RFQ Dining Consultant.docx

Request for Information

RFQ 23/24/017

Dining Services Consultant

Responses Due:

September 18, 2023, 2:30 p.m.

Request for Quote & Qualifications Dining Services Consultant

Binghamton University has an enrollment of 14,400+ undergraduate students and 3,900+ graduate students and has a residential population of over 7,500 residential students. Dining Services reports through the Division of Student Affairs and is managed under Auxiliary Services. There are 31 dining locations on campus and satellite locations.

Binghamton University requires a consultant to conduct market research, consultations with stakeholders and analysis of the current and historical data and to propose a food service concept that will meet the needs of our clients- students, faculty/staff, and visitors, considering new industry trends and organization-specific factors, including but not limited to the location, existing and upcoming food service spaces, enrollment and other relevant information. It is expected that the review will lead to the food service concept development, plan and strategy for implementation and summary of potential financial impacts associated with the recommended changes. It is anticipated that the selected proponent may be further engaged in preparation and evaluation of any future RFP documents required for implementation of the proposed and accepted concepts.

Respondents should describe the potential services offered and state fees associated with each of the services offered which may include:

· Research and engagement

· Market Assessment

· Dining Program Assessment

· Development of RFP

· Solicitation

· Proposal Evaluations

· Contract Negotiation, Development, and Execution

Respondents must understand that some of these services may or may not be exercised within the main scope of work and cost shall not exceed $75,000

Requirements:

· Must be a registered corporate entity providing food industry consulting services

· Interested bidders shall not be in the principal business of providing food services and food service equipment or operating food service, food processing, retail or eating establishment.

· Must have a minimum of five (5) years' experience in performing consulting services in the food service industry

· Must have capacity to carry out the project within necessary timeline

· Must be able to provide credentials that support experience within the industry

Insurance:

The contractor agrees to obtain and maintain insurance coverage through the term of this contract as provided in this paragraph and shall deliver Certificates of Insurance for the stated coverage upon contract execution. The policies of insurance set forth below shall be written by companies authorized by the New York Department of Financial Services to issue insurance in the state of New York (“admitted” carriers) with an A.M. Best Company rating of “A-” or better. Permittee agrees to provide notice to SUNY Binghamton of any cancellation of such policies, renewal policies, or new policies.

a. General Liability insurance of one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) in the aggregate. Such policy shall name the State of New York and the State University of New York as an additional insured and shall contain a provision that the State University of New York shall receive at least thirty (30) days written notice prior to material change, cancellation or expiration of such policy

b. New York State Workers’ Compensation, Disability Benefits and Paid Family Leave coverage during the term of the Permit for the benefit of Permittee’s employees required to be covered under the NYS Workers’ Compensation Law and the NYS Disability Benefits and Paid Family Leave Laws. Evidence of coverage must be provided on forms specified by the Commissioner of the Workers Compensation Board.

NYS Regulations:

Proposals to this RFQ shall be interpreted according to the laws of the State of New York. The contractor shall comply with established State University of New York and SUNY Binghamton regulations and policies and with all laws, rules, orders, regulations, and requirements of Federal, State and municipal governments applicable thereto, including the SUNY Standard Contract Clauses upon entering into an agreement. If necessary, contractor shall obtain and keep in force at its sole cost and expense, any permits or licenses that may be required by any local, State or Federal Governmental body.

Please do not hesitate to call with any questions or comments. Please forward your proposal on or before September 18, 2023 at 2:30pm, and be sure you have addressed every request in this RFQ. Proposals will be reviewed as they are received. We look forward to receiving your response.

Please send proposals to Matthew Schofield at:

PO Box 6000 McGuire Building Binghamton, NY 13902 image1.png