RFQ_Direct Replacement of Axle Scales_Florence Transfer Station.pdf

Request For Quote

Axle Scales and Installation

Public Works

OVERVIEW

Lane County Public Works Waste Management Division is seeking Quotes from qualified Quoters to provide two sets of axle scales and installation services at the Florence Transfer Station. This request is for the direct replacement and installation of two sets of axle scales, 4 platforms total, at the Florence Transfer Station. Services to include the removal of current axle scales and the installation of new scales within the existing pit at the Transfer Station. Scales will be made of aluminum or steel with stainless steel reinforced load cells.

EVALUATION AND SELECTION OF QUOTES

Quoters should be aware that the findings of County staff will result in a recommendation. The final decision of actual award of an Agreement rests with the County Administrator, as appropriate.

The award shall be to the Eligible Quoter(s) whose Quote is determined in writing to be the most advantageous to the County in overall value, considering both cost and qualifications. (LM 21.110)

DEADLINE

Please fill out Attachment A at the end of this document. Type directly into the document, save as MS Word file, and return, along with a pdf copy of your standard contract template, all via email, to Tim Cogswell (see Contact Information) no later than Friday, September 8, 2023.

ADDITIONAL TERMS

In evaluating the Quotes and selecting a Vendor, County reserves the following rights:

To reject any Quote, and may for good cause, reject any or all Quotes when it is in the public interest to do so;

To issue subsequent requests for Quotes, if desired;

To negotiate with any Vendor to further amend, modify, refine, or delineate its Quote, and the Agreement price as it is affected by such negotiation of scope of services, and specific Agreement terms;

To request additional or more detailed information from any Quoter

CONTACT INFORMATION

All questions regarding this project and request should be directed to Tim Cogswell at the contact information below.

Thank you for participating.

CONTACT:

Tim Cogswell Sr. Operations Supervisor Lane County Public Works 3100 E. 17th Ave.

Eugene, OR 97403 541-682-3730 tim.cogswell@lanecountyor.gov mailto:tim.cogswell@lanecountyor.gov

ATTACHMENT A

INFORMATION TO BE PROVIDED WITH QUOTES

1. Company Name, product name, and contact information (email, office phone, cell phone if available) for Quote process.

2. Please provide a brief overview of your organization. Be sure to include number of years providing weighing installation equipment, industrial scales and services, and number of employees.

3. Please provide an overview of your ability to provide the required scales, the time required for manufacturing and the time required to install the scales at the Transfer Station. Provide axle scales in aluminum or steel with stainless steel load cells and junction boxes as a direct replacement of the axle scales currently installed at the Transfer Station.

4. Please include an overview of the following:

o Ability to provide two sets of Axle Scales: 12’ x 2.5” x 5.7” aluminum or steel with stainless steel reinforced load cells o Lane County will consider an option for custom built aluminum scales at 12’ x 2.5” x 5.7” o Ability to build axles scales in accordance with standards of the American Association of

State and Highway Transportation Officials (AASHTO) and the Scale Manufacturers Association (SMA) o Ability to take exact measurements onsite at the Florence Transfer Station to confirm sizing before manufacturing begins o Ability to provide details on the warranty provided; length of warranty, who is required to perform the warranty work and response time for repair

5. Please discuss briefly the experience and qualifications of the individuals who would be assigned to the County’s account and attach their resumes.

6. Is your firm licensed to do business in the State of Oregon?

7. Please discuss the Scope of Services for Lane County outlined in this RFP and tell us about your ability to perform these specific Services.

8. Please provide your proposed fees for the goods services described in this RFQ. Your proposed fee should be a fixed price, including all anticipated travel related expenses and/or miscellaneous expenses.

9. Please indicate if there would be additional fees and describe in detail.

10. Please indicate if you will require Lane County to utilize any particular tools in keeping with your service practices. If so, please outline in detail and indicate whether there are related fees and what they are.

11. We seek references from your top 2 clients. The County reserves the right to investigate the past performance of any Quoter with respect to its successful performance of similar projects, compliance with contractual obligations, and its completion or delivery of a project on schedule.

Please ensure that your references are prepared to speak to us regarding your service and operation.

a. Name of Organization:

Length of Time as Client:

City or region service Client is located in:

Name of Contact:

Contact’s Telephone and Email:

b. Name of Organization:

Length of Time as Client:

City or region service Client is located in:

Name of Contact:

Contact’s Telephone and Email: