RFQ.pdf

SF1449

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19PE5022Q0030, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19PE5022Q0030, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 - Government Furnished Property

• Attachment 2 - Contractor Furnished Materials and Equipment

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER 19PE5022Q0030

PRICES, BLOCK 23

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work and trash and garbage removal/disposal services, including furnishing all supplies, tools, equipment, transportation, supervision, and any other resources and services for the U.S. Embassy, Lima, Peru. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting

Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the

Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 50 Sq.Mt. This reflects the contract minimum for the base year and each option period.

Maximum: The amount of all orders shall not exceed 5,000 Sq.Mt. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four (4), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT

OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES,

PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT

TO AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

1.1 VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

1.2. Base Year

A. Standard Services. The firm fixed price for the Base Year of the contract is:

Price per Month Quantity of Months Price per Year

$ 12 $

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

Estimated Quantity of

Square Meters

Total Temporary

Additional Services Not to

Exceed per Year

$ 5000 $

C. Sub-Total Price = A+B $

D. 18% IGV (VAT) if applicable $

E. Total Price for Base Year = C + D $

1.3. 1ST Option Year Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month Quantity of Months Price per Year

$ 12 $

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

Estimated Quantity of

Square Meters

Total Temporary

Additional Services Not to

Exceed per Year

$ 5000 $

C. Sub-Total Price = A+B $

D. 18% IGV (VAT) $

E. Total Price for 1st Option Year = C + D $

1.4. 2nd Option Year Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 2 of the contract is:

Price per Month Quantity of Months Price per Year

$ 12 $

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

Estimated Quantity of

Square Meters

Total Temporary

Additional Services Not to

Exceed per Year

$ 5000 $

C. Sub-Total Price = A+B $

E. Total Price for 2nd Option Year = C + D $

1.5. 3rd Option Year Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 3 of the contract is:

Price per Month Quantity of Months Price per Year

$ 12 $

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

Estimated Quantity of

Square Meters

Total Temporary

Additional Services Not to

Exceed per Year

$ 5000 $

C. Sub-Total Price = A+B $

E. Total Price for 3rd Option Year = C + D $

1.6. 4thOption Year Prices (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 4 of the contract is:

Price per Month Quantity of Months Price per Year

$ 12 $

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

Estimated Quantity of

Square Meters

Total Temporary

Additional Services Not to

Exceed per Year

$ 5000 $

C. Sub-Total Price = A+B $

E. Total Price for 4th Option Year = C + D $

1.7 Grand Total of Base and All Option Years (including IGV/VAT)

Base Year Total $

1st Option Year Total $

2nd Option Year Total $

3rd Option Year Total $

4th Option Year Total $

GRAND TOTAL- BASE AND ALL OPTION YEARS $

Note: All prices shall be in U.S. Dollars

CONTINUATION TO SF-1449,

RFQ NUMBER 19PE5022Q0030

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services and trash and garbage removal/disposal services for real property owned or managed by the U.S.

Government at Embassy Lima, Peru. The Contractor shall perform these services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators and stairways. The contract will be for a one year period from the date of the contract award, with four (4) one-year options.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 Duties and Responsibilities

1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.4. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24-hour advance notice.

The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

1.3 Types of Services

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

1.3.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

1.3.1.6 Cleaning of glasses, cups, and coffee services in conference facilities and in the

Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.1.8 Removing trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

1.3.1.9 Not Applicable.

1.3.1.10 Medical Unit. The standard of cleanliness in the Medical Unit will be that of a best hospital practice. In addition, all work surfaces shall be decontaminated with a disinfectant daily and immediately, upon request, following any contamination or spillage. Waste cans shall be emptied daily and decontaminated once a week.

1.3.1.11 Gymnasium. All benches and seats must be cleaned daily with a disinfectant cleanser approved by the COR.

1.3.1.12 CACs (Compound Access Controls). Daily cleaning requirements shall be performed Monday through Friday. Restrooms will be inspected and cleaned twice daily.

As the main pedestrian entrance to the Embassy Compound, CAC #2 shall be policed several times daily.

1.3.1.13 Servicing and Replacing Water Bottles and Dispensers. The Contractor shall be responsible for the sanitizing, refilling, proper storage of bottles and distributing throughout the Embassy Compound. Training on proper sanitary practices and procedures will be provided by the COR to designated contractor personnel. Contractor is responsible for replacement of all empty water bottles and replenishment of paper cup holders on an as needed basis. The contractor shall take filled-up water bottles from the designated storage area and transport the plastic containers to the water coolers and or dispensers. Proper sanitary handling measures shall be taken when removing and replacing the new water bottle. On the Embassy Compound there are water dispensers and or coolers that need to be serviced. The Government shall not be held liable for any variation in the number of water dispensers to be serviced. The Government will provide carts for transporting water bottles.

1.3.1.14 Cleaning services for the V-Space furniture located in Visa Waiting Area including two units with multimedia wall furniture and round countertops for the tablets.

1.3.2 Periodic Cleaning Requirements shall consist of:

1.3.2.1 Polishing all brass surfaces including door and window handles, plaques.

1.3.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.2.3 Spot cleaning baseboards and walls.

1.3.2.4 Spot waxing and polishing floors as needed.

1.3.2.5 Shampooing (small area spot clean; as needed) carpets.

1.3.2.6 Dusting window sills and blinds.

1.3.2.7 Cleaning shutters as required.

1.3.2.8 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.3.2.9 Cleaning of Computer Room, Switchgear Room and UPS Control Room

1.3.2.9.1 Computer Room. Cleaning in these areas must be performed in the presence of an ISC employee in assigned to the area.

1.3.2.9.2 Cleaning of the UPS. All cleaning in this area shall be done under the direct supervision of a member of the Facilities Management Staff.

1.3.2.9.3 Mechanical and Electrical Rooms. Cleaning in these areas must be performed in the presence of a member of the Facilities Management staff.

1.3.2.9.4 Mechanical and Carpentry Shops. Cleaning in these areas must be performed in the presence of a member of the Facilities Management staff.

1.3.2.9.5 Multi-purpose Room. Set-up of chairs and tables as requested for events.

Clean-up of areas and removal of tables, chairs at the conclusions of such events. All event requests will be provided by the COR

1.3.3 Monthly Cleaning Requirements shall consist of:

1.3.3.1 Cleaning kitchenette appliances inside and out including vacuuming dust from around the motor areas.

1.3.3.2 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.3.3 Cleaning inside window glass and sash of smudges and accumulated dirt.

1.3.3.4 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.3.4 Quarterly Cleaning Requirements shall consist of:

1.3.4.1 Not applicable.

1.3.4.2 Removing and washing window blinds.

1.3.4.3 Shampooing the entire surface of carpets in the high traffic areas.

1.3.4.4 Cleaning and sanitizing the trash holding area at the Parking Lot E.

1.3.4.5 Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.4.6 Removal and cleaning of air-conditioning diffusers.

1.3.4.7 Cleaning the exterior walls on Health Unit, Screening, Guards Facility and Mail modules and three storage containers located in the Parking Lot E. This cleaning shall be done with an industrial pressure washer.

1.3.4.8 Steam cleaning of all ceramic tile walls and all ceramic tile floors on the Kitchen and Serving Area of the Cafeteria.

1.3.5 Semi-Annual Cleaning Requirements shall consist of:

1.3.5.1 Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.5.2 Shampooing carpets in all areas.

1.3.5.3 Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

1.3.6 Miscellaneous Services shall consist of:

1.3.6.1 Cleaning services must include the following tasks at CMR property with their below frequencies

a) Cleaning of the bodyguard’s office. Frequency: Daily

b) Cleaning of the bodyguards and local force guards (LGP) changing rooms.

Frequency: Daily

c) Cleaning of the bodyguards Men and Women restrooms. Frequency: daily, several times.

d) Cleaning gardeners, maid’s quarters, and LGP restrooms. Frequency: daily, several times.

e) Cleaning of Garage area (next to Generator). Frequency: daily.

f) Cleaning Basement’s service maintenance corridor and stair. Frequency: daily

f) Cleaning of the three LGP force guard booths. Frequency: daily

1.3.6.2 Cleaning Services must include the following tasks at DCR property with the

a) Cleaning of the LGF guard restroom. Frequency: Once a week.

b) Cleaning of one guard booth. Frequency: Once a week

1.3.6.3 Clenaing services must include the following tasks at MSGQ Residence with the

a) Cleaning of one restroom and a Guard Booth. Frequency: Once a week.

b) Cleaning of four storage/equipment rooms. Frequency: Once a month.

1.3.6.4 Cleaning services must include the following tasks on Monday through Saturday for all Embassy peripheral restrooms with minimum frequency of three times a day:

a) 03 bathrooms at CACs # 1, 2 & 3.

b) 01 bathroom at Motor Pool and 02 bathrooms at front of soccer field.

c) 01 bathroom and locker room for technicians, behind the Mechanical Shop.

d) 01 bathroom and two showers at the Warehouse Building.

e) Men and Women bathrooms at the GYM.

1.3.6.11 Inspection of the Fire extinguishers in whole Chancery Compound according to the instrucctions provided by Lima Embassy Safety Program Coordinator.

1.3.6.12 The Contractor to arrange and manage the “Refuse / Garbage service” for the compound dumpster to be hauled off-site regularly. See Work Statement in Attachment 3.

1.3.6.13 The Contractor to provide disinfection of the workstations for COVID and/or other infection diseases, as needed.

1.3.6.14 The Contractor to provide emergency response cleaning service on the Embassy

Compound after the maintenance emergencies, such as floods, fires, etc, as needed, and be available 24/7/365.

1.3.6.15 The Contractor to arrange and manage the service to remove the recyclables from Compound dumpster site to the recycling site.

1.3.7 Garbage Removal/Disposal

1.3.7.1 STANDARD SERVICES The Contractor shall provide trash containers and perform trash pick-up services at designated locations as listed below.

1.3.7.1.1 Non Hazardous Solid Materials – Supply of one 25 M3 open bulk container at the trash area located in Parking Lot E and pick-up minimum twice at week (Tuedays and Fridays). The Contractor shall replace the full bulk container with an empty bulk container simultaneously at the trash/garbage collection point. Trash types: paper, boxes, cardboard, wood, construction debris, shipping crates, air filters and organic solid and semisolid materials and food waste from the Cafeterias. Contractor will notify to Embassy COR with enough time in advance the pick-up schedule.

PICK-UP DATE COLLECTION STATION WORKING HOURS REMARK

Tuesday and Friday Embassy Compound - Trash

Area Parking Lot E

9:00 - 16:00

1.3.7.2 DEFINITIONS

1.3.7.2.1 Ashes: The residue from burned wood, coal, coke and other combustible material.

1.3.7.2.2 Bulk Container: A large container that is used for the disposal of trash and garbage.

1.3.7.2.3 Collection: The accumulated trash and garbage from any one unit at any one time, regardless of the number of cartons, bundles or the amount of trash.

1.3.7.2. 4 Collection Frequency: The number of times collection is provided in a specified period of time.

1.3.7.2.5 Collection Station: The locations designated on the contract drawings located in Attachment A, where refuse may be conveniently and efficiently assembled and stored in containers for collection.

1.3.7.2.6 Contaminated Waste: A material of liquid, solid or gaseous composition which must be disposed of due to degradation of material during use or from a determination that a new material does not meet specifications. Contaminated waste requires special handling during collection, storage, transportation, and disposal. Contaminated waste is specifically excluded from this contract.

1.3.7.2.7 Debris: Sod, gravel, stumps, limbs, street sweepings, roofing material, concrete masonry units, wood, gypsum board, and similar waste materials.

1.3.7.2.8 Food Waste: Scraps of food and other associated items generated from the preparation of meals in dining facilities. The Contractor shall certify that food waste will not be used, offered or sold for human consumption.

1.3.7.2.9 Garbage: All organic edible and inedible waste materials resulting from the preparation and serving of food, and may contain water or other liquids. This includes condemned foodstuffs, fats, bones, and may also include ground garbage generated from food preparation facilities if the Government deems it as practical. The Contractor shall certify that garbage will not be used, offered or sold for human consumption.

1.3.7.2.10 Hazardous/Special Waste: Any material identified in the 40 CFR Part

261.30 and/or Federal Statute or by Peruvian Environmental Laws and Regulations. HAZARDOUS MATERIALS ARE SPECIFICALLY

EXCLUDED FROM THIS CONTRACT.

1.3.7.2.11 Industrial Waste: For the purpose of this contract, industrial waste does not include special waste or asbestos or any items that are considered to contain hazardous waste materials or any items to be dump able. Industrial waste includes, but is not limited to, items such as fiberglass hoods, windshields (double glass) from vehicles, waste gypsum boards, waste sponges, waste rubber, and vehicle tires.

1.3.7.2.12 Open Burning: The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion or (c) control of the emission of the combustion products.

This is a PROHIBITED ACTION and not an authorized means of ultimate disposal on Embassy property.

1.3.7.2.13 Quality Assurance: Those actions taken by the Government to assure services meet the terms and conditions included in the statement of work and Surveillance Plan.

1.3.7.2.14 Recoverable Resources: Materials which still have useful physical or chemical properties after service or use for their originally intended purpose and can, therefore, be reused or recycled for the same or other purposes. Sometimes referred to as salvage.

1.3.7.2.15 Refuse: Includes all garbage, ashes, debris, rubbish and other similar waste material intended for disposal. Not included are explosives and incendiary waste and contaminated waste from medical and radiological processes.

1.3.7.2.16 Refuse collection: A system of transporting refuse from collection stations to a point of disposal. It includes hauling garbage to the transfer station, when required by the terms of a contract.

1.3.7.2. 17 Refuse Collection Containers: Includes cans, drums, bins, or similar receptacles that are used for collection of refuse and can easily be handled.

1.3.7.2.18 Rubbish: Variety of salvageable waste material, either combustible or noncombustible, such as glass, cardboard, crockery, floor sweepings, sawdust, paper, wrappings, containers, cartons, and similar articles not used in preparing or dispensing food.

1.3.7.2.19 Combustible Rubbish: Rubbish that can be burned readily in an incinerator or burning pit.

1.3.7.2.20 Non-combustible Rubbish: Rubbish which cannot be burned at ordinary incinerator temperatures (800 to 1,800 degrees Fahrenheit).

1.3.7.2.21 Sanitary Landfill: A site where refuse is disposed using an engineered method in a manner that protects the environment by spreading the waste in thin layers, compacting it to the smallest practical volume and covering it with soil by the end of each working day and which meets the criteria of 42 U.S.C.6903.

1.3.7.2.22 Severe Weather: Extremely intense storm systems which could include rain, hail, sleet and/or snow.

1.3.7.2.23 Solid Waste: Refuse, sludge, and other discarded solid materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow or other common water pollutants.

1.3.7.2.24 Trash: Materials such as, but not limited to, metal glass, crockery, floor sweepings, sawdust, cardboard, paper, wood beverage cans, drums, paint cans, bottles, cartons, furniture residue, carpet remnants, cloth rags, or any other materials which the Government deems most advantageous to release under this contract. Construction debris is included as trash.

1.3.7.2.25 Regulated Waste: Waste material that is regulated by U.S. or Peruvian law as to the manner of its handling or disposal.

1.3.7.3 WORK SPECIFICATIONS

1.3.7.3.1 General Responsibilities. The Contractor shall remove all items from point of service indicated on the attachment in an orderly manner and leave the area free of debris. Contractor shall remove all trash and garbage as well as keep the area within a 10 feet radius free of debris.

1.3.7.3.2 Collection Schedules:

1.3.7.3.2.1 The Contractor shall establish collection schedules to meet the requirements specified in Section 1.1 and submit these to the Contracting Officer’s Representative (COR) for approval 5 working days prior to the start of contract performance.

1.3.7.3.2.2 Collection Operations. The collection schedule shall be established so collection operations shall be made between the hours of operation stated in Section 1.1, “Standard Services.”

1.3.7.3.2.3 If the Contractor desires to work outside of the operation hours, it shall submit its request, in writing, through the COR for final approval by the CO.

1.3.7.4 VEHICLES

1.3.7.4.1 All vehicles shall be in operable condition and meet Republic of Peru safety standards.

1.3.7.4.2 All vehicles shall be operated in accordance with installation traffic regulations. If vehicles are communications-equipped, equipment shall comply with installation frequency regulations.

1.3.7.4.3 Vehicles shall have the Contractor’s company logo displayed on both sides of the vehicle.

1.3.7.4.4 All contractor equipment shall be equipped with proper safety and noise limiting devices. Noise level no greater than 75dB. Safety devices shall meet US ANSI standards as available on the internet.

The contractor equipment shall be in a safe operating condition at all times. Equipment shall be subject to safety inspections at any time by the COR. Any defective equipment shall be either repaired or removed from the installation.

1.3.7.4.5 Vehicle Maintenance. The Contractor shall be responsible for making all repairs to keep its vehicles in working order to meet all requirements of this contract. Collection vehicles that are being repaired or are unserviceable shall not be a basis for non-performance of this contract.

1.3.7.4.6 Cleaning Requirements. Collection vehicles, including the vehicles body, used for hauling refuse shall be kept in a clean condition. No cleaning facility or area shall be provided by the Government.

Cleaning shall be accomplished in full compliance with applicable Peruvian environmental laws and regulations.

1.3.7.5 DISPOSAL

1.3.7.5.1 The Contractor shall dispose of all garbage at a DIGESA authorized sanitary landfill.

1.3.7.5.2 Disposal shall be accomplished in full compliance with all existing

Peruvian environmental laws and regulations.

1.3.7.5.3 The Contractor shall be responsible for any permit or fees associated with the use of the sanitary landfill. Price per trip shall include these fees. The estimated density of our regular loose non compacted trash is 250 Kg/M3

1.3.7.6 COLLECTION OF TRASH AND GARBAGE

1.3.7.6.1 Trash/Garbage. The Contractor shall be responsible for the removal of whatever is deposited in the collection points unless otherwise specified in this contract.

1.3.7.6.2 Replacement of Bulk Containers. The Contractor shall replace the full bulk container with an empty bulk container simultaneously at the trash/garbage collection point.

1.3.7.6.3 Container Cleanliness. The contractor shall ensure that all trash containers are free of trash, garbage, and other debris upon completion of work. Loose trash, garbage, and other debris must be removed and disposed of during scheduled pickups. Contractor shall ensure odors from dirty containers are prevented.

1.3.7.6.4 Construction Debris. The Contractor shall remove of all construction debris, that are generated by the Government in-house work force.

Construction debris shall include, building insulation, concrete masonry units, concrete, gypsum board, wood, and other items the Government deems not of salvageable value. The maximum acceptable size of construction debris shall be under seven (7) feet in length and 40 kilograms in weight.

1.3.7.6.5 Industrial Waste: The Contractor shall remove all industrial waste.

Industrial waste is not to be confused with special waste or asbestos or any items that are considered to contain hazardous waste materials, nor any other Regulated Waste. Industrial waste includes, items such as fiberglass hoods, wind shields (double glass) from vehicles, appliances, old furniture, waste sponges, waste rubber, and vehicle tires.

1.3.7.6.6 Spillage. The Contractor shall pickup all spillage around collection stations within a ten (10) foot radius. The cleanup operation shall be concurrent with scheduled refuse collections. The Contractor shall ensure that vehicle bodies are kept covered at all times to prevent loose trash from blowing off.

1.3.7.6.7 Inaccessible Containers. Containers that are blocked by vehicles or otherwise inaccessible shall be tagged with a weatherproof notice stating the time of attempted collection, reason for non-collection (including license number of vehicle or identification of other obstruction) any other applicable comments. The Contractor shall notify the COR no later than one (1) hour after the attempted collection pickup.

1.3.7.7 GOVERNMENT PROPERTY

1.3.7.7.1 Inspection and Search. Embassy security personnel, may, whenever it is deemed necessary within US Embassy installations, stop and search the Contractor, Contractor’s employees, its vehicles, conveyances and facilities to ensure that only property covered under this contract is being removed.

1.3.7.7.2 Illicit Acts

1.3.7.7.2.1 The Contractor shall be responsible for any illicit act committed by its assigned agents and/or employees while such personnel are within the confines of U.S. Government property or any such area involved in the performance of this contract.

1.3.7.7.2.2 For the purpose of this contract, illicit acts include fraud, theft, bribery, extortion, receiving stolen property and any other acknowledged offense not specifically indicated.

1.3.7.8 SAFETY

1.3.7.8.1 Regulated Waste:

1.3.7.8.1.1 The Contractor shall not handle regulated waste such as, but not limited to hazardous waste, contaminated waste, or liquid waste. If such materials are encountered, the Contractor must stop work immediately and notify the COR. The Contractor shall hold the Government harmless from any and all such demands, suits, actions, or other claims of whatever nature arising from or out of this material. If there is some doubt among contractor personnel as to the nature of a specific item or substance, the contractor is to contact the COR.

1.3.7.8.1.2 Disposal of Solid and Liquid Wastes. The Contractor shall comply with Peruvian environmental laws, directives, and regulations reference to collection, transfer, transporting, processing, treatment and disposal of solid and liquid wastes.

1.3.7.8.2 Food Waste. The Contractor certifies that food waste generated by dining facilities, commissaries, and clubs shall not be used, offered, or sold for human consumption.

1.3.7.9 SEGREGATION OF MATERIALS

1.3.7.9.1 Segregation of materials by the Government. The Government shall not segregate materials; however, dining facilities and commissaries shall endeavor to keep edible and inedible garbage separate and not contaminate with toxic materials foodstuffs suitable for animal feed. The Contractor shall not segregate materials at the trash collection sites/points or within the boundaries of U.S. Government property.

1.3.7.9.2 Government Liability. The Government will not be liable for damages in any amount from any source as a result of garbage or condemned foodstuffs to the Contractor.

1.3.7.9.2 Segregation Materials. If segregation of collected trash and garbage is required by local county/city officials prior to disposal at the local dump site, the Contractor shall perform these services.

2.0 MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.4 The Contractor shall control overtime through efficient use of the work force.

Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

3.0 LOCATIONS FOR JANITORIAL SERVICES

All standard services are to be delivered on regular Embassy working days, except for the periphery restrooms at the Embassy Compound that shall be cleaned on Saturdays until noon.

Location Qty.

Est.

Area Total

Sch.

Hrs. Escort

Sq.

Mts.

Sq.

Mt. Y/N

1. Annex Building

Basement conference room 2

2,008

7am – 5pm entrance 1 N equipment rooms 8 Y/N kitchenette 2 N

Offices 19 Y/N rest room 2 N

Safeheaven 1 N

Control Center (COSMOS) 1 Y stairway 2 N storage room 1 N training room 1 N

Others 1 N

1st Floor

7am – 5pm conference room 4 N

Guard Booth 1 Y equipment room 5 Y hallway 3 N kitchenette 1 N

Pantry 1 N lobby 1 N multi-purpose room 1 N offices 20 N

Storage 4 N

Work Room 1 N rest rooms 2 N stairway 2 N waiting area 1 N

2nd Floor

7am – 5pm conference room 7 N equipment room 4 N hallway 4 N kitchenette 2 N lobby 1 N offices 25 N rest rooms 2 N stairway 2 N waiting area 4 N

Lactation & Quiet Rooms 2 N

Storage 2 N

Penthouse

7am – 5pm equipment rooms 3 N stairway 1 N

Total Annex Sq. Mts.

6,621

2. Chancery Building

Basement

2,480

7am – 5pm conference room 1 N entrance 4 N equipment rooms 14 N hallway 6 N lobby 1 N offices 39 N

Workshops 3 N

Guard Booth 1 N rest rooms 4 N stairway 2 N storage room 5 N cafeteria 1 N

1st Floor

3,000

7am – 5pm conference room 2 N entrance 2 N equipment room 7 N hallway 3 N kitchenette 1 N

Consulate Lounge Area 1 N

Lobby 2 N multi-purpose room 2 N

Coffee Salon 1 N

Private Offices 11 N rest rooms 6 N

Stairway 3 N storage room 5 N terraces 2 N waiting area 3 N

V-Space Furniture 1 N

2nd Floor

2,200

7am – 5pm conference room 3 N equipment room 10 N hallway 3 N kitchenette 2 N lobby 1 N offices 54 N rest room 2 N storage room 2 N

3rd Floor

7am – 5pm conference room 3 Y/N equipment room 9 Y/N

Test Room 1 N hallway 4 Y/N kitchenette 1 N lobby 1 N offices 40 Y/N rest rooms 3 Y/N storage room 3 Y/N

4th Floor

7am – 5pm conference room 3 Y equipment room 8 Y hallway 3 Y kitchenette 1 Y lobby 1 Y offices 39 Y rest rooms 2 Y executive restroom 1 Y stairway 2 N storage room 3 Y waiting area 1 Y

5th Floor

1,800

7am – 5pm conference room 3 Y equipment room 7 Y hallway 3 Y lobby 1 Y offices 48 Y rest rooms 2 Y storage room 5 Y

Total Chancery Sq.

Mts. 13,880

3. Motor Pool Building 7am – 5pm offices 3 N rest room * 3 N

Total Motor Pool Sq.

Mts. 210

4. Warehouse, Supply and Gym 8am – 5pm equipment room 1 N gym 1 N kitchenette 1 N offices 1 N rest room* 3 N stairway 1 N

Total Whse, Supply & Gym Sq. Mts. 260

5. CAC # 1 & Mail Room

7pm equipment room 2 Y offices 2 N

Guard Booth 1 N rest room* 1 N

Total CAC #1 Sq.

Mts. 74

6. CAC # 2

7pm equipment room 1 Y offices 3 N

Total CAC #2 Sq.

Mts. 139

7. CAC # 3

5pm NO equipment room 4 Y

Guard Booth 1 N

Total CAC #3 Sq.

Mts. 93

8. CAC # 4

5pm entrance 1 N offices 1 N hallway 1 N

Total CAC #4 Sq.

Mts. 23

9. Guards Facility

8pm

Offices 2 N

Kitchennette 1 N

Training Room 1 N

Dressing area 1 N

Restroom 2 N

Total Guards Facility Sq. Mts. 238

9. Health Unit, Mail Screening Modules

8am – 5pm offices 3 Y rest room 1 Y waiting area 1 Y

Total Health & Mail Mod. Sq. Mts. 70

10. CMR & DCR

5pm

Offices 1 N

Changing room 2 N

Rest rooms 6 N

Other areas 3 N guards booths 4 N

Total CMR & DCR

11. MSGR

5pm equipment room 1 storage 3 rest room 1

Total MSGR 21

Total Square Meters All areas: 21,739

PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by

Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.3 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.6. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials;

security violations; or, organizing or participating in gambling in any form

4.2.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract.

If the Contractor has lost any such keys, the Contractor shall immediately notify the

COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take approximately 30 days to perform. For each individual the list shall include:

▪ Full Name

▪ Place and Date of Birth

▪ Current Address

▪ Identification number

4.4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the

US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies all environment-friendly materials and equipment, including mops, brooms, dust rags, detergents, cleaners, etc. to perform the work identified in this contract.

6.0. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of

Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

The Contractor shall physically inventory all Government property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7. INSURANCE

Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury on or off the site stated in US Dollars:

Per Occurrence $20,000.00

2. Property Damage on or off the site in US Dollars:

Per Occurrence $20,000.00

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United

States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the

Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0. TRANSITION PLAN

Within ten (10) days after contract award, the Contracting Officer may request that the

Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

1.1 General Instructions 1 COR 30 days after award

1.2.3 Schedules 1 COR Weekly

4.4.1 List of Personnel 1 COR 10 days after award

7. Evidence of Insurance 1 COR 10 days after award

8. Licenses and Permits 1 COR Date of award

9. Transition Plan 1 COR 10 days after award

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative

(COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

1 through 10

Performs all janitorial services set forth in the scope of work.

All required services are performed and no more than one

(1) customer complaint is received per month.

11.1 SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting

Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-

Commercial Items), if any of the services exceed the standard.

11.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR.