RFQ Documents.docx

Michigan.gov/MiProcurement request for Quote instructions State of Michigan Department of Transportation Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz, Screens and Dust Pan Request for Quote No. 210000000362 Solicitation Manager Name: Laura Dotson Direct Phone: (517) 230-1612 Email: dotsonl2@michigan.gov

This is a Request for Quote (RFQ) for:

Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz, Screens and Dust Pan RFQ Timeline

*A bidder’s quote received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFQ is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

1. QUOTE PREPARATION. The State recommends reading all RFQ materials prior to preparing a quote. Bidders must follow these Quote Instructions. Include the bidder’s company name in the header of all documents submitted with your Quote.

RFQ Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFQ is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFQ may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFQ at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFQ may be modified.

4. QUESTIONS. Bidder questions about this RFQ must be emailed to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF QUOTE.

Electronic – The bidder must submit its quote, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price quote should be saved separately from all other quote documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a quote as required may result in disqualification. The quote and attachments must be fully uploaded and submitted prior to the quote deadline. Do not wait until the last minute to submit a quote, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a quote to be submitted after the quote deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the quote has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the quote and all attachments on the day of the quote deadline. Responsibility for a complete submission lies with the bidder.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

To be considered for selection as the successful vendor, a vendor must be authorized by the equipment manufacturer to provide service and repairs during the warranty period and, must be authorized by the equipment manufacturer to provide technical guidance regarding the equipment and software.

· Are you the actual manufacturer, or authorized by the equipment manufacturer to provide service and repairs during the warranty period? |_| YES |_| NO

· Are you the actual equipment manufacturer, or authorized by the manufacturer to provide technical guidance regarding hardware and software |_| YES |_| NO Only quotes meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS.

If all bidder requirements are met, the Contract will be awarded to the bidder who meets all the specifications, as determined by the State. The State is not obligated to accept the lowest price quote. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's quote; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

Schedule A – statement of work contract activities Request for Quote (RFQ) No. 210000000362 Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz, Screens and Dust Pan

This schedule identifies the anticipated requirements of any Purchase Order resulting from this RFQ. The term “Contractor” in this document refers to a bidder responding to this RFQ, as well as the Contractor who is awarded the Purchase Order. The term “bidder” is used to identify where specific responses to the RFQ are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation is seeking bids for the purchase of a Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz, Screens and Dust Pan

REQUIREMENTS

General Requirements Product Specifications The Contractor must provide one (1) each of the following:

· 1 each -- Gilson Test-Master® TM-5 (6 Tray Model) 115V/60Hz

· 1 each -- TSA-100 1 inch Test Screen Tray

· 1 each -- TSA-100 3/4 inch Test Screen Tray

· 1 each -- TSA-100 1/2 inch Test Screen Tray

· 1 each -- TSA-100 3/8 inch Test Screen Tray

· 1 each -- TSA-100 #4 Test Screen Tray

· 1 each -- TSA-112S 4 inch Deep Dust Pan Bids on alternate brand or manufacturer lines will not be considered.

Delivery Delivery will be expected within 30 calendar days upon date of order the hours of 8:00 am and 3:30 pm EST. Delivery will be made at MDOT, Construction and Technology Building, ATTN: Bob Wright, 8885 Ricks Road, Lansing, MI 48917.

Pricing Price Term Pricing is firm for the entire length of the Contract.

Ordering Authorizing Document The appropriate authorizing document for the Contract will be Purchase Order.

Invoice and Payment Invoice Requirements All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number; and (h) total price.

Payment Methods The State will make payment for Contract Activities via Electronic Funds Transfer.

Enter company name here Schedule B - Pricing Request For Quote No. 210000000362 Gilson Test-Master® TM-5 (6 Tray Capacity) 115V/60Hz, Screens and Dust Pan By submitting its quote, the Contractor certifies that the prices were arrived at independently, and without consultation, communication, or agreement with any other Contractor.

Description

Measure

Gilson Test-Master® TM-5 (6 Tray Model) 115V/60Hz

TSA-100 1 inch Test Screen Tray

TSA-100 3/4 inch Test Screen Tray

TSA-100 1/2 inch Test Screen Tray

TSA-100 3/8 inch Test Screen Tray

TSA-100 #4 Test Screen Tray

TSA-112S 4 inch Deep Dust Pan

EA

EA

EA

EA

EA

EA

EA

All bids must be F.O.B. Destination with transportation charges prepaid on the order. Other F.O.B. terms will not be accepted and shall disqualify a Bidder from further consideration.

Lead Time for Delivery: _________days

Quote is valid for: __________ days This period must be at least 90 days from the due date for responses to this ITB.

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