROPOSALS

RFQ/RFP #2-2627

SAW MILL ROAD AFFORDABLE HOUSING PROJECT

The Town of Guilford is seeking competitive proposals for a qualified firm to develop affordable housing on an 11-acre tract on Saw Mill Road. Respondents are required to submit five hard (5) copies and electronic copy (flash drive) of their fee proposal and qualification statements in sealed envelopes by no later than December 1, 2026 at 9:00 a.m. in the Office of the First

Selectman, Second Floor, 31 Park Street, Guilford, Connecticut 06437. Late submittals will be rejected. Respondents should submit the fee proposal in a separate sealed envelope. All submittals should be labeled with RFQ/RFP number and RFQ/RFP title.

The complete RFQ/RFP package may be accessed from the Town of Guilford’s website at www.guilfordct.gov and the Connecticut Department of Administrative Services procurement website.

Each respondent is encouraged to visit the site and become familiar with the project area.

All inquiries relative to the specifications must be made in writing to Anne Hartjen, Town

Planner at hartjena@guilfordct.gov and a copy to Darlene Minore, Manager of Purchasing &

Accounting at purchasing@guilfordct.gov on or before November 18, 2026 at 4:00 p.m.

Each respondent shall honor their proposal for ninety (90) business days from the date of proposal opening, without modification. Upon award of the RFQ/RFP, the winning respondent shall be bound by the proposal price throughout the contract period.

The Town of Guilford reserves the right to reject any or all proposals; or to waive defects in same, if it deems such to be in the best interest of the Town. The Town of Guilford is an affirmative action, equal opportunity employer.

Matthew T. Hoey, III

First Selectman

Publish one time only in the New Haven Register under LEGAL NOTICES on Wednesday, November 4, 2026.

http://www.guilfordct.gov/ mailto:hartjena@guilfordct.gov mailto:purchasing@guilfordct.gov

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2. GENERAL SPECIFICATIONS

General Overview of Project

The Town of Guilford owns an 11.33-acre parcel of land (identified as parcel Map 79 Lot 9, zone R-5) for which it seeks a developer to develop affordable housing units. The property adjoins Hubbard Park in the West River area of town and is within walking distance to the Guilford Racquet & Swim Club and Guilford Art Center.

Parcel information for the property is attached to this RFP/Q. Files include:

• contours/ topography from Town GIS

• wetland soils from Town GIS

• FEMA flood map from Town GIS

• Assessor’s Map and Card

• general soils classifications from Town GIS.

The Saw Mill Road Affordable Housing parcel will be offered "as is" at nominal cost, pending Town meeting approval to the selected developer who shall have full responsibility for conducting due diligence and obtaining all required approvals for their project as well as construction of the units, including all sitework. Developer/owner shall be responsible for applicable property tax liabilities.

Guilford's Housing Goals and Objectives with Respect to the Project

A Housing Needs Assessments, prepared by the Guilford Foundation, identifies a substantial need for affordable housing in Town, especially for single parent households with children. To summarize the project should:

• Provide affordable housing.

• Provide for a mix of household incomes within the range of incomes meeting the definition of affordable as determined by the State of Connecticut Department of Housing (see points chart).

• Conform to the design context of the neighborhood.

• Design for sustainability and compatibility with the surrounding environment.

• The developer will be responsible for designing and building the homes to create an energy-efficient, healthy, sustainable and resilient home while maximize affordability.

• 100% of buyers must have an AMI at or below 100% with 51% below 80% AMI.

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Development Parameters

• Units should be primarily 3-bedroom homes (minimum) with some 2-bedroom homes to allow for a mix of size and density.

• The developer will be responsible for designing and building the homes.

• All homes to be warranted under CT State Statute.

• Asset limit for buyers is capped at $150,000.00

• Finished homes are required to have foundation plantings.

• The parcel is currently zoned R-5 (with a minimum lot size of 40,000 SF for front lots).

The Zoning Regulations allow for possibilities beyond a conventional subdivision such as Planned Residential Developments (PRD) and Planned Development District (PDD).

Consideration should be given to both conventional subdivisions and other types of development, with the goal of providing as many affordable units as possible (homeownership opportunities) balanced with the consideration of the surrounding development patterns. Lots zoned for single family residences allow ADUs as-of-right, and consideration of ADUs within the proposal may be warranted.

• The project may include a range of unit sizes. Proposals shall explain the basis for the proposed mix. Conformance with all regulations including, but not limited to: Health, Zoning and Inland Wetlands standards must be demonstrated at permitting. Variances will not be considered.

• Proposals shall provide that at a minimum, all homeowner units shall be available to households earning not more than 100% of the Town of Guilford area median income (AMI) with 51% or more earning not more than 80% AMI as determined by the State of Connecticut Department of Housing.

• The developer will be responsible for all site improvements including, but not limited to clearing, removal or addition of fill, install of underground utilities, water, gas, electric septic systems, site stabilization, plantings and driveways.

• The term of affordability will apply as a deed restriction for at least 40 (forty) years, renewing for 40 years at the end of the 40-year term.

• The Town may have State funding (CDBG grant) of up to $500,000 for construction including Administration, Program Costs and infrastructure. Construction operations and wage structure must comply with State of CT CDBG funding requirements.

Procurement must also comply with related Federal funding procurement requirements.

Selection Process

The Town anticipates the RFP/Q process will include the following steps:

1. advertisement of RFP/Q

2. review of proposals by the Selection Committee for interview invitations

3. interviews by the Selection Committee

4. recommendation to Board of Selectmen for negotiation of Purchase and Sales

Agreement and Development Agreement.

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3. SUBMISSION OF QUALIFICATION STATEMENTS /FEE PROPOSALS

RFP/Q Submission Requirements

Five hard copies of all application materials (proposal) must be submitted in conjunction with a digital file (flash drive).

Submissions shall include the following:

A. Statement of Interest: Provide a statement of interest including proposer's understanding of the objectives of the RFQ and a brief description of the project approach.

B. Applicant Qualifications: a brief description of similar projects completed by the team in the past ten years. Highlight any affordable housing development experience, the number of units & unit types, and describe the economics of the project including funding sources and sales prices.

C. Project Team and Staffing: Provide an organizational chart of proposed project team and roles. Include individual CVs or resumes of key personnel. Include list of proposed sub-consultants and/or sub-contractors.

D. Property Management Experience: Provide a list of housing developments that the proposer currently manages including project location, number of units, and number of affordable units.

E. References: Provide a minimum of 3 professional references for projects of similar scope

F. Project Description and Approach: Provide a narrative description of the general development concept proposed addressing the goals of this RFQ. This narrative should include:

• zoning approach/density and unit type(s)

• target selling price and affordability goals

• energy efficiency goals and strategy

• financing model and feasibility

• tenant selection process and criteria

• project schedule.

G. Other questions to address:

• Litigation - Describe any litigation, including arbitration proceedings (past and present), involving your firm.

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• Default - Have you ever failed to complete any work awarded to you?

Have you ever defaulted on a contract or been notified of a default by your client? If so, where and why?

H. Affidavits:

Non-Collusion Non-Conflict Affidavit and EEO/Affirmative Action Affidavit

(attached)

4. CRITERIA FOR AWARD/ METHOD OF SELECTION

Respondents will be evaluated on their qualifications by the Selection Committee using the following criteria (rated on a scale of 1 to 100):

• the content and quality of the response (up to 25 points);

• the ability and capacity of the respondent to provide the services (up to 25 points);

• the character, integrity, reputation and experience of the respondent/principals assigned to the project, including references (up to

25 points); and

• the financial plan and resources available to design, construct and manage the project (up to 25 points).

Additional (bonus) points may be awarded based upon an expanded commitment to affordability and sustainability within the project. Should respondents choose these strategies, they should be directly articulated and highlighted within the proposal. The chart below describes each set of available points; a commitment to these points within the proposal will be incorporated into the development agreement of the winning team.

Additional Points Table for Consideration in Selection:

Feature Points

25% households at or below 50% AMI 25

Airtightness: < 2 ACH 2

Triple pane windows 1

Solar array 7-9kW 2

PV ready 2

Energy Recovery Ventilator (ERV) 2

Electric Vehicle Ready with NEMA 14-50R Outlet 0.5

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High Efficiency Heat Pump (Cold Climate) 1

Heat Pump Hot Water Heater 1

Enhanced Insulation 2

No Thermal Bridging 2

EnergyStar certified 1.5

Water sense certification 2

Zero Energy Ready Certification 2

Indoor Air Plus Certification 1.5

No VOC products 1.5

No Carbon Burning 1.5

Additional Septic Capacity for ADU 2

On behalf of the Town, the Town Planner and selection committee will evaluate the respondents based on the above criteria. At the team’s option, the team may decide to interview a short list or all of the Respondents before making its final recommendation to the Board of Selectmen (BOS). The team’s recommendation for the most responsive responsible respondent shall be presented to the BOS for approval and for final negotiations by BOS designated representatives to finalize the contract(s) in conformance with the

Town’s requirements and subject to Town approvals and review by the Town attorney. The contract will not be deemed to be awarded until a written contract, in a form acceptable to the Town, has been fully executed by both parties.

The award of the contract(s) for will be made, if at all, to the Respondent(s) whose evaluation by the team results in the team determining (and recommending to BOS) that such award to such Respondents is in the best interests of the Town. The Town reserves the right to reject any or all of the responses, or parts thereof, and/or to waive any informality in any of the responses if such rejection or waiver is deemed in the best interest of the Town.

Neither the team nor the Town, nor any of their respective officers, directors, employees or authorized agents, as applicable, shall be liable for any claims or damages resulting from the

RFP/RFQ #2-2627 Page 8 of 19 evaluation, selection, non-selection or rejection of any proposal submitted in response to this

Request for Qualifications and Proposals.

5. TIMELINE OF THE RFQ/RFP PROCESS

RFP/Q due December 1, 2026

Committee review and optional interviews of firms January 2027

BOS award and notice to all firms late winter 2027

(subject to successful contract negotiation)

All inquiries relative to the specifications must be made in writing to Anne Hartjen, Town Planner, at hartjena@guilfordct.gov with a copy to the Purchasing Department purchasing@guilfordct.gov on or before Wednesday, November 18, 2026, 4 p.m..

6. GENERAL TERMS AND CONDITIONS

A. TERMS AND CONDITIONS A prospective Respondent must be willing to adhere to the terms and conditions of this request, including the following:

1.Ownership of Documents – All qualification statements submitted in response to this

Request for Qualifications and Proposals (RFQ) are to be the sole property of the Town and subject to the provisions of Section 1-200 et seq. of the Connecticut General Statutes (re:

Freedom of Information).

2.Ownership of Subsequent Products – Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of this RFQ is to be the sole property of the

Town unless stated otherwise in the RFQ or contract.

3.Timing and Sequence – Timing and sequence of events resulting from this RFQ will ultimately be determined by the Town and the Town Planner.

4.Oral Agreements – The Town Planner and the Town will not be responsible for any alleged oral agreement or arrangement made by a respondent with any agency or employee.

5.Amending or Canceling Requests – The Town reserves the right to amend or cancel this

RFQ prior to the due date and time, if it is in the best interest of the Town to do so.

6.Rejection for Default or Misrepresentation – The Town reserves the right to reject the proposal of any Respondent that is in default of any prior contract or for misrepresentation.

mailto:purchasing@guilfordct.gov

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7.Clerical Error - The Town reserves the right to correct inaccurate awards resulting from its clerical error.

8.Rejection of Qualification Statements - Qualification statements are subject to rejection in whole or in part if they limit or modify any of the terms and conditions and/or specifications of the RFQ.

9.Changes to Qualification Statements - No additions or changes to the original qualification statement will be allowed after submittal.

10.Contract Requirements – A formal agreement will be entered into with the Respondent.

The contents of the proposal submitted by the successful Respondent and the RFQ will become part of any contract award.

11. Rights reserved to the Town – The Town reserves the right to award in part, to reject any and all qualification statements in whole or in part, to waive technical defects, irregularities and omissions if, in its judgment, the best interests of the Town will be served.

12. Withdrawal of Qualification Statements – Negligence on the part of the Respondent in preparing the qualification statement confers no right of withdrawal after the time fixed for the acceptance of the qualification statement.

13. Assigning, Transferring of Agreement – The successful Respondent is prohibited from assigning, transferring, conveying, subletting or otherwise disposing of this agreement, its rights, title or interest therein or its power to execute such agreement by any other person, company, or corporation without the prior consent and approval in writing by the Town.

14. Cost of Preparing Qualification/Proposal Statements – The Town shall not be responsible for any expenses incurred by the organization in preparing and submitting a qualification statement. All qualification statements shall provide a straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this request. Emphasis should be on completeness and clarity of content.

B. COMPLIANCE WITH LAWS

1. Non-Discrimination and Affirmative Action. Respondent, in performing under this contract, shall not discriminate against any worker, employee or applicant, or any member of the public, because of race, creed, color, age, marital status, sexual orientation, national origin, ancestry, sex, mental retardation or physical disability, including but not limited to blindness, unless it is shown by the Respondent that such disability prevents performance of the work involved in any manner prohibited by the laws of the United States or the State of Connecticut, nor otherwise commit an unfair employment practice. Respondent further agrees that this article, (and any additional provisions required by law), will be incorporated by Respondent in all contracts entered into in connection with this contract. The following principles and requirements of Equal

Opportunity and Affirmative Action, as incorporated herein, will be incorporated into

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"Equal Opportunity - Non-Discrimination Clause" to be included in all bid documents, purchase orders, lease and contracts. The principles of Affirmative Action are addressed in the 13th, 14th and 15th Amendments of the United States Constitution, Civil Rights

Act of 1964, Equal Pay Act of 1963, Title VI and VII of the 1964 United States Civil

Rights Act, Presidential Executive Orders 11246, 11375, 11478 (nondiscrimination under federal contracts), Act 1, Section 1 and 20 of the Connecticut Constitution, Governor Grasso's Executive Order Number 11, Governor O'Neill's Executive Order

Number 9, the Connecticut Fair Employment Practices Law (Sec. 46a-60-69) of the

Connecticut General Statutes, Connecticut Code of Fair Practices (46a-70-81), Deprivation of Civil Rights (46a-58 (a)(d) ), Public Accommodations Law (46a-63-64), Discrimination against Criminal Offenders (46a-80), definition of blind (46a-51(1)), definition of Physically Disabled (46a-51 (15) ), definition of Mentally Retarded (46a-51-

13 ), cooperation with the Commission on Human Rights and Opportunities (46a-77), Sexual Harassment (46a-60 (a)-8), Connecticut Credit Discrimination Law (360436 through 439), Title 1 of the State and the Local Fiscal Assistance Act 1 1972. Every contract to which the State is party must contain the nondiscrimination and affirmative action provisions provided in the Connecticut General Statutes Section 4a-60a.

2. Executive Orders. The contract is subject to the provisions of Executive Order No. Three of Governor Thomas J. Meskill, promulgate June 16, 1971, concerning labor employment practices, Executive Order No. Seventeen of Governor Thomas J. Meskill, promulgate

February 15, 1973, concerning the listing of employment opening and Executive Order

No. Sixteen of Governor John G. Rowland promulgated August 4, 1999, concerning violence in the workplace, all of which are incorporated into and are made a part of the contract as if they had been fully set forth in it. The contract may also be subject to

Executive Order No. 7C of Governor M. Jodi Rell, promulgated July 13, 2006, concerning contracting reforms and Executive Order No. 14 of Governor M. Jodi Rell, promulgate April 17, 2006, concerning procurement of cleaning products and services, in accordance with their respective terms and conditions.

3. Connecticut’s Prevailing Wage Law Provision. If applicable, the contractor must be in full compliance with CGS Section 31-53 and 31-53(a) which applies to each contract for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration, or repair of any public works project by the state or its agents, or by any political subdivision of the State, CGS Section 31-53 (g) provides monetary thresholds which must be met before the law is applicable. In accordance with CGS Section 31-53, projects are subject to the payment of minimum prevailing wages where the total cost of all work to be performed by all contractors and subcontractors in connection with new construction of any public works project is $1,000,000 or more and where the total cost of all work to be performed by all contractors and subcontractors in connection with any remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public works project is $100,000 or more. For qualifying projects, all contractors and subcontractors shall submit to the

Finance Department certified weekly payrolls for all contracts meeting the stated monetary limits. The certified payrolls shall be submitted to the Finance Department with the contractor’s monthly certificate for payment. The contractor should familiarize themselves with all aspects of the provisions under state law in order to ensure full compliance.

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4. Occupational Safety and Health Administration Requirements. According to CGS, Section 31-53b (a) each contract entered into on or after July 1, 2007, for the construction, remodeling, refinishing, refurbishing, rehabilitation, alteration or repair of any public building project by the state or any of its agents, or by a political subdivision of the state or any of its agents, where the total cost of all work to be performed by all contractors and subcontractors in connection with the contract is at least $100,000 shall contain a provision requiring that, not later than thirty days after the date such contract is awarded, each contractor furnish proof to the Labor Commissioner that all employees performing manual labor on or in such public building , pursuant to such contract, have completed a course of at least ten hours in duration in construction safety and health approved by the federal Occupational Safety and Health Administration or, in the case of telecommunications employees, have completed at least ten hours of training in accordance with 29 CFR 1910.268. The aforesaid provisions shall be deemed to be incorporated into the Contract with the Town. The contractors should familiarize themselves with all aspects of state law and any applicable regulations pertaining to these requirements in order to ensure full compliance.

5. Payment Bond/Performance Bond State Law Requirements. CGS Section 49-41, known as the Little Miller Act, requires that the Town ensure that payment bonds a/k/a labor and materials bond in the amount of the contract are provided for public works projects over

$100,000. When a contract for construction, alteration, remodeling, repair or demolition of any public building is estimated to cost more than $500,000 additional laws/requirements apply. The contractors should familiarize themselves with all aspects of state law and any applicable regulations pertaining to these requirements in order to ensure full compliance.

6. State of Connecticut Contractor Prequalification Program. CGS Section 4b-91 requires all bidders for the construction, alteration, remodeling, repair or demolition of any public building or any other public work by a public agency (includes a municipality) that is paid for, in whole or in part, with state funds and that is estimated to cost more than

$500,000, except a public highway or bridge project or any other construction project administered by DOT, shall be prequalified with the State pursuant to CGS Section 4a-

100. Once a contractor is prequalified, it is issued a prequalification certificate by DAS, which certificate is in effect for one year. Subcontractors’ work, the cost of which may exceed $500,000, are also required to be prequalified. Any bid for a project that requires prequalification must include a copy of the bidder’s Prequalification Certificate showing the aggregate work capacity rating required under the contract and the Update (Bid)

Statement showing renewal of certificate and/or change in aggregate work capacity. Bids which do not include a copy of the Prequalification Certificate and the Update (Bid)

Statement are invalid. Contractors should contact the State Department of Administrative

Services to familiarize themselves with these requirements.

7. Non-Resident Contractor 5% Tax For Contracts. CGS Section 12-430(7) requires non-resident contractors who perform services or furnish materials, or both, for the construction, alteration or improvement of any project in which the contract price is at least $250,000, to furnish the Department of Revenue Services (DRS) a Guarantee Bond

RFP/RFQ #2-2627 Page 12 of 19 for 5% of the total cost of the work, issued under a contract using Form AU-766, Guarantee Bond. This form is available on the State DRS website. Form AU-766 must be submitted for each additional change order or supplement issued against the contract.

Non-resident contractors must have completed and submitted to the DRS Form REG-1, Business Tax Registration Application, to register with the DRS and have been issued a

Connecticut Tax Registration Number. This form is available on the DRS website. Non-resident contractors have 120 days from the commencement of the contract to file the

Guarantee Bond with the State. Commencement of the contract, as defined by law, “means the time when the non-resident contractor signs the contract, but, in any event, occurs no later than when the work under the contract actually starts.” As soon as the guarantee bond is filed with the DRS, the non-resident contractor shall submit the copy of such Guarantee Bond together with the non-resident contractor’s Connecticut Tax

Registration Number to the Town department for whom the project is required. After the non-resident contractor receives its Certificate of Compliance from the DRS confirming that the Guarantee Bond requirement has been met, the non-resident contractor shall submit a copy of the same to the department, for whom the work is being performed, with a copy to the Purchasing.

8. Equal Employment Opportunity (EEO); Minority Business Enterprises (MBE).

If a project is funded in whole or in part by state or federal funds, there may be a requirement that the contractor comply with CGS Section 4a-60 and applicable State regulations. On these projects it will depend upon which set-aside requirements are imposed by the funding agency. If no set-aside requirement is imposed, a statement that the contractor is required to undertake good faith efforts to include subcontractors and suppliers who are minority business enterprises will suffice and shall be deemed to be incorporated into the Contract with the Town. If there is a set-aside goal, the Town and contractor shall comply with the Small Contractors Set-Aside Program and the hiring goals identified by the State Commission on Human Rights and Opportunities (CHRO.)

C. INSURANCE REQUIREMENTS

A. General Requirements.

The awarded Respondent shall be responsible for maintaining insurance coverage in force for the duration of the contract of the kinds and amounts listed below, with an insurance company with an AM Best Rating of A-, VIII or better licensed to write such insurance in the State of Connecticut and acceptable to the Town of Guilford.

The insurer shall provide the Town of Guilford with Certificates of Insurance, on a form acceptable to the Town, signed by an authorized representative of the insurance company prior to the commencement of performance of this contract describing the coverage and providing that the insurer shall give the Town of Guilford written notice of at least thirty

(30) days in advance of any termination, expiration, or any and all changes in coverage.

Such insurance or renewals or replacements thereof shall remain in force during the

Respondent’s responsibility under this contract.

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The Respondent, at the Respondent’s own cost and expense, shall procure and maintain all insurances required and shall include the Town of Guilford as Additional Insured’s on all such insurance, except Workers’ Compensation coverage. The Certificate of Insurance shall evidence all required insurances, including Additional Insured and Waivers of

Subrogation. The Respondent shall also provide its policy endorsement indicating the

Town of Guilford’s status as additional insured.

In order to facilitate this requirement for insurance, it is recommended that the

Respondent forward a copy of these requirements to the Respondent’s insurance representative(s).

B. Specific Requirements.

1. Workers' Compensation Insurance. The awarded Respondent shall carry workers' compensation insurance in accordance with the requirements of the laws of the State of

Connecticut, and employer's liability limits of Five Hundred Thousand Dollars

($500,000.00) coverage for each accident, Five Hundred Thousand Dollars

($500,000.00) coverage for each employee by disease, Five Hundred Thousand

($500,000.00) policy limit coverage for disease.

2. Commercial General Liability. With respect to all operations which awarded respondent performs, it shall carry Commercial General Liability insurance providing for a total limit of Two Million Dollars ($2,000,000.00) coverage per occurrence for each site or project for all damages arising out of bodily injury, personal injury, property damage, products/completed operations, and contractual liability coverage for the indemnification obligations arising under this Agreement. Each annual aggregate limit shall not be less than Five Million Dollars ($5,000,000.00). The limit may be provided through a combination of primary and umbrella/excess liability policies acceptable to The

Town of Guilford. Blanket Contractual Liability for liability assumed under this Agreement and all other Contracts relative to the Project.

3. Automobile Liability. With respect to each owned, non-owned, or hired vehicles, the awarded Respondent shall carry Automobile Liability insurance providing One

Million Dollars ($1,000,000.00).

4. Excess Liability Coverage. With respect to the coverage provided by the awarded Respondent for this Project, excess liability insurance will be provided in an amount not less than Five Million Dollars ($5,000,000.00) per occurrence and annual aggregate basis.

5. Aggregate Limits. Any aggregate limits must be declared to and be approved by

Town of Guilford. It is agreed that the awarded Respondent shall notify the Town of

Guilford whenever fifty percent (50%) of the aggregate limits are eroded during the required coverage period. If the aggregate limit is eroded for the full limit, the Respondent agrees to reinstate or purchase additional limits to meet the minimum limit requirements stated herein. Any premium for such shall be paid by Respondent.

6. Deductibles and Self-Insured Retentions: Any deductible or self-insured

RFP/RFQ #2-2627 Page 14 of 19 retention must be declared to and approved by the Town of Guilford. All deductibles or self-insured retentions are the sole responsibility of the awarded Respondent to pay and/or to indemnify.

The parties agree that the amounts of insurance under this Agreement do not, in any way, limit the Respondent’s liability to the Town of Guilford by virtue of this promise to indemnify and hold the Town of Guilford harmless so that in the event of any settlement of a claim or a judgment in an amount in excess of the amount of insurance coverage carried by the awarded Respondent, the Respondent shall be liable to the Town of

Guilford for the difference, plus all fees and expenses incurred in collecting same, all at the Respondent’s sole cost.

7. Errors and Omissions Insurance. The awarded Respondent shall provide and maintain Errors and Omissions Insurance with minimum limits of $2,000,000 per occurrence/annual aggregate. The policy shall not have a deductible greater than

$50,000.00. Coverage shall be maintained in effect continuously for a period of at least six (6) years from the date of Final Payment by Owner to Respondent.

RFP/RFQ #2-2627 Page 15 of 19

7. AFFIDAVITS AND FEE PROPOSAL FORM

NON-COLLUSIVE/NON-CONFLICT AFFIDAVIT OF RESPONDENTS

FOR RFQ/RFP # 2-2627– SAW MILL ROAD AFFORDABLE HOUSING PROJECT

The undersigned bidder, having fully informed themselves regarding the accuracy of the statements made herein certifies that:

1. the bid has been arrived at by the bidder independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition;

2. the contents of the bid have not been communicated by the bidder and its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid, and will not be communicated to any such person prior to the official opening of the bid;

3. no Selectman or other officer or employee or person whose salary is payable in whole or in part from the Town of Guilford, nor any immediate family member thereof, is directly or indirectly interested in the Bid/Proposal, or in the supplies, materials, equipment, work or labor to which it relates, or in any profits thereof; and

4. he/she has read the Guilford Code of Ethics, set forth in Chapter 31 of the Code of the Town of

Guilford, which is available on the Town website and he/she agrees on his/her behalf and on the behalf of his/her firm/company that he/she nor his/her firm/company are in violation of the Code with respect to this bid. Bidder further warrants that they will continue to comply with the Guilford Code of Ethics with respect to their obligations under this bid and possible future contract award.

The undersigned further certifies that this statement is executed for the purpose of inducing the Town of

Guilford to consider the bid and make an award in accordance therewith.

Legal Name of Bidder: _______________________________________

Business Name: _____________________________________________

Business Address: ____________________________________________

Signature and Title of Person

NOTARY:

State of Connecticut

County of __________________________

Subscribed and sworn to me this _______ day of _______________, 20______.

____________________________ My Commission Expires _____________

Notary Public Date

RFP/RFQ #2-2627 Page 16 of 19

AFFIRMATIVE ACTION/EEO AFFIDAVIT

For RFQ/RFP #2-2627- SAW MILL ROAD AFFORDABLE HOUSING PROJECT

Concerning Equal Employment Opportunities and/or Affirmative Action Policy

I/we, the respondent, certify to the TOWN OF GUILFORD that:

1. I/we are in compliance with the equal opportunity clause as set forth in Connecticut state law (Executive Order No. Three, http://www.cslib.org/exeorder3.htm).

2. I/we do not maintain segregated facilities.

3. I/we have filed all required employer’s information reports.

4. I/we have developed and maintain written affirmative action programs.

5. I/we list job openings with federal and state employment services.

6. I/we attempt to employ and advance in employment qualified handicapped individuals.

7. I/we are in compliance with the Americans with Disabilities Act.

8. I/we (check one)

________ have an Affirmative Action Program, or

________ employ 10 people or fewer

Legal Name of Bidder: ____________________________________________________

Business Name: ____________________________________

Business Address: ____________________________________

Signature and Title of Person

NOTARY:

State of Connecticut

Subscribed and sworn to me this _______ day of _______________, 20______.

____________________________ My Commission Expires _____________

Notary Public Date http://www.cslib.org/exeorder3.htm

RFP/RFQ #2-2627 Page 17 of 19

FEE PROPOSAL FORM

Board of Selectmen

Town of Guilford

31 Park Street

Guilford, CT 06437

Attention: Purchasing Department

SECOND FLOOR

Re: RFQ/RFP #2-2627 SAW MILL ROAD AFFORDABLE HOUSING PROJECT

December 1, 2026 at 9:00 a.m.

BIDDER

Company Name: ___________________________________________________

Address: ___________________________________________________

Telephone: ______________________ Fax: _____________________

E-mail: ___________________________________________________

Contact Person: _____________________________ Title: ______________

To the Board of Selectmen:

We submit for your consideration our RFQ/RFP for the above referenced project. We have read the RFQ/RFP documents and are submitting our RFQ/RFP in full compliance with all terms and conditions except as noted below under “Exceptions.” We acknowledge receipt of all addendums to the bid documents and assume full responsibility to access those addendums from the Town website and/or DAS website, as applicable.

We will provide the following within five (5) business days after receipt of a notice of award from the Purchasing Department:

(i) The requested Certificate of Insurance from the following company:

and

(ii) Payment and Performance Bonds from the following company:

RFP/RFQ #2-2627 Page 18 of 19

The undersigned authorized representative hereby submits the above bid to the Town of Guilford.

Name of Contractor Entity: _______________________________

By ________________________________________

Print Name and Title: _________________________________________ Duly authorized

RFP/RFQ #2-2627 Page 19 of 19

8. Assessor Card/Maps/Soil-Under separate cover