RFQ.pdf

Updated 5 FEB 26

DEPARTMENT OF THE AIR FORCE

31st Contracting Squadron — Aviano AB, Italy

Combination Solicitation / Synopsis

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

HP LATEX 630W PRINT & CUT PLUS SOLUTION- Vinyl Cut & Print Machine

FA568226QA020

Tuesday 24th March 2026

Response Deadline: Friday 3rd April 2026 no later than 1500(Central European Time)

Point(s) of Contact: Jessica De Benedet, jessica.de_benedet.it@us.af.mil

Alternate POC:

Contracting Officer: Jason Haro, Jason.haro.2@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.201, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

4. The North American Industry Size Classification System (NAICS) code associated with this requirement is 313320.

Description:

The U.S. Air anticipates awarding a single Firm Fixed Priced (FFP) Purchase Order for a HP LATEX 630 W PRINT & CUT PLUS SOLUTION (BRAND NAME OR EQUAL) capable of meeting this solicitation's specifications, outlined in Attachment 1 - Salient Characteristics.

Additionally, the Government requires direct delivery and assembly to AVIANO AIR BASE, ITALY. All quotes must adhere to this solicitation in its entirety to include attachments/amendments as applicable.

Place of Delivery/Performance/Acceptance/FOB Point:

Destination: Aviano AB, Italy 33081 (exact location/address will be provided in the resulting contract).

Line Item Description Quantity Unit of Measure Unit Price Item Total

0001 Vinyl Machine 1 Each

0002 Set of Inks 1 Lot

0003 Installation and Training 1 Job

0004 Shipping to Aviano AFB 1 Each

Total

Requirement Information

General Information

FAR provision 52.212-1, Instructions to Offerors — Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

1. Questions may be submitted to the POCs and Contracting Officer listed above no later than 1st April 2026. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline – 3rd April 2026 Central Europe Time (CET).

3. Quotes must be valid for 90 calendar days.

4. Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM))

5. Your signature below acknowledges your full agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

6. All price quotations must be submitted via the above table. Separate quotes on company letterheads can be provided for supplemental information, but all technical submissions must be submitted in a separate document.

7. Complete the contractor identification information below.

Company Name: Point of Contact (E-mail):

CAGE Code: Telephone Number:

Address: SAM Registered? Y/N Small Business? Y/N: Lead Time / Period of Performance:

Socioeconomic Status: Discount Terms:

Printed Name:

Signature/Date:

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government

Instructions to Offerors reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

FAR Provision 52.212-2, Evaluation — Commercial Products and Commercial Services, applies to this acquisition. According to FAR 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers, in no particular order of importance:

TECHNICAL CAPABILITY TO MEET THE GOVERNMENT'S REQUIREMENT

PRICE

DELIVERY TERMS

PAST PERFORMANCE

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Evaluation Criteria

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://www.acquisition.gov.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

See Attachment 2 – FA568226QA020 - Clause & Provision Set

Addendum to 52.212-4(d), Changes:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties, except for the following actions:

1. Exercising of Options pursuant to FAR 52.217-8 and FAR 52.217-9, and incorporation of wage determinations in accordance with the Service Contract Act or the Davis Bacon Act.

2. Administrative changes such as the paying office, accounting classifications, in accordance with FAR 43.203(b).

3. Modifications to obligate or de-obligate funds for not to exceed CLINS.

4. Modifications to obligate funds at the beginning of each fiscal year and incremental funding.

The following DAFFARS clauses are included, as applicable, by reference:

DAFFARS 5352.201-9101 USAFE, Ombudsman (May 2025)**

DAFFARS 5352.204-9000, Notification of Government Security Activities (Jul 2023) -- If Form DD254 is attached to solicitation

DAFFARS 5352.204-9002, Security Incident Reporting and Procedures (Jun 2024) -- If Form DD254 is attached to solicitation

DAFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (Jun 2024)**

DAFFARS 5352.223-9001, Health & Safety on Government Installations (Jul 2023) -- If work is on a Government installation.

DAFFARS 5352.242-9000, Contractor Access to DAF Installations (Jun 2024) -- If frequent visits to DAF installations are required

DAFFARS 5352.242-9001, Common Access Cards (CACs) for Contractor Personnel (Jul 2023) -- If DAF network access or routine access to multiple installations is required.

** - applicable to all solicitations

Attachment 1 – Salient Characteristics Attachment 2 – FA568226QA020 - Clause & Provision Set

Clauses and Provisions

Attachments http://www.acquisition.gov./