RFQ.docx

REQUEST FOR QUOTE (RFQ)

REQUEST NUMBER: 75N95021Q00306

DATE ISSUED: August 6, 2021

ISSUED BY CONTRACTING OFFICE: National Institute on Drug Abuse (NIDA), Neurosciences Consolidated Operation Acquisition Center (COAC), Office of Acquisition (OA), The National Institute of Neurological Disorders and Stroke (NINDS).

FOR INFORMATION CONTACT:

Contracting Officer Polina Klimenkova Email: polina.klimenkova@nih.gov

NORTH AMERICAN CLASSIFICATION SYSTEM (NAICS) CODE: 335129, Other Lighting Equipment Manufacturing.

SMALL BUSINESS SIZE STANDARD: 500 employees

COMPETITION STATUS:

☒ This requirement is competitive, with no small business set-aside restrictions. Full and Open competition.

QUOTATION DUE DATE: All responses to this request for quote must be received on or before 11:00 am Eastern Time, on August 12, 2021, and must reference the request number cited above. Responses must be submitted electronically to the contact person cited above.

IMPORTANT: This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

DESCRIPTION FOR SUPPLIES OR EQUIPMENT: Four (4) custom multispectral fluorescence solid-state LED/Laser light source units for the existing Zeiss epifluorescence microscopes.

See RFQ Attachment 1 – Purchase Description for the salient characteristics.

QUOTER TERMS AND CONDITIONS: < offeror to specify>

1. Period of Performance OR Delivery Date After Receipt of Order:

1. Shipping Point (F.O.B. OR Destination):

1. Payment Discount Terms:

1. Open Market

1. DUNS No:

1. Name of Company:

1. Street Address, City, State, Zip code:

1. Name of Person Authorized to Provide Quote:

1. Telephone Number and Email Address of Person Authorized to Provide Quote:

The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of provision)

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7, System for Award Management (Oct 2018)

• FAR 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016)

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

• FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020)

• FAR 52.212-1, Instructions to Offerors-Commercial Items (Jun 2020)

• FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jun 2020)

• FAR 52.214-34, Submission of Offers in the English Language (Apr 1991)

• FAR 52.214-35, Submission of Offers in U.S. Currency (Apr 1991)

• FAR 52.225-2, Buy American Certificate (May 2014)

• HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015)

The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of clause)

The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016)

• FAR 52.212-4, Contract Terms and Conditions--Commercial Items (Oct 2018). Addendum to this FAR clause applies to this acquisition and is attached.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jul 2021). The following clauses under subparagraph (b) are indicated as incorporated by reference:

· FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020)

· FAR 52.219-28, Post Award Small Business Program Representation (May 2020)

· FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020)

· FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

· FAR 52.222-26, Equal Opportunity (Sep 2016)

· FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020)

· FAR 52.222-50, Combating Trafficking in Persons (Jan 2019)

· FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)

· FAR 52.225-1, Buy American-Supplies (May 2014)

· FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

· FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018)

• HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)

The following provisions and clauses apply to this acquisition and are attached in full text:

• ELECTRONIC INVOICING INSTRUCTIONS: Electronic Invoicing Instructions for NIH Contractors/Vendors - all NIH contractors/vendors invoices should be sent electronically via email using the attached electronic submission instructions which are applicable to this order and are incorporated in full text as an attachment. These procedures are to be followed until further notice.

EVALUATION: NIDA intends to award a single firm-fixed priced (FFP) purchase order to the offeror representing the best value to the government based on the evaluation factors listed below. Evaluation factors are listed in order of importance, with most important listed first. The government will conduct a trade-off between price and non-price factors. The Government is not required to award to the lowest priced offeror or the highest technically rated offeror.

The government reserves the right to award without discussions.

Evaluation Factors (Listed in order of importance):

• Technical – Offerors must provide product literature, which demonstrates the capabilities of the quoted item(s). At a minimum the product literature must demonstrate how the quoted item meets the required specifications and the desired specifications quoted. Information on warranty and delivery lead-time must be included in the quote submission and will be evaluated. The government reserves the right to utilize technical (i.e, trade magazines) and customer reviews/references, if needed, as part of the technical evaluation for the quoted equipment/supply.

• Price – Offerors must include all applicable costs (Example: Components, Shipping) in their quote. The total quoted price will be the evaluated price.

SUMMARY STATEMENT: Responses to this notice must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The response shall include: the unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. Such factors may include: past performance; special features required for effective program performance; trade-in considerations; probable life of the item selected as compared with that of a comparable item; warranty considerations; maintenance availability; and environmental and energy efficiency considerations.

Respondents proposing on an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.